Information Infrastructure Advisory Committee Minutes

7 January 2004, 4PM—AS CORRECTED, 3 MARCH 2004

Faculty Present: Dennis Henry—Chair and AOC, Deborah Downs-Miers—Secretary and

Humanities, Jonathan Smith—Natural Science and Mathematics, Scott Moore—Fine Arts : Tim Peterson—Social Science,

Ex Officio Present: Mark Braun—as representative of Dean Mosbo, Bruce

Aarsvold—Information Technology, Dan Mollner—Library--Excused, Sarah

Daniels—Administrative Information Systems, JoEllen Schulz—Telecommunications,

Pat Francek--Media Services, Jennifer Ringler—Web Publications Coordinators

Absent: David Kopenhaver—Education

Visitor: Joyce Aarsvold

Approval of Minutes of previous meeting, 26 November 2003, tabled, on a motion by

Downs-Miers, seconded by Moore.

Review of Calendar for meeting dates in Spring Term yields: 3 March, 31 March, 21 April

Report from Tech Directors re Campus Technology Strategy to be sent to IIAC as soon as possible; possible meeting thereupon on 25 February.

In response to faculty concern about a “quota system” for student storage on the server, Bruce Aarsvold explained that there is a limited amount of space, that all students are informed of this, and informed when they approach and reach their quota. 30 student accounts have been disabled. Faculty DISCUSSED THE POSSIBILITY THAT DISC

SPACE RATHER THAN ACCOUNTS RECEIVE THE CONSEQUENCES [suggest] that disc space rather than account suffer consequences. Regular reminders about this matter should be sent to faculty.

Status of VPN service: IT Director states we are trying to move forward as quickly as possible. Will set up an ad hoc committee. Interested faculty should contact Administrative Technology. This issue is not to be pursued only through the Technology Directors’ Long-Range Strategy Planning. A meeting on this issue will be convened via public announcement. Associate Dean Braun wondered by when we might have a recommendation. 1 March was the date given.

Budget Issues: IIAC needs to know how Technology spending is divided. Bruce Aarsvold distributed a chart showing IT, AIS, and Web divisions. Revenue sources not clear. Many who use these monies not identified. Bruce wants to look at comparison schools. By next meeting, IIAC needs to know in this regard about Library, Media Services, Telecom, and Department budgets as well.

Media Services: Pat Francek wants to add only 1 multimedia room this year and be able to maintain 2 rooms. He brought in his budget notions. It is the sense of IIAC that as sensible as Pat’s plan is, we are clearly underfunded and the administration needs to know this.

Joyce Aarsvold asked for feedback re course-management tools. It was agreed that there would be a public openhouse/demonstration in February, to be fully publicized. Deborah

Downs-Miers wished these Minutes to reflect that while course-management via technology can be good, there should be NO expectation that faculty not using these methods be regarded as shirking, inferior, lazy, contentious, etc. It is crucial that faculty of the individual faculty member. Mark Braun suggested that perhaps the half-hour “on call, “ etc.

Announcement: Sarah Daniels will send a written request for help in paying for a computer for Administrative computing. Asks that IIAC contribute $500, in reciprocity for Administrative Technology having given significant funds to IIAC for last year’s acquisitions. IIAC has approximately $900 in unexpended funds.

Meeting was adjourned at 5:32 PM.

Deborah Downs-Miers

Secretary