Gustie Guide 2016-2017Dean of Students

The Gustie Guide is a compendium of information about College people, programs, policies and services. The Guide serves as a valuable resource for students as they seek to learn about College expectations, get engaged within the campus and local community, explore academic and co-curricular opportunities, or search for assistance in addressing a wide range of issues.

Should you require additional information, please contact any of the resource persons listed in the Guide.

Please note that the information contained in this guide is subject to revision by individual offices during the academic term. As such revisions are posted or otherwise distributed, they will supersede the material printed here. The Gustavus Guide is prepared by the Dean of Students Office; suggestions or corrections for the Gustavus Guide should be directed to that office.

Information in this handbook will be made available in alternative format, such as large print or an audio file, upon request. Contact the Dean of Students Office, dos@gustavus.edu, for additional information.

ACADEMIC POLICIES

Please refer to the Academic Bulletin (catalog) for complete academic information.

ACADEMIC HONESTY POLICY

The faculty of Gustavus Adolphus College expects all students to adhere to the highest standards of academic honesty, and to refrain from any action that impinges upon academic freedom of other members of the college community. In all academic exercises, examinations, presentations, speeches, papers, and reports, students shall submit their own work. Footnotes or some other acceptable form of citation must accompany any use of another’s words or ideas. Students are especially cautioned that quoting or paraphrasing from electronic sources without proper citation is as serious a violation as copying from a book or other printed source.

In the case of cheating or plagiarism, the instructor will inform the student and the Office of the Provost of the nature of the offense, the penalty within the course, and the recommendation of the instructor as to whether further disciplinary action is warranted. Another instance of academic dishonesty will result in review of the student’s record by the probation committee and may result in the student being placed on academic probation. If a pattern of academic dishonesty continues, the student may be permanently dismissed from the College.

A student may not submit work that is substantially the same in two courses without first gaining permission of both instructors if the courses are taken concurrently, or permission of the current instructor if the work had been submitted in a previous semester.

The faculty regards the damaging of library materials and failing to sign out or to return them properly, and the misuse of computer files and programs as equally serious violations of the ethical standards of courtesy, fairness, and honesty that bind together a community of scholars.

Individuals who use the College’s computer facilities assume the responsibility of seeing that these resources are used in an appropriate manner. Misuse of computer hardware, software, data, and output is a violation of College policy and regulations and may also be a violation of law if data of other computer users are disturbed or the privacy of individuals is violated.

In order to maintain classrooms as places for the respectful exchange of ideas and to preserve the integrity of a community of scholars, audio or video recording and dissemination of course–related content require the express permission of the individual faculty member, who will also respond to infractions as necessary. Recording as a disability accommodation (without dissemination) is coordinated by the Academic Support Center.

Finally, students who serve the College in positions of responsibility in which they deal with test materials, letters of recommendation, and other matters that must be held in confidence are expected to maintain confidentiality and to adhere to the same high standards of personal integrity.

HONOR CODE

Every Gustavus Adolphus College student is required to sign the following statement before final admittance into the College:

“As a community of scholars, the faculty and students of Gustavus Adolphus College have formulated an academic honesty policy and honor code system, which is printed in the Academic Bulletin and in the Gustavus Guide. As a student at Gustavus Adolphus College I agree to uphold the honor code. This means that I will abide by the academic honesty policy, and abide by decisions of the joint student/faculty Honor Board.”

Through information provided in syllabi and/or other means, faculty members will explain to students how the Honor Code will operate in their respective courses. The following statement is suggested as a pledge for students to sign on all graded assignments and projects:

“On my honor, I pledge that I have not given, received, or tolerated others’ use of unauthorized aid in completing this work.”

A similar statement may be signed by students at the beginning of a course, indicating that their work for that course will comply with the academic honesty policy and the Honor Code.

Gustavus Adolphus College is proud to operate under an honor system. The faculty and students have jointly created an Honor Board to enforce this policy. In signing this statement a student is promising that his or her work complies fully with the authorized aid as defined by the professor. It is each professor’s responsibility to state course penalties for academic honesty policy violations, and to define the level of authorized aid appropriate to the work in the course or to the particular assignment. However, the student is responsible to ask questions about any reasonable doubt regarding the professor’s definition.

Under the academic honesty policy, the instructor informs “the student and the Office of the Provost of the nature of the offense, the penalty within the course, and the recommendation of the instructor as to whether further disciplinary action is warranted.” The in-course penalties and notification of the Provost’s Office should end the matter in most cases. However, if a student disputes the allegation of academic dishonesty, the student can request an Honor Board hearing.

A six-member Honor Board panel (three students and three faculty members) will investigate and hear the case. Both the accused student and the instructor have the right to submit statements and documents and/or be present for the proceeding. A vote of at least 4–2 is needed to decide that the student is indeed guilty of an academic honesty policy violation. If the Board rules that a violation occurred, all other provisions of the academic honesty policy will apply, including the instructor’s in-course penalties, and possible probation or suspension for repeated offenses. If the student is not found guilty it will be presumed that no violation occurred, and the faculty member will not penalize the student for an honesty violation. (Honesty aside, the quality of the student’s work is still subject to the instructor’s professional judgment.) The decisions of the Honor Board hearing are final.

The Honor Board pool comprises six students and six faculty members. From this pool of twelve, three students and three faculty members will be appointed by the Office of the Provost to investigate and adjudicate cases involving the academic honesty policy. Potential student members are required to complete an application, and are interviewed and nominated each spring for the next academic year by the Student Senate Academic Affairs Committee. After receiving the nominations, the Student Senate Cabinet appoints the student board members. The faculty members are invited to indicate an interest in serving on the board, and are then nominated by the Academic Operations Committee. The Faculty Senate makes the appointment of faculty board members each spring. Each Honor Board member participates in an orientation session and is instructed on the importance of confidentiality and proper investigation procedures.

The proctoring of exams will be at the discretion of the instructor.

An integral part of the honor code is non-tolerance of violations. This non-tolerance policy recognizes that we are not only responsible for our own ethical conduct but are also members of a vital community with obligations to contribute to its ethical climate. Under this code students are not expected to police others’ actions. Rather, students agree to report violations of which they become aware and for which failure to do so would constitute an honor code violation. Maliciously making a false accusation will be considered a violation of the honor code.

Passed by faculty on 10/23/02; revised 11/10/06, 4/20/12.

USE OF COMPUTER FACILITIES

Users are expected to abide by the following rules:

1. Files, sign-ons, usernames, passwords, and computer output belonging to an individual or to the institution are considered to be personal property. Users will not examine, change, or use another person’s or institutional files, output, or usernames for which they do not have explicit authorization. Attempts to circumvent the protective mechanisms in the computer system will be considered violations of the right to privacy.
2. Users will not deliberately attempt to degrade system performance or capability. Loopholes in the computer system, knowledge, or special passwords will not be used to damage the system, to change information in the system and files, to take resources from another user, or to violate privacy rights.
3. Unauthorized copies of copyrighted material will not be created, distributed, or knowingly utilized.
4. The College’s computers will not be used for commercial or non-academic purposes without written authorization from the director of the appropriate facility.

More specific information can be obtained through Gustavus Technology Services and by referring to the Technology Acceptable Use Policy.

Acceptable Use Policy

Technology resources provided by Gustavus Adolphus College are privileges made available to students, faculty, staff, and approved guests of the College to facilitate and enhance their work, teaching, learning, and scholarly research. These resources include College-owned hardware, software, accompanying network resources, and technology support personnel. All constituents are expected to exercise responsibility, use technology resources ethically, respect the rights and privacy of others, and operate within the bounds of state and federal law, as well as the educational mission of the College.

Intended Use of Technology

The intended use of the College’s technology resources is to support teaching, learning, research, and campus services. All use of technology must be consistent with this purpose. Activities that are not in keeping with the intended use will not be tolerated and may result in revocation of privileges. Such activities may include, but are not limited to:

• Activities that interfere with or deny access to other users.
• Activities that jeopardize the security or integrity of the system.
• Activities that are harassing, fraudulent, or threatening.
• Activities that significantly diminish or impede the educational use of these resources or flow of network traffic to other users, such as email spamming, file sharing, or game playing.
• Activities that alter the configuration of College-owned equipment in campus labs and other public areas, including the installation of software.
• Activities that are commercial in nature.
• Activities that create a hostile or offensive work environment.
• Activities that violate copyright laws or other federal and state statutes.

Copyright

Copyright is a form of protection provided by the laws of the United States (Title 17, U.S. Code) to the authors of original works of authorship including literary, dramatic, musical, artistic, and certain other intellectual works. This protection is available to both published and unpublished works. You should assume materials you find on the Internet are copyrighted unless a disclaimer or waiver is expressly stated. Some examples of copyright violations would include:

• Displaying pictures or graphics you have not created yourself.
• Offering sound recordings you have not produced yourself.
• Using programs to distribute copyrighted files.
• Placing any materials owned by others on your Web page (or any other medium) without the expressed permission of the original owner.

Fair Use

Educational institutions enjoy special exemptions from copyright protection called “Fair Use,” whereby reasonable portions of copyrighted material may be distributed by instructors to students in a class. For further information, see the Library of Congress’s Copyright Office Circular 21: “Reproduction of Copyrighted Works by Educators and Librarians.”

Violations

The College strives to direct its efforts to the enhancement of technology resources and not the policing of the use of those resources. Engaging in any activity that violates the intended use of campus technology will result in the disabling of the offender’s technology privileges and will be referred to the appropriate college judicial organization for review and any disciplinary recourse. Violations of state or federal law may be reported to the appropriate authorities.

ACADEMIC SCHEDULE CONFLICTS

1. Policy

   The heart of Gustavus Adolphus College is its academic program. Regular class attendance is expected and takes priority over other College activities. Because the College offers diverse activities that carry varying degrees of academic credit, students participating in sports, music, debate, and similar activities will inevitably encounter conflicts. Difficult choices must be made.

   The College has developed a daily schedule that is designed to minimize conflicts between the many curricular, co-curricular, and extracurricular activities that are offered. Faculty members are responsible for making their attendance policy clear, in writing, at the beginning of the term. Faculty members who require attendance at activities outside of the scheduled class times (such as evening examinations, special lectures, field trips, rehearsals, practices, or conferences) should notify students as far in advance as possible, so that in the event of conflicts, alternative ways of meeting these requirements can be negotiated. Each student is accountable for all work missed because of absences from class, and instructors are not required to make special arrangements for students who have been absent.

   Class absences will be dealt with on a case-by-case basis by the instructor. If a student is going to miss class for any reason, the student should discuss this with the instructor as early as possible. Students choosing to be absent should recognize that their lack of participation in that community of scholars may redound negatively upon their final grade. Absences for any reason may be taken into account in the evaluation of a student’s work, and a student may be dropped from the class if the student misses more classes than allowed by the professor.

   No games or activities, with the possible exception of tournaments, may be scheduled during final exams. For students who must miss final examinations because of such tournaments, faculty members will provide reasonable and appropriate alternatives for satisfying the course requirement.

2. Guidelines

   Faculty members and others scheduling courses offered by special arrangement, activities associated with courses but not reflected in the Master Course Schedule, or other approved activities should make every effort to avoid conflicts with the courses listed on the Master Course Schedule. The person scheduling these activities should make the schedule of dates and times for them available to participating students as far in advance as possible in written form. Some flexibility will need to be built into these activities, recognizing that students have already constructed a schedule based on the Master Course Schedule.

   Normally, classes and laboratories will be scheduled during the first eight periods of the day, and varsity sports, choirs, bands, etc. will be scheduled after seventh hour. Some exceptions, such as late laboratories, are unavoidable, but efforts should be made to minimize conflicts by making other options available to those students affected.

   As an increasing number of courses are scheduled to meet in the evening, those who arrange evening events, such as lectures and evening exams, must become more sensitive to the issue of conflicts. Courses with associated events in the evenings should be indicated as such in the Master Course Schedule. The written syllabi for these courses should list the planned evening events and should indicate possible solutions to conflicts.

   Intercollegiate sporting events should be scheduled in order to minimize the number of classes students will miss and to minimize travel as much as possible. Most should be planned for weekends, holidays, and vacations, not weekdays. Neither practice nor dressing and taping time should be acceptable excuses for missing class.

GRADE APPEALS POLICY

Students have the right to be protected against prejudiced or capricious academic evaluation.

A student who wishes to appeal a final course grade on these grounds should first appeal to the instructor. This action should end the matter in most cases, but if not, the student should appeal to the department chair (or a senior faculty member in the department if the chair is the person giving the grade). If that does not resolve the issue, the student may appeal to the Office of the Provost, which will convene the Grade Appeals Board to assist in determining an appropriate resolution. If the Grade Appeals Board determines that the grade should be changed, it would provide the instructor with a written explanation of its reasons and would request that the grade be changed. The instructor should either make the recommended change or provide a written explanation to the Grade Appeals Board for not doing so. Only then, the Provost, upon the written recommendation of the Grade Appeals Board, would have the authority to effect a change in grade over the objection of the instructor. The Grade Appeals Board will consist of five faculty members, one from each Division, nominated by the Academic Operations Committee and appointed to staggered three-year terms by the Faculty Senate. A member of the Grade Appeals Board may ask to be recused from hearing an appeal if the member perceives a conflict of interest. The student appellant may also request to disqualify a member perceived as being potentially biased from hearing the appeal. In the event that a member of the Board is recused or removed, that person will be replaced by another faculty member from the same Division, to be appointed by an Academic Dean in consultation with the chair of the Academic Operations Committee. A grade appeal must be initiated within one year after the grade was officially recorded in the Registrar’s Office.

STUDENT EDUCATIONAL RECORDS

Gustavus Adolphus College accords its students all rights under the Family Educational Rights and Privacy Act (FERPA) and related state laws.

Under FERPA provisions, as amended in December 1974, enrolled students have the right to inspect their education records. Education records do not include personal records of instructional, administrative, and educational personnel; security department records; student health records; employment records; or alumni records.

In addition, under Minnesota law, individuals, whether enrolled students or not, have the right to be informed, upon request, of the content and meaning of their Gustavus student records (except those confidential by statute).

Students may request the amendment of their education records to ensure that they are not inaccurate, misleading, or otherwise in violation of their privacy or other rights. Written requests for such amendment should be made directly to the office where the information is maintained.

The College will not disclose information from students’ education records without their written consent except to the extent authorized by law.

At its discretion, the College may provide directory information to any inquirer. Directory information includes periods of enrollment, degrees awarded, honors, major(s), date of graduation, home and college addresses, email and telephone numbers, and date of birth. Students may prevent directory information about them from being disclosed by formally notifying the Office of the Registrar.

As of January 3, 2012, the U.S. Department of Education’s FERPA regulations expanded the circumstances under which student education records and personally identifiable information (PII) contained in such records—including Social Security Number, grades, or other private information—may be accessed without a student’s consent. First, the U.S. Comptroller General, the U.S. Attorney General, the U.S. Secretary of Education, or state and local education authorities (“Federal and State Authorities”) may allow access to student records and PII without consent to any third party designated by a Federal or State Authority to evaluate a federal- or state-supported education program. The evaluation may relate to any program that is “principally engaged in the provision of education,” such as early childhood education and job training, as well as any program that is administered by an education agency or institution. Second, Federal and State Authorities may allow access to education records and PII without prior consent to researchers performing certain types of studies, in certain cases even when we object to or do not request such research. Federal and State Authorities must obtain certain use-restriction and data security promises from the entities that they authorize to receive students’ PII, but the Authorities need not maintain direct control over such entities. In addition, in connection with Statewide Longitudinal Data Systems, State Authorities may collect, compile, permanently retain, and share without consent PII from the education records, and they may track a student’s participation in education and other programs by linking such PII to other personal information about the student that they obtain from other Federal or State data sources, including workforce development, unemployment insurance, child welfare, juvenile justice, military service, and migrant student records systems.

Students who believe that their rights under FERPA have been abridged may file complaints with the Family Policy Compliance Office, Department of Education, Washington, DC 20201.

FINAL EXAMS

A campuswide final exam schedule is administered by the Office of the Registrar for Fall and Spring semesters. Faculty policy requires that the last test for a course, whether a comprehensive final exam or a partial unit test, shall be given in accordance with this schedule; students are expected to take exams at the scheduled time. Instructors may not reschedule the final test date and/or time for the entire class without permission of the Registrar.

ALCOHOL AND OTHER DRUGS POLICIES

Gustavus Adolphus College is concerned for the well-being of all members of its academic community and for the quality of their relationships. One area of that concern involves the use of alcohol and other drugs.

The College does not condone the use of alcohol when prohibited by law. On the contrary, it seeks to foster an atmosphere in which abstinence from alcohol is accepted, respected, and supported. The College also expects individuals and groups of legal age to make responsible choices with regard to alcohol use. Careful consideration must be given if alcoholic beverages are to be available at College-sponsored off-campus activities or at events where underage individuals are present. While the alcohol and drug policy makes provisions for the consumption of alcohol in conjunction with some special events, participants of all ages should be able to participate in all planned activities. Activities with alcohol may segregate those not of legal age from those who are, and this could be counterproductive to the development of community.

The College takes the position that chemical abuse is neither socially nor morally acceptable. It also recognizes the reality of chemical dependency and is aware of its presence in the academic community. We are obliged to help those who could be harmed or inconvenienced as a result of the irresponsible behavior of others. As a part of encouraging responsible lifestyles, Gustavus will strive to provide education about alcohol and other drug use, to encourage responsible choices, and to intervene in situations where it has knowledge of misuse and abuse of chemicals. The College will encourage and provide reasonable help for members of the community who seek treatment for chemical dependency.

The College expresses the following objectives with regard to alcohol and other drugs:

1. To support and encourage those who choose to abstain from the use of alcohol and other drugs.
2. To undertake to educate members of the College community regarding the effects of use, misuse, and abuse of alcohol and other drugs.
3. To formulate and maintain guidelines for appropriate response to the misuse and abuse of alcohol and other drugs.
4. To expect individuals who use alcohol to make responsible choices and respect the rights, needs, and lifestyles of other members of the community.
5. To sensitize Collegiate Fellows, Residential Life professional staff, Peer Assistants, faculty, staff, and students to the implications of chemical use, and especially to the needs of those who misuse or abuse alcohol or other drugs.
6. To provide direct assistance and/or referral for those with substance-abuse problems.

Each member of the community is encouraged to support the objectives of this policy. The Dean of Students shall have the primary responsibility for monitoring it for the student body, with primary enforcement provided by Campus Safety and the Residential Life staff. The Dean of Students shall continue to study, develop, and evaluate the program of education for the campus community dealing with the implications of alcohol and drug use.

Refer also to the section titled “Specific Policies for Alcohol and Other Drugs in the Residence Halls” for further information on the application of this policy for residence-hall living.

STATEMENT OF RULES

Any violation of the following rules shall be considered an offense subject to disciplinary action by the appropriate authorities. The College reserves the right to request assistance from law enforcement officials where State or local laws are being violated.

1. Minnesota law and College policy prohibit the possession or consumption of alcoholic beverages by persons under the age of 21. Providing alcohol to a minor, or assisting a minor in any way in obtaining alcohol, is specifically included as inappropriate behavior and is also a violation of State law.
2. Possession, use, sale, or solicitation of illegal substances is prohibited.
3. Possession of drug paraphernalia is prohibited.
4. State and local laws prohibit the purchase and resale of alcoholic beverages without a license. College policy prohibits the sale of alcoholic beverages on campus.
5. Promotion on campus (including, but not limited to, circulars, posters, and campus publications) of consumption of large amounts of alcohol, or of events where drinking is the primary focus, is prohibited.
6. Alcohol advertisements are prohibited in student media publications and broadcasts.
7. Consuming or possessing alcohol in an open container in any public campus location is not permitted. See “ Policies for Alcohol and Other Drugs in the Residence Hall” for a list of public and private spaces for the purposes of this policy. The Gustavus Alcohol and Drug Policy allows the serving of alcoholic beverages on campus only under the following conditions:
   1. Designated Areas shall be determined and reviewed by the appropriate Vice President or Dean subject to approval by the President.
   2. The sponsor(s) must sign a request form detailing the event and indicating receipt of the statement “Responsibilities of a Sponsor of a Social Event at which Alcoholic Beverages Are Served.”
   3. The request for use of a Designated Area must be submitted to the appropriate Vice President or Dean at least seven (7) days prior to the event.
   4. The event must be confined to the Designated Area.
   5. The event must be confined to the times listed on the application, and the type and amount of alcoholic beverage limited to what is specified beforehand. Nonalcoholic beverages must be continuously available in a similar manner as the specified alcoholic beverage for underage guests and those wishing to abstain.
   6. Serving of alcoholic beverages must be in conjunction with a reasonable amount of food.
   7. Those sponsoring the event are responsible for ensuring that only those of legal age consume alcohol, and that consumption takes place in the Designated Area only.
   8. The sponsors will be responsible for returning the area to its prior condition.
   9. For application forms or more information about the Designated Area policy, contact the Dean of Students Office.
8. Driving under the influence is prohibited.
9. Transportation of alcoholic beverages to and from designated areas and/or private rooms must be in closed and opaque containers, not to include parts of clothing.
10. No college funds may be expended for the purchase of alcohol without prior approval.
11. Controlled Substances: Possession, use, sale, distribution, or solicitation of restricted or illegal substances is prohibited. The use, possession, sale, or distribution—or assistance in any way to anyone so involved—of any illegal and/or dangerous drugs, narcotics, or acids is strictly prohibited on the campus and in the residence halls. Prohibited substances will be confiscated and disposed of by College staff members or local law enforcement officials and the offender may be subject to disciplinary action by both the College and civil authorities.

MEDICAL AMNESTY POLICY

The College is very concerned about both the physical and emotional wellbeing of all students. The College also recognizes that there may be alcohol or other drug-related medical or safety emergencies in which the potential for disciplinary action could act as a deterrent to students who want to seek assistance for themselves or others. The Medical Amnesty Policy is designed to enable dangerously intoxicated or impaired Gustavus students to receive the professional medical treatment they need.

When one or more students aid an intoxicated or impaired Gustavus student by contacting Campus Safety, Residential Life or other appropriate College staff for assistance and reference the policy, neither the impaired individual nor the student(s) reporting the emergency will be subject to formal disciplinary action for the consumption or possession of alcohol or other drugs. The policy is thus invoked by taking action to notify College staff regarding a student in need of assistance. In rare circumstances, such as cases where other, more serious, violations occur, students may be subject to the student conduct process for those additional violations. Examples of this include, but are not limited to, physical abuse, verbal or physical harassment, disorderly conduct or major property damage.

Impaired individuals who are eligible for medical amnesty will not receive a conduct record for the incident. In lieu of disciplinary action, the student will be required to meet with the Substance Use Specialist to discuss the incident and participate in a session of alcohol education. If a student does not complete these requirements, he or she will be subject to the formal disciplinary process.

POLICIES FOR ALCOHOL AND OTHER DRUGS IN THE RESIDENCE HALLS

1. General Policy

   The College has adopted a policy addressing the consumption of alcoholic beverages on campus. The guidelines set forth in that policy are further defined below for residential living situations:

   1. Resident students of legal drinking age, and their guests of legal drinking age, may possess and consume alcoholic beverages within the private areas of individual units of residence facilities. For the purpose of the alcohol policy ONLY, private areas of individual units are defined as the sleeping areas of Norelius, North, Gibbs, Sorensen, Rundstrom, Sohre, Pittman, and Prairie View Halls; within the apartment units in Arbor View, Chapel View and College View; and in the bedroom and living rooms of individual sections in Carlson International Center as well as Southwest and Uhler Halls. Possession of open or unopened containers of alcohol is not permitted in residence hall corridors, lounge areas, bathrooms, stairwells, or any other public space and may result in disciplinary action as specified in the documents titled “Student Rights, Responsibilities, and Conduct Procedures.”
   2. By Minnesota law, resident students must wait until their twenty-first birthday before they can legally possess, consume, or distribute alcoholic beverages. Underage students who possess or consume alcohol are subject to appropriate disciplinary measures. Confrontation of underage students may occur either in public areas or in student rooms when the staff member suspects a violation is occurring. Possession presumes consumption in the eyes of the State of Minnesota and is illegal for individuals under the legal age. Legal age may not be assumed and must be verified by ID; all resident students will be expected to produce Gustavus Adolphus College identification and proof of age if requested by College staff.
   3. Possession or presence of empty, full, or partially full alcohol containers in an underage room is prohibited.
   4. In living units where none of the assigned occupants is of legal drinking age, alcohol is not allowed and the occupants may be held jointly responsible for violations. Alcohol will not be permitted in these “underage rooms” even when guests of legal age are present; alcoholic beverages discovered in such situations are subject to confiscation and disposal, regardless of claimed ownership. Alcohol will be allowed in student rooms where at least one occupant is of legal age. In such cases, a legal-age occupant must be present and assumes responsibility as host if guests are present. Underage students (whether occupants or guests) remain restricted from possession or consumption of alcohol in these rooms. When a gathering where alcohol is present (see Section II.) violates other residential life guidelines, or when it comes to the attention of College officials that a legal host is not able to control distribution or consumption, underage guests will be instructed to leave (and cited for possession if appropriate) and the host will be subject to sanctions.
   5. Disciplinary measures may be taken when underage students possess, consume, or distribute alcohol, and also when legal-age students distribute alcohol to underage students. (Simple knowledge of underage possession or consumption of alcohol, either by staff or other students of the College, can result in significant legal liability for those people.)
   6. State and local laws prohibit the purchase and resale of alcoholic beverages without a license. College policy prohibits any sale of alcoholic beverages on campus without prior approval by the Dean of Students.
   7. No kegs of beer or other large quantities of alcoholic beverages or mixtures are permitted in residential hall rooms. Premixed punches and concoctions with alcohol are considered to be excessive regardless of actual quantity and are also prohibited. (Students are advised to contact their CF, Area Coordinator, or the Director of Residential Life before staging a party involving alcohol, as a number of contributing factors can affect a determination of “excess.”)
   8. Transportation of alcoholic beverages to and from private rooms (and designated areas) must be in closed and opaque containers, not to include parts of clothing.
   9. Display of alcohol-related advertising materials (including bottles) in residence hall windows or areas outside residence hall rooms is not permitted. Students are expected to promptly dispose of trash such as cans, bottles, and boxes from all hallways.
   10. The possession, consumption, or sale of alcoholic beverages at any public campus event is prohibited (with the sole exception of consumption of limited quantities in a “Designated Area”).
   11. No residence-hall funds may be expended for the purchase of alcoholic beverages.

Concerns or questions about drugs or narcotics may be directed to the Student Health Service, Office of Residential Life, Counseling Center, Campus Safety, or Dean of Students Office. See the “Alcohol and Other Drugs Policies” for more information.

1. Guidelines for Private Parties Involving Alcohol

   1. Private parties may not be advertised or posted in public, either on campus or in the residence halls.
   2. For the comfort of guests and fellow residents, there should be no more persons at a private party than the room can comfortably and reasonably hold. The party cannot be allowed to overflow into the hall, the lounge, or any adjoining area outside the resident’s room. (A College staff member’s determination of what is “comfortable and reasonable” is binding.)
   3. Noise should be contained and not bothersome to other residents.
   4. The room should not become the point of dispersing alcohol for the floor or section.
   5. The room or section door must remain closed to the hallway.
   6. Party hosts are responsible for ensuring that alcohol is not served or otherwise available to underage guests.
   7. Party hosts are liable for any injuries or damages resulting from the intoxicated nature of the participants, and are responsible for all actions of their guests—legal age or underage—subsequent to and arising from their participation (in accordance with state “dram shop” laws).
   8. Because underage students may not legally possess or consume alcohol, they are also restricted from distributing it. Therefore, underage students may not be hosts of parties involving alcohol, even if they have no intention of consuming alcohol themselves.

If the rights of other residents are infringed upon, or if these guidelines are not followed, the party may be warned, cited, charged, and/or shut down.

1. Designated Area Policy

   The Gustavus Alcohol Policy allows the serving of alcoholic beverages in areas of campus other than student rooms only under the specific conditions outlined in the Alcohol and Other Drugs Policy Statement of Rules.

   While the Alcohol and Other Drugs Policy makes provisions for Designated Areas in conjunction with some special events, hall- and floor-sponsored on-campus activities that include alcohol are strongly discouraged. A large number of underage resident students must be able to participate fully in all activities planned by residents and residence hall staff. Activities with alcohol may segregate those not of legal age from those who are and would be counterproductive to the development of community.

   Careful consideration must be given if alcoholic beverages will be available at College- sponsored off-campus activities or events when underage students are present.

   For application forms or more information about the Designated Area policy, contact the Dean of Students Office.

ALCOHOL VIOLATIONS

Level 0 or Concerning Behaviors (first time offenses only*): Promotion of events where alcohol is the primary focus; display of alcohol related materials in windows or areas outside of residence hall rooms; possession of open containers in public/non-designated areas by persons 21 years of age or older. Possession or presence of any alcohol containers in “underage” rooms; possession of alcohol by underage persons.

Consumption of alcohol by underage persons including a blood alcohol measure up to .049 as determined by Campus Safety other law enforcement agencies; permitting others (students or guests) to use assigned rooms to violate the alcohol policy. *Note that these behaviors are only sanctioned at a Level 0 when they are the first time offense for a student. If a student has previous alcohol violations, then they will be sanctioned at a Level 1.

Level 1 or Significant Behaviors: Consumption of alcohol by underage persons including a blood alcohol measure between .050 and .149 as determined by Campus Safety or other law enforcement agencies; possession/existence of fraudulent identification

Level II or Serious Behaviors: Staggering; public intoxication, vomiting but coherent and conscious; a blood alcohol measure between .15 and .199 as determined by Campus Safety or other law enforcement agencies; students possessing and consuming from kegs or other bulk or common source containers.

Level III or Dangerous Behaviors: Vomiting and incoherence; unconsciousness; needing or receiving medical attention (including treatment by EMTs and/or transportation to hospital or “detox”); loss of bodily functions; memory loss; BAC .20 or higher by any student (regardless of age) as determined by Campus Safety or other law enforcement agencies; supplying or assisting minors in any way in obtaining alcohol; illegal sale of alcohol; driving under the influence.

Note: Sanctions resulting from alcohol violations are cumulative over the course of a student’s enrollment. Students hosting non-Gustavus guests are responsible for ensuring their guests’ compliance with all College policies.

Alcohol Violation Sanction Guidelines

(Typical minimum sanctions—more severe sanctions may apply.)

**The sanctions above are standard for the offenses listed, the College reserves the right to adjust the sanctions at the discretion of the hearing officer(s) depending on the specifics of the incident and a student’s conduct history.

Non-cooperation during confrontation could result in increased sanctions.

MARIJUANA VIOLATIONS

Confiscation of drugs and/or paraphernalia may occur and may warrant a search by Campus Safety and/or arrest or other action by law enforcement.

Level I or Possession: Possession of drug paraphernalia, permitting others (students or guests) to use marijuana in assigned rooms.

Level II or Use/Intent to Use: Possession of marijuana and/or use of marijuana.

Level III or Sale: Marijuana sale or distribution

Note: Sanctions resulting from marijuana violations are cumulative over the course of a student’s enrollment. Students hosting non-Gustavus guests are responsible for ensuring their guests’ compliance with all College policies.

Marijuana violations Sanction Guidelines

(Typical minimum sanctions—more severe sanctions may apply.)

*The sanctions above are standard for the offenses listed, the College reserves the right to adjust the sanctions at the discretion of the hearing officer(s) depending on the specifics of the incident and a student’s conduct history.

Non-cooperation during confrontation could result in increased sanctions.

GUIDELINES FOR THE IMPLEMENTATION OF COLLEGE ALCOHOL AND OTHER DRUG POLICIES FOR STUDENT GROUPS TRAVELING OFF-CAMPUS

Gustavus is committed to maintaining a safe and healthy living and learning environment free from alcohol and other drug abuse. This commitment applies both on campus as well as in College programs off-campus. Students’ behavior directly reflects upon Gustavus and affects the relationships that the College enjoys with communities both near and far.

The College encourages students to develop healthy habits and attitudes toward the use of alcohol. Abstinence is always an appropriate option; moderation is acceptable if it does not violate either College policies or the law. The use of any illegal drug will not be tolerated, nor will the consumption of alcohol by underage students. Participation in off-campus activities is a revocable privilege. Students who do not adhere to host site standards as well as the Gustavus Code of Conduct are subject to disciplinary action by the College.

Students and their staff/faculty advisors should be aware of College policies and federal, state, and local or foreign laws related to alcohol and other drug use. For students participating in credit-bearing academic courses which occur off-campus, please consult the Center for International and Cultural Education for applicable policies.

The following guidelines apply to “student groups,” i.e., recognized student organizations or groups of students who are traveling off-campus in connections with co-curricular programs. Faculty or staff members who accompany student groups traveling off-campus are expected to follow the same guidelines as the group.

1. Underage drinking and illicit drug use are illegal and will not be tolerated. Anyone who provides alcohol to an underage person or is found in possession of illegal drugs will be subject to disciplinary action as noted in the “Procedures” section below.
2. Group leaders and coaches are expected to clarify the standards and expectations regarding the use and abuse of alcohol and other drugs, and the consequences of noncompliance.
3. The following are minimum standards to be followed by every student group that travels off-campus.
   1. No alcohol use in College vans or buses.
   2. Students of legal drinking age are expected to use good judgment if consuming alcohol at private homes, at group meals, or other settings at all times.
   3. If a group spends the night in a hotel, it is incumbent upon each member to behave responsibly as representatives of the College. No abusive, illegal, or irresponsible use of alcohol or drugs will be tolerated. Hotel management will be encouraged to deal with disruptive or illegal activities just as they would with other hotel guests. This may include involvement of local police authorities.
   4. Members should support one another in complying with these standards. Members who have an alcohol or drug abuse problem are encouraged to advise the group leader.

Procedures Followed for Alcohol or other Drug Violations

Policy violations are to be addressed as follows:

For violations of Gustavus Guide policy, College student conduct procedures should be invoked upon return to campus. These procedures are described in the Gustavus Guide. If there are other violations, in addition to alcohol or other drug use, they should also be addressed through campus student conduct procedures.

If a group member violates an alcohol or other drug policy established by the coach/ advisor, one or more of the following sanctions may be involved independent of College student conduct proceedings.

• Suspension from participation in subsequent activities during the travel period.
• Dismissal from the program or event (the violator may have to travel home at their own expense). Underage or illegal use of alcohol or other drugs are grounds for such dismissal.
• Financial restitution for damaged property, compensatory conversations with affected parties, etc.
• Whenever possible, coaches/advisors are encouraged to consult with the Dean of Students Office prior to imposing sanctions directly.

Revised Summer 2016

DRUG AND ALCOHOL ABUSE PREVENTION PROGRAM

Gustavus Adolphus College has adopted and implemented a program, consistent with Federal Guidelines, to prevent the illicit use of drugs and the abuse of alcohol by students and employees. The program, mandated by the “Drug-Free Schools and Communities Act of 1989” (Public Law 010226, an amendment to Title XII of the Higher Education Act of 1965), requires that the following information be distributed annually to each student and employee.

1. Standards of Conduct: Gustavus Adolphus College prohibits the unlawful possession, use, or distribution of drugs and alcohol by students and employees on its property or as any part of its officially sponsored activities. Standards relating to this prohibition are further defined in the College’s Alcohol/Drug Policy, which is printed annually in the Gustavus Guide, the Staff Handbook, and the Faculty Handbook.

   See also the College’s “Drug-Free Workplace” regulations, printed in the latter two handbooks each year.

2. Applicable Laws: A number of federal, state, and local laws deal with unlawful possession, use, or distribution of illicit drugs and alcohol. More information can be found at: www.revisor.mn.gov/pubs 

   Drinking Age Violations

   Contributing to the Delinquency of a Minor

   Underage Possession

   Underage Consumption

   Underage Purchasing

   Giving to or Procuring for a Minor

   Minor Entering Licensed Establishment

   Misrepresentation of Age

   Regulation of Sales Offenses

   Unlicensed Sale of Alcohol

   Selling to a Minor

   Inducing a Minor to Buy

   Open Container Violations

   Possession on Public Property

   Consumption on Public Property

   Traffic-Related Offenses

   DWI (DUI)

   Gross Misdemeanor DWI

   Open-Bottle, Possession

   Open-Bottle, Allowing

   Suspension of Driver’s License for Underage Purchasing

   Driving after Consuming Alcohol, Underage (“Not a Drop Law”)

   Illicit Drug Violations

   Sale or Possession of Controlled Substances (1st–5th Degree, to include cocaine, narcotics, hallucinogens, and larger amounts of marijuana; see also Federal Trafficking Penalties, below)

   Possession of Drug Paraphernalia

   Manufacture or Delivery of Drug Paraphernalia

   Delivery of Drug Paraphernalia to a Minor

   Possession, or Sale of Small Amounts of, Marijuana

   Knowledge of Possession

   Conspiracies

   Simulated Controlled Substances

   Controlled Substances Violations (Federal)

   Trafficking in Controlled Substances(1st–5th Degree; 21 U.S. Code 811) Trafficking in Marijuana (21 U.S. Code 811)

   Illegal Possession of a Controlled Substance (21 U.S. Code 844a)

   Forfeiture of Personal and Real Property Used to Possess or Facilitate Possession (21 U.S. Code 853a2 and 881a7)

   Forfeiture of Vehicles or Other Conveyances Used to Transport or Conceal (21 U.S. Code 881a4)

   Denial of Federal Benefits, including Student Loans, Contracts, and Licenses (21 U.S. Code 853a)

   Ineligibility to Receive or Purchase Firearm (18 U.S. Code 922g)

   Revocation of Federal Licenses and Benefits (miscellaneous U.S. Codes)

3. Health Risks: Several health problems and risks are associated with the use of illicit drugs and the abuse of alcohol. Further information may be found in the Dean of Students Office or the Office of Peer Education.

   • Effects of drinking too much at one time may include increased heart rate and skin temperature, loss of muscle control, and hangover symptoms such as fatigue, nausea, and headache.
   • Alcohol abuse can also result in damage to brain cells, mental illness and personality disorders, as well as causing birth defects or other abnormalities in the unborn.
   • Long-term heavy drinking can damage the heart muscle, increase the risk of heart disease, and lead to heart failure and alcoholism. It can also inflame vital tissue; increase the risk of ulcers and cancers of the liver, mouth, throat, and stomach; cause degeneration of bone and muscle; and result in blackouts and memory loss.
   • The cumulative effects of alcoholism may include all of the above disorders or risks, particularly cirrhosis and cancer of the liver, alcoholic hepatitis, enlarged heart, congestive heart failure, ulcers and gastritis, and brain damage, as well as “DTs”/disorientation, shaking, memory impairment, and hallucinations resulting from the alcohol withdrawal.
   • Long-term drug abuse can lead to organic damage, mental illness, hallucinations, and malnutrition and can increase the risk of AIDS, hepatitis, and other infectious diseases if drugs are injected.

4. Community Resources: The following drug and alcohol counseling, treatment, or rehabilitation programs, located in the St. Peter area, are available to students and employees.

   • Sioux Trails Mental Health Center, Outreach Office, 1301 Marshall St., St. Peter, MN 56082 (ph. 507-934-2652); 24-hour crisis line 800-247-2809.
   • New Ulm Medical Center, Substance Abuse Services, 1324 Fifth St. N., New Ulm, MN 56073 (ph. 507-217-5378 or 507-217-5118).
   • Addiction Recovery Technologies of Mankato, 12 Civic Center Plaza, Suite 2116, Mankato, MN 56001 (ph. 507-345-4670).
   • New Beginnings, 320 Sunrise Dr., St. Peter, MN 56082 (ph. 507-931-0918).

5. On-Campus (for enrolled students):

   • Counseling Center (ph. 507-933-7027). Evaluation and assessment, support group programs, counseling services, licensed counseling psychologists
   • Substance Use Educator (ph. 507-933-7526). Low- and high-risk alcohol use, educational workshops, addiction and abuse consultation, and referrals to assessments and treatment.
   • Peer Assistants (ph. 507-933-7169). Peer counseling, workshops promoting healthy lifestyles, alcohol/drug and wellness information and programming.
6. Institutional Sanctions: Gustavus Adolphus College will impose sanctions for violations of its alcohol and drug policies that are educational in nature and that are dependent on the frequency and severity of the incident and on the impact on the College community. Those sanctions include, but are not limited to, referral for assessment, referral for counseling and/or treatment, reassignment (of employment or housing space), suspension, and expulsion or termination of employment. The responsible parties may also be referred to civil authorities for violations of College regulations that are also of civil or criminal nature.

Gustavus Adolphus College was mandated by federal statute to implement this prevention program by October 1, 1990. The College conducts biennial reviews of its program to: a) determine its effectiveness and implement changes if they are needed, and b) ensure that the sanctions described above are consistently enforced. Those reviews will include use of objective measures that track the levels of alcohol and other drug use, which may consist of such studies as the number of sanctions, the number of referrals for counseling or treatment, instances of drug and alcohol-related vandalism, as well as surveys of student, faculty, and employee perceptions on campus drug and alcohol use problems.

GENERAL POLICIES (ALPHABETICAL)

BIAS INCIDENTS/HATE CRIMES

Gustavus Adolphus College aspires to be a community of persons from diverse backgrounds who respect and affirm the dignity of all people. Respect for each individual is central to how we conduct our work and build relationships within our community. These values are consistent with our core values and civic responsibility as a liberal arts college. Acts of bias, hate, discrimination, or any other behavior that fails to respect the dignity of another individual or group will not be tolerated.

Bias Incidents are defined as behaviors that constitute a violation of the College’s Student Code of Conduct and are an expression of hostility against a person or the property of another because of the person’s actual or perceived age, color, disability, gender, gender identity, ethnicity, national origin, race, religion, sexual orientation, veteran status, or any other legally protected basis. Not all bias behavior rises to the level of a conduct violation for which the offender may be charged through the conduct system. Bias incidents may include, but are not limited to acts, words (written or verbal) or conduct targeting a person or group. Examples may include, but are not limited to, name calling, use of epithets, slurs or degrading language directed toward the targeted person or group, vandalism and other offenses against property involving graffiti or degrading images, threats, or harassment.

Hate Crimes are defined as a committed criminal offense under state or federal law that is motivated in whole or in part by the offender’s bias toward the targeted person’s or group’s inclusion in one of the protected classes defined above.

When a hate crime or bias-related incident involving a student or student group is reported, the College will respond to the situation promptly and seriously while treating students and their concerns with respect and sensitivity. Gustavus has a Bias Response Team (BRT), including members of the campus community who are committed to supporting affected individuals, helping prevent future occurrences, and creating a more inclusive, welcoming environment for all. BRT members will support those who are affected, investigate the reported incident, and facilitate the adjudication of those accused as appropriate.

All members of the campus community are encouraged to report incidents to a member of the BRT or by using the online report form (gustavus.edu/bias). The BRT includes staff from the Dean of Students Office, Campus Safety, the Diversity Center, Human Resources, and the Provost’s Office. All reports will be investigated to the extent possible.

If a victim is identified, a member of the BRT will meet with the victim to gather more information and discuss options to aid the victim in moving forward. Options include:

1. Mediation between the perpetrator and victim and/or other witnesses with the goal of reaching a mutually agreed upon outcome
2. Use of the formal conduct process with the potential of sanctions being issued
3. A conversation between a college official and the perpetrator to help the perpetrator understand the effects of the behavior and to warn the perpetrator against future acts
4. No formal follow up, log the incident for statistics and to monitor for a pattern

Though the College may elect to pursue a complaint, deference is usually given to the victim’s decision when a victim does not wish to proceed.

BICYCLES

All students, faculty, and staff who wish to park a bicycle on campus must register it with the College. Registration of bicycles is accomplished online or in person at the Campus Safety office. You will receive a free Gustavus Adolphus College Bicycle identification sticker that is to be placed on your bicycle. The College assumes no responsibility for bicycles.

Bicycle Riding Regulations

• No bicycle shall be used to carry more than one person at a time unless the bicycle is designed for it or has a child carrier.
• Every bicycle being ridden from sunset to sunrise shall be equipped with a lamp on the front of the bicycle, and with a red reflector on the rear.
• While riding a bicycle on the roadway and sidewalk, pedestrians shall be given the right- of-way.
• Bicycle helmets are not required for riding on campus. However, for safety reasons, it is strongly recommended that every rider wear one.
• Bicycles shall not be ridden upon any ramp, stairwell, wall, bench, fountain, or other structures or facility or on over shrubbery or flower beds.
• No person riding a bicycle shall carry any package, bundle, or other article which may prevent the operator from keeping at least one hand on the handle bars.
• Any person in violation of the rules and regulations listed above will be subject to a $15 fine. 

  Bicycle Parking Regulations

• Parking and storage of bicycles is only permitted in the student’s resident hall/room, employee office, or any of the bicycle racks placed at various outside locations on campus.
• Indoor bike parking is never allowed in corridors, stairwells, exit pathways, or outside on trees, metal poles or anywhere else where it may impede emergency exit, or maintenance around or in a building.
• November through March, bike racks at Academic/Administrative buildings are no parking 2a.m.–6a.m. Bicycles parked overnight outside of these areas will have their locks cut and will be subject to storage fees.
• Bicycles parked on campus must be locked with a chain and padlock or other locking device.

• All non-registered or improperly parked bicycles will be confiscated by Campus Safety or Physical Plant personnel. If the bicycle is secured, the lock will be removed at owner expense. A storage fee of $10 (non-registered) or $5 (registered) per day will be applied.
• Any bicycle confiscated or turned in to the Campus Safety Office will remain there for a period of thirty days. After this period, any bicycle not claimed by the owner will be disposed of.
• All students not staying at the College during the summer months must take their bicycle home with them at the end of the school year.

BONFIRES/CAMPFIRES

A request for a bonfire requires approval by the department of Campus Safety at least three business days prior to the scheduled event. A downloadable application, along with appropriate policies and procedures, can be obtained at gustavus.edu/safety.

CABLE TELEVISION

The Mediacom Corporation cooperates with Gustavus Adolphus College to provide optional cable television service in student rooms.

In order to avoid paying replacement costs at the end of the school year, students must return all cable equipment to the cable provider rather than leaving it in their rooms.

Subscribers are normally billed monthly. Please note that if the service rates or fees change during the school year, you WILL be billed for the difference.

The College is concerned about cable theft in the residence hall environment. By federal law, unauthorized reception of cable service is illegal and will be prosecuted. Please refer to the citation section of the Conduct Procedures portion of this guide. The cable vendor may bill students or prorate all subscribers on a floor when it discovers any tampering with its control boxes in the halls. For your further information, pertinent portions of the federal law are reprinted here.

Cable Communications Policy Act of 1984

(Sec. 633 of Public Law 98549)

“SEC. 633.(a)(1) No person shall intercept or receive or assist in intercepting or receiving any communications service offered over a cable system, unless specifically authorized to do so by a cable operator or as may otherwise be specifically authorized by law . . .

“(b)(1) Any person who willfully violates subsection (a)(1) shall be fined not more than

$1,000 or imprisoned for not more than six months, or both.

“(b)(2) Any person who violates subsection (a)(1) willfully and for purposes of commercial advantage or private financial gain shall be fined not more than

$25,000 or imprisoned for not more than one year, or both, for the first such

offense and shall be fined not more than $50,000 and imprisoned for not more two years, or both, for any subsequent offense.

“(c)(1) Any person aggrieved by any violation of subsection (a)(1) may bring civil action in a United States district court or in any other court of competent jurisdiction.

“(c)(2) The court may

1. grant temporary and final injunctions on such terms as it may deem reasonable to prevent or restrain violations of subsection (a)(1);
2. award damages . . .; and
3. direct the recovery of full costs, including awarding reasonable attorneys’ fees to an aggrieved party who prevails.”

Please be forewarned that the courts may award actual damages or statutory damages from

$250 to $50,000. Even in cases where the court finds that a violator was not aware and had no reason to believe that his or her acts constituted a violation of this law, the court may only reduce damages to $100.

NOTE: Occupants are responsible for all use of cable in or through their assigned room; individuals whose cable is used improperly or who allow misused cable through their rooms are subject to campus conduct proceedings, even if they do not receive cable benefits.

CAMPING

Due to concerns for both personal safety and the preservation of campus landscaping, unauthorized outdoor camping on Gustavus property is not permitted. “Camping” is defined to include use of tents, sleeping bags, or other outdoor sleeping arrangements (including overnight occupancy of a vehicle parked on College property), as well as the building of open campfires or the use of any type of barbecue grill. Requests for bonfires, cookouts, and other large-group outdoor activities on College grounds should be directed to the appropriate officials for prior approval.

CONDUCT

Every community has certain regulations and traditions that every member is expected to abide by and uphold. A college campus community, even more than others, depends upon members who are mature and have a sense of responsibility. Only in such a community of responsible citizens can an atmosphere that will contribute to the liberal arts education be established.

Consequently, the student who fails to support the objectives of Gustavus Adolphus College may forfeit his or her right to continue in attendance. The College reserves the right to dismiss any student whose conduct is detrimental to its welfare or whose attitude is antagonistic to the spirit of its ideals. Such an individual forfeits all fees that he or she has paid. Any groups or organizations formally approved by the College are subject to the same regulations as individual students.

Believing that it is sensible and proper for all students to be fully aware of their obligations and opportunities as Gustavus students, the College publishes statements collectively titled Student Rights, Responsibilities, and Conduct Procedures. These documents are the result of discussions and conclusions reached by student/faculty/administrative committees and deal with the academic, citizenship, and governance rights and responsibilities of students. They are published annually in this Guide. Policies pertaining to residence hall living are published both in this Guide and the Residence Hall Handbook gustavus.edu/reslife.

CRIME REPORTING

For the protection of all members of the College community and to ensure compliance with federal legislation, any suspected criminal activity shall be immediately reported to Campus Safety, or to a campus security authority who in turn will immediately report to Campus Safety. Gustavus Adolphus College also encourages the reporting of such activity to law enforcement agencies and prosecution through the criminal courts. The College will take appropriate action against any individual found responsible for unsafe acts in violation of College policy. Students with alleged involvement in reported criminal activity may be adjudicated through the College’s conduct system before, after, or simultaneously with legal proceedings.

Procedures:

Geographic Location: Suspected crimes must be reported if occurring at the following locations as defined by the federal Clery Act:

1. Any building or property owned or controlled by the institution within the same reasonably contiguous geographic area of the campus and used by the institution in direct support of, or in a manner related to its educational purposes, including residence halls; and
2. Any building or property that is within a reasonably contiguous geographic area of the campus that is owned by the institution but controlled by another person, is used frequently by students, and supports the College’s purposes (such as a food or other retail vendor); and
3. Any building or property owned or controlled by a student organization recognized by the institution; and
4. Any building or property owned or controlled by an institution of higher education that is used in direct support of, or in relation to, the institution’s educational purposes, is used by students, and is not within the reasonably contiguous geographic area of the institution; and
5. All public property that is within the reasonably contiguous geographic area of the institution, such as a sidewalk, a street, other thoroughfare, or parking facility, and is adjacent to a facility owned or controlled by the institution if the facility is used by the institutions in direct support of, or in a manner related to the institution’s educational purposes.

Reporting Requirements

All faculty, staff and students who become aware of alleged criminal activity shall report this information promptly to Campus Safety or to another campus security authority. Similarly, all faculty, staff and students, including campus security authorities, should assist anyone who wants to make an official Campus Safety or police report of alleged criminal activity in contacting Campus Safety and law enforcement officials. Individuals designated as “campus security authorities” under the Clery Act who become aware of alleged criminal activity shall promptly report this information to Campus Safety via the online reporting form (gustavus. edu/safety/crimereport). A campus security authority, as defined in federal regulation, includes officials of the institution with significant responsibility for student and campus activities. A full list of individuals designated as a campus security authority can be located in the Campus Safety Office. Individuals designates as “responsible employees” under Title IX legislation who become aware of alleged sexual misconduct shall promptly report this information to Campus Safety and the College’s Title IX Coordinator via the same online reporting form (gustavus.edu/safety/crimereport).

Federal regulations require the College to compile and disclose statistics on murder and non-negligent manslaughter; negligent manslaughter; sexual assault; robbery; aggravated assault; burglary; arson; motor vehicle theft; hate crimes as well as, domestic violence; dating violence, and stalking. Campus Safety or local law enforcement personnel will investigate to determine whether a crime took place. There is no penalty for reporting allegations made in good faith. The “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act” (the Clery Act) further requires tracking and disclosure of arrests and disciplinary referrals for liquor law violations; drug related violations; and weapons possession. These statistics are reported to the federal government and published annually in the College’s annual security and fire safety report.

Professional and Pastoral Counselors (Chaplains)

Professionals in the counseling unit of the Counseling Center and pastoral counselors, whose official responsibilities include providing mental health counseling, are not included in the definition of campus security authorities. Report of campus crime made to these individuals will remain confidential unless voluntarily reported by the reporting party with the assistance of the counselor.

Notifications to the Campus Community

Campus Safety reviews reports of campus crime to determine if a serious and/or continuing threat exists to other students and employees. If it is determined that an imminent threat does exist, an emergency notification will be issued through the RAVE emergency notification system. If it is determined a continued threat does exist, but it is not imminent, a timely warning will be issued through releasing the information to campus media services; disseminating the information electronically through email; and posting it on the Campus Safety web page. If there is any question in determining if a serious and/or continuing threat exists, the College will err on the side of issuing the timely warning notice.

Confidentiality of Reporting

Victims and witnesses of campus crime may contact any campus security authority for appropriate assistance or to report incidents. In general, campus security authorities, other than Campus Safety, will not disclose personally identifiable information to law enforcement officials about an alleged victim without the victim’s consent unless reasonably necessary to address an ongoing threat of safety to the victim or others, or as may otherwise be required by law. Absolute confidentiality of reports can only be promised if made to a Pastoral Counselor or Counselor in the Counseling Center. Confidential reports made to Pastoral Counselors or Counselors in the Counseling Center are not included in the College’s annual crime statistics, unless made voluntarily by the victim or third party to Campus Safety or a campus security authority.

Rationale

As part of the Higher Education Reauthorization Act, Congress enacted the Student Right- to-know and Campus Security Act (CSA) in 1990. Since then, Congress has amended the CSA five times. In 1998, the law was renamed the “Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act” or more simply, the Clery Act. Gustavus Adolphus College annually publishes a description of policies and procedures relating to campus safety along with required campus crime statistics in the “Annual Security and Fire Safety” brochure which is available online at gustavus.edu/safetyreport.

This “Crime Reporting Requirements” policy outlines the College’s expectations of faculty, staff, and students with regard to reporting suspected campus crime.

Failure to Comply

Failure to comply with this policy may result in the loss of the College’s ability to indemnify against legal action and/or fines imposed for compliance violations.

DINING SERVICE

Meal Plan and general Dining Service information is available at: https://gustavus.edu/ diningservices/

• Please present your Three Crowns ID card to the cashier to make declining balance meal plan purchases.
• For Safety and Sanitary reasons, shirts and shoes are to be worn in Dining Service locations.
• Customers return dishes, tableware, etc to the tray carousel in the Evelyn Young Dining Room.
• Theft of food items, silverware, glasses, dishes, etc., from Dining Service location will be referred to Campus Safety and Dean of Students Conduct Coordinator.

DISTRIBUTION OF MATERIALS AND CAMPUS CENTER TABLING POLICY

We are pleased to offer campus hospitality to all recognized student organizations and departments and those they sponsor who are interested in distributing information and literature to constituents of the College through approved methods. Such activities are subject to approval by the Campus Activities Office and are restricted to specified tabling areas. Distribution is prohibited in all other public spaces on campus.

The tables in the Jackson Campus Center may be reserved at the Information Desk. All groups interested in distributing information or materials must do so through the approved tabling process.

All groups utilizing the Campus Center tables must follow these tabling guidelines:

• All individuals must remain behind tables
• There is a five day scheduling maximum per location per reservation
• No amplified sound other than computer or small radio (reasonable volume)
• You must have a member/advisor of a recognized student organization present at all times
• No taping of materials on painted walls or art work
• All fundraising and/or sales must be approved through the Campus Activities Office
• Tables cannot be moved to alternative locations
• Please clean up and remove all materials following your scheduled tabling times or when a member of your organization is not present
• We encourage you to be as creative as possible while tabling but to always remember to be respectful of those who are not interested and others who are tabling
• All off-campus guests must table in the lower level of the campus center. These reservations cannot exceed more than four times per semester.
• If all tables are reserved, no additional space will be allocated.

All policy and enforcement are at the discretion of the Campus Activities Office staff.

DIVE DANCE POLICIES

The following policy applies to all Dive Dance Parties held at the Dive or other locations as designated by the Campus Activities Office:

• A valid Gustavus Three Crowns ID card must be presented for admittance.
• A maximum of 200 people are permitted in the facility to comply with fire code
• Coats and bags are not permitted inside the Dive facility; coat and bag check services are provided.

A guest policy has been developed by students and administrators for the Dive Dances sponsored by the Campus Activities Office on Friday evenings. The details are:

• Gusties are allowed a maximum of three guests each.
• Gusties may pre-register guests at no cost at the Information Desk until 10p.m. on Friday evenings before each Dive Dance.
• If guests are not registered prior to 10p.m. Friday, each guest will be required to pay $5 at coat check.
• All guests are required to carry a photo ID (driver’s license). Those without photo ID will be refused entry.
• Guests must be with their host at all times.

Students wishing to plan and/or participate in a Dive Dance on a night other than Friday must consult the Campus Activities Office in advance for pertinent policies.

DRONES (UNMANNED AIRCRAFT)

The operation of any unmanned aircraft system (“drone”) over Gustavus Adolphus College property is prohibited without prior written approval by the appropriate authority. More information is available from the Campus Safety Office.

FINANCIAL AID

All funds available to Gustavus for financial aid to students are administered through the Financial Aid Office. In accordance with established procedures, all students applying for need-based financial assistance are required to complete the Free Application for Federal Student Aid (FAFSA) each year.

All financial aid is based on the premise that a student and their parents have a primary obligation to pay for the cost of an education for the student. In determining the amount of resources available to the student, the College takes into account the financial support expected from income, assets, and other resources available to the parent and the student.

Students applying for need-based financial aid are given consideration for all of the programs administered by the College for which they are eligible. The student’s aid package may consist of one or more of three types of aid: grants/scholarship, loans, and student employment.

In awarding financial aid to returning students, the College assumes the student will be responsible for the annual increase in charges for tuition, room, and meal plan. This is primarily because the College expects an increase in the student’s contribution from summer earnings.

Students awarded financial aid by Gustavus are required to report other financial assistance awarded to them, such as private scholarships or grants, to Financial Aid. Those scholarship or grants are included in the financial aid package offered and generally will replace unmet need, loans, or employment.

All grants, scholarships, and loans administered by Gustavus are credited directly to the student’s account in the Student Accounts Office. One half of the academic year award is credited to the student’s account for the fall semester and the other half for the spring semester.

Student Employment

All student employment on campus is administered through the Financial Aid Office. Priority for placement is given to those students who were offered student employment in their financial aid packages. Students must certify their eligibility to work by presenting for review their original Social Security number card and a picture ID or Passport.

Refunds

If a student who is a recipient of financial aid (grants, scholarships, loans) withdraws from Gustavus before completing an academic term, some or all of the financial aid may have to be returned to the original funding sources. This return of funds is done before any potential refund to the student or parents. The return of funds is dictated by federal, state, and private organizations and Gustavus regulations and policies.

More detailed descriptions of the refund and return policies are in the Gustavus Academic Bulletin as well as available from the Financial Aid Office. Any student who is considering withdrawing from Gustavus without completing the current academic term is strongly encouraged to meet with Doug Minter, Dean of Financial Aid, or Sara Orth, Director of Student Accounts, before proceeding with the withdrawal process.

Satisfactory Progress Standards for Financial Aid Recipients

All students receiving financial aid must make satisfactory progress toward completion of a degree in order to maintain eligibility. The following standards apply:

1. A student must attain a B.A. degree within a maximum of ten semesters of full-time attendance or its equivalent.
2. Progress: Student must complete at least 66.67 percent of courses attempted. Transfer credits count in this percent.
3. A student must maintain the required minimum GPA.
   1. 1.75 GPA first year in residence
   2. 2.0 GPA after first semester of second year in residence

Students placed on academic probation are eligible to be considered for financial aid as follows:

1. First semester of probation is a warning term – aid continues.
2. Second consecutive semester of probation – aid continues if there is evidence of academic improvement from the previous semester as detailed in academic plan as approved by Academic Advising Office.
3. Third consecutive semester of probation – aid suspended unless the student is meeting their academic plan.
4. Students denied financial aid for academic reasons are eligible to be considered for financial aid after a one-semester waiting period. All appeals are directed to the Dean of Financial Aid.

Enrollment Requirements for Financial Aid

3.0 credits per semester is considered full-time enrollment for institutional and federal grants, scholarships, and federal loans. Students who receive a Minnesota State Grant must be registered for 3.75 credits to receive full state grant funding. Less that 3.75 credits at the end of the drop/add period will result in a decrease in the state grant eligibility. Students are encouraged to meet with a financial aid officer with additional questions.

All aid (institutional, federal, or state funding) will be prorated based on part-time enrollment of less than 3.0 credits per semester.

Students registered for less than 1.5 credits per semester are not eligible for financial aid except the Pell Grant..

Financial assistance is not awarded to students subsequent to enrollment in the last coursework necessary to receive their first baccalaureate degree.

Terms for Renewing Aid

All financial aid is awarded on an annual basis only. Applicants must file a financial statement each year the student is applying for assistance. All applicants are encouraged to submit their applications by June 15. Eligibility for need-based grants, such as the Gustavus Tuition Grant and the Federal Pell Grant, is reviewed each year based on the FAFSA, and may be adjusted if the demonstrated financial need increases or decreases.

Presidential Scholarship recipients must maintain at least a 3.25 GPA in order to have the scholarship renewed for the following academic year beginning the junior year.

Dean’s Scholarship recipients must be making satisfactory academic progress to maintain scholarship renewability.

Björling (music), Anderson (theatre and dance), Art, and Forensics scholarships are renewed based on recommendations by the respective departments.

Residency Requirements for Aid Recipients

Students who petition to live off-campus will be eligible for $500 less college-funded grant/ scholarship assistance than the amount normally awarded when living on-campus.

FIREARMS, WEAPONS, AND EXPLOSIVES

The personal possession of firearms in all campus buildings and on all campus property is strictly prohibited. The prohibition applies to all students, employees, independent contractors, and visitors, including those who have a valid permit to carry a concealed weapon. Individuals who possess a valid permit to carry a firearm may, however, keep it locked in the trunk or glove compartment of their vehicle in a campus parking lot. This prohibition does not apply to authorized security or law enforcement personnel. Individuals wishing to store firearms and ammunition at Gustavus can do so by bringing them to the department of Campus Safety, Room 35A, Norelius Hall basement.

Except under circumstances noted above, students and employees are prohibited from using, storing, or possessing weapons, fireworks, or explosives on property owned or controlled by the College and/or in the course of any College program or employment.

Weapons may include, but are not limited to: firearms, pellet guns, air rifles or BB guns, paintball guns, bows and arrows, sling shots, water balloon launchers, martial arts equipment, swords, switchblade and large knives, tasers, and clubs.

If you are aware that an individual possesses a firearm, other weapon, or explosives in violation of this policy, please contact Campus Safety (507-933-8888) immediately.

FUNDRAISING POLICY

Gustavus Adolphus College makes a distinction between solicitation and canvassing. The College defines canvassing in terms of political expression and permits this to occur with advance notice. The College defines solicitation in terms of advertising/sales and restricts the number and type of student-run fundraisers, sales, and solicitations that may be directed to students and other members of the Gustavus community. Only recognized student organizations and department-sponsored student groups may engage in fundraising efforts. Such activities are subject to approval by the Campus Activities Office and are restricted to specified areas only. General solicitation is prohibited in all other public spaces and well as the campus residence halls.

Groups that wish to solicit (sell merchandise and/or fundraise) are subject to the following regulations:

1. All recognized student organizations desiring to sell merchandise or services on campus or host an event whose primary purpose is to fundraise must schedule that activity through the Campus Activities Office at least 1 week prior by completing the Fundraising form.
2. Campus Activities does not approve any fundraisers during First Year Orientation.
3. If a student organization wishes to conduct fundraisers in College residence halls or Lund Center, the approval of the Director of Residential Life or Athletic Director will be required in advance and should be indicated by their signature on the application form.
4. Under no circumstance are constituents allowed to sell homemade food anywhere on the Gustavus Adolphus College campus.
5. The Campus Activities Office reserves the right to determine what items can be sold on campus and cancel tabling reservations accordingly.

Off-Campus Fundraising

Recognized student organizations asking for in kind or monetary donations from community partners and vendors should not represent themselves as fundraising for Gustavus Adolphus College, but rather use their organization’s name and the purpose for fundraising.

If your organization is interested in soliciting constituents of the College (parents, friends, family, alumni) you must work through the Advancement Office. If a solicitation is deemed in accordance with the fundraising priorities of the College, a mailing will move forward.

Any mailing or solicitations require permission from Institutional Advancement. For more information or to contact Institutional Advancement, please email Ann Johnson (ajohns13@gustavus.edu).

Non-Campus Affiliated Organizations or Individuals

Individuals or groups whose purpose is selling merchandise or services for-profit, are prohibited from activity on campus unless sponsored by a recognized student organization, department, or approved by the Campus Activities Office. Vendors are limited to two visits per month and must pay a vendor fee prior to tabling.

POLICY AGAINST HARASSMENT

Gustavus Adolphus College aspires to be a community of persons from diverse backgrounds who respect and affirm the dignity of all people. As such, and consistent with our core values and civic responsibilities, respect for each individual is central to how we conduct our work and build relationships within our community. Therefore, harassment, discrimination, and other behavior that fails to respect the dignity of another are not compatible with this shared vision of our identity and mission as a liberal arts, residential, Lutheran college.

The policy of Gustavus Adolphus College is that every employee has the right to work and every student has the right to study in an environment free from harassment. Harassment based on gender, race, religion, sexual orientation (in accordance with provision of the Minnesota Human Rights Act), natural origin, disability, age, or any other protected class status, may violate state and federal law; it also subverts the educational mission and undermines the sense of community of Gustavus Adolphus College. The College will not tolerate harassment of any member of the College community. Any person who violates this policy will be subject to disciplinary action, up to and including termination/dismissal. Gustavus Adolphus College does not discriminate on the basis of sex in its education programs or activities and is required by Title IX not to discriminate. Questions regarding Title IX may be referred to Julie Kline, Director of Human Resources, 507-933-6075, jkline@gustavus.edu or to the Office of Civil Rights.

Harassment consists of unwelcome or offensive conduct, whether verbal, physical, or visual, that is based on a protected group status. The College will not tolerate harassing conduct that:

1. Affects tangible job or academic benefits;
2. Interferes unreasonably with an employee’s work performance or a student’s academic progress or success;
3. Creates an intimidating, hostile, or offensive environment.

Such harassment may include, for example:

1. Epithets, slurs or negative stereotypes;
2. Intimidating or hostile acts based upon protected classification;
3. Written or graphic material that denigrates or shows hostility or aversion to persons of a protected classification and that is posted or circulated on College property.

Any behavior of a sexual nature that is unwelcome, offensive, or fails to respect the rights and dignity of others may constitute sexual harassment. Unwelcome sexual advances, requests for sexual favors, and other physical, verbal, or visual conduct based on sex constitute sexual harassment when:

1. Submission to the conduct is an explicit (clear) or implicit (implied) term or condition of employment or academic progress;
2. Submission to or rejection of the conduct is used as the basis for an employment or academic decision and the conduct has the purpose or effect of unreasonably interfering with an individual’s work performance or academic progress or creates an intimidating, hostile, or offensive working or academic environment.

Sexual harassment is conduct based on sex, whether directed toward a person of the opposite or same sex. The following are examples of sexual harassment. Please note that these are examples and not intended as an exhaustive list.

1. Use of demeaning terms that draw attention to an individual’s sex or sexuality;
2. Use of words of a sexual nature describing body parts or sexual acts, telling suggestive jokes or stories, and conversations about sexual exploits or sexual desires;
3. Repeated unwelcome invitations to social engagements or work- or school-related activities;
4. Any indication that an employee’s job security, job assignment, conditions of employment, or opportunities for advancement or a student’s academic progress or success depend on the granting of sexual favors to any other employee, supervisor, or faculty member;
5. Offensive physical conduct or physical closeness;
6. Displaying sexually suggestive objects, pictures, cartoons, or representations of any action or subject which is sexual in nature and which can be perceived as offensive.

Any member of the College community who believes that she or he has experienced or witnessed harassment of any kind or who has been accused of harassment is encouraged to contact a Harassment Advisor. Such Harassment Advisors are persons designated by the College who are trained to provide advice and personal support to any person who believes she or he may have either experienced or witnessed harassment or been accused of harassment. In all circumstances, the Advisor will explain the procedure for filing a complaint of harassment with a Harassment Grievance Officer. A Harassment Grievance Officer is designated by the College to conduct a fair and impartial investigation of the reported situation or incident and to either mediate an informal resolution satisfactory to all parties, or to present a recommendation for action to an appropriate College officer. A person who believes that she or he has experienced harassment may, at his or her choice, take the concern directly to a Harassment Grievance Officer. A list of current Harassment Advisors and Grievance Officers can be found below:

Harassment Advisors

Harassment Grievance Officers

NOTE: In certain circumstances, the College may select a Harassment Grievance Officer other than those identified above.

You may also contact the Dean of Students Office Monday through Friday during normal business hours (8a.m. to 4:30p.m.) by calling 507-933-7526 or stopping in to room 217 of the Johnson Student Union. In an emergency after hours, contact Campus Safety at 507- 933-8888 and ask to speak with the Dean on Call.

For procedures regarding harassment response, please visit the all-College Policy Against Harassment online at https://gustavus.edu/facultybook/allcollegepolicies/#Anchor-Sexua-60443.

HAZING

Minnesota Statute

Subdivision 1. Definitions. (a) “Hazing” means committing an act against a student, or coercing a student into committing an act, that creates a substantial risk of harm to a person in order for the student to be initiated into or affiliated with a student organization.

(b) “Student organization” means a group, club, or organization having students as its primary members or participants.

Introduction

From a legal perspective, hazing is a crime. From an individual student’s perspective, hazing damages the self-esteem of those being hazed. From an organizational perspective, hazing degrades the values of the organization. From a campus community perspective, hazing creates an environment of disrespect that contradicts the College’s values of excellence, community, justice, service, and faith in our community. For all these reasons, the College takes a strong position against any and all forms of hazing.

Hazing is typically understood to be activity in which high-status group members require or suggest that members engage to join or continue affiliation with the group. Individuals, organizations and groups affected by this policy are expected to take primary responsibility for implementing the policy and for periodically reviewing their activities with respect to compliance with it. Officers and members of the organization may be held individually responsible for violation.

College Policy

Gustavus Adolphus College does not tolerate hazing in any form by any individual, group, or organization. Hazing is defined as any action taken or situation created, intentionally or unintentionally, whether on or off campus premises, to produce mental or physical discomfort, fatigue, humiliation, intimidation, embarrassment, harassment or ridicule or that disrupts community life or academic commitments regardless of the intent or end result. Such actions may be perpetrated by an individual, group, or organization against an individual or individuals.

This list of examples is not exhaustive because many things can be hazing or non-hazing activities depending upon the context and many other factors.

• Break laws or college policies
• Compromise personal morals or values
• Endure physical abuse or harm
• Endure psychological abuse or harm, such as deception of members which is designed to convince a member that s/he will not be accepted to the organization or that s/he will be hurt during the activity
• Submit to abuse of power or power differential
• Undergo branding, tattooing, or any mutilation of the skin
• Have substances thrown at, poured on, or otherwise applied to the body
• Consume alcohol, drugs, food or beverages
• Undergo exposure to the environment without appropriate dress
• Exercise that serves no purpose (e.g. calisthenics)
• Undergo physical detention, kidnapping, being held against one’s will, or abandonment
• Perform or participate in dangerous, degrading, or embarrassing public stunts, dares, displays, games, or activities
• Undergo prevention or deprivation of sleep, normal amounts of food or water, or adequate study time
• Perform an excessive number of tasks such that they encroach upon time needed for sleeping, studying, and attending to personal matters
• Participate in activities that interfere with scheduled class meetings, study sessions, or school-sponsored extracurricular activities
• Wear uncomfortable or inappropriate apparel or otherwise alter appearance which is conspicuous and/or atypical
• Experience public degradation
• Experience verbal harassment (such as degrading nicknames, derogatory references, yelling or screaming)
• Create or use explicit songs or perform sexist or racist acts
• Assume a submissive role
• Perform acts of personal servitude (such as cleaning, buying gifts, or making meals)
• Make excessive purchases (such as gifts, food, and clothing)
• Implementing ambiguous rules that serve no purpose, including but not limited to:
  • Keep silent or refrain from visiting non-group members
  • Not permitting members to talk for extended amounts of time
  • Carrying items for any period of time
• Having members line up to report facts, count off, or perform other unnecessary acts
• Learn trivia about members and about the group; ask members to learn chapter history or information if such a request interferes with academic study

Hazing can take place with or without the consent of the hazed. The consent of those hazed will not be accepted as a justification for hazing activities. Apathy or acquiescence in the presence of hazing are not neutral acts.

Consequences

Gustavus Adolphus College takes violations against the college hazing policy very seriously. Individuals, groups, and organizations are held accountable for acts of hazing. Furthermore, the College will treat the hazing action of even one member of a group as constituting hazing by the group. Those found responsible for hazing may be subject to severe sanctions including suspension or expulsion of the individual, group, or organization from the College.

Additionally, anyone who knew or who reasonably should have known of the hazing and did not make an attempt to prevent it may be adjudicated through the College’s conduct system. Every member of the campus community is required to report any incidents of hazing or suspicions of hazing that come to their attention.

Reporting

Campus community members are expected to report any practice or action believed to constitute hazing immediately. Reports may be made 24 hours a day to the Dean of

Students (507-933-7526) or Campus Safety (507-933-8888). In addition, online reporting capabilities are available at www.gustavus.edu/safety/silentwitness. The college will not tolerate harassment of or retaliation towards individuals who have reported hazing incidents and will investigate any allegations of hazing that are reported.

Adopted Fall 2005–Revised Spring 2014

INVOLUNTARY LEAVE/WITHDRAWAL

Applicability

Gustavus Adolphus College endeavors to provide a safe and orderly environment, insofar as possible, in which all students are able to pursue their academic and social development. In so doing, it reserves the right to require an involuntary leave/withdrawal of any student whose behavior is incompatible with minimal standards of academic performance, social adjustment, or safety. Students for whom this policy applies include:

1. Students who are deemed to be a danger to others. Danger to others is here defined as any danger of assault substantially above the norm for college students that necessitates extraordinary measures to monitor, supervise, treat, protect, or restrain the student to ensure his or her safety and/or the safety of those around him or her.
2. Students whose behavior is severely disruptive. Disruptive is here defined to include behavior that causes significant property damage or directly and substantially impedes the rightful activity of others. It also includes behavior that causes emotional, psychological, or physical distress to fellow students and/or employees substantially above that normally experienced in daily life. Such disruption may be in the form of a single behavior incident or somewhat less severe but persistent disruption over a more extended period.
3. Students (a) who refuse or are unable to comply with recommended assessment and/ or treatment, and (b) whose behavior or physical condition is likely to deteriorate to the point of permanent disability, disfigurement, impairment, dysfunction, or death without such assessment and/or treatment. Where standard assessment is impossible, indirect behavioral observations will constitute the basis for such judgment.
4. Students accused of violating the College Code of Conduct and who either: (a) lack the psychological capacity to respond to student conduct charges, or (b) did not understand the wrongfulness of the behavior at the time of the offense.

Process for Involuntary Leave/Withdrawal

1. Implementation of this policy shall be as timely and expeditious as possible, while careful to avoid undue haste. It should be noted, that in some situations—particularly those in which involuntary leave/withdrawal is involved—it is neither in the student’s interests nor the College’s to delay emergency action.
2. The Dean of Students or their designee may impose an interim leave/withdrawal according to applicability criteria noted above.
3. The Dean or designee shall be responsible for advising the student of the interim leave/withdrawal, and the processes for an informal or formal hearing to resolve the student’s status. When feasible, the student shall be afforded the opportunity to review with the Dean or designee the rationale for the leave/withdrawal. The student may have support persons present, such as parents or medical/mental health professionals familiar with the student’s case.
4. If an interim leave/withdrawal is imposed, an informal or formal hearing to determine the student’s status will be scheduled by the Dean or designee. The time of this hearing shall be set to permit ample time for information gathering related to the student’s behavior. This may include an indefinite period of leave/withdrawal.
5. Should a student accused of violating the College Code of Conduct so choose, s/ he may request a hearing according to the Student Conduct Procedures in lieu of an informal hearing as indicated below.

Informal Hearing

Students subject to an involuntary leave/withdrawal shall be accorded an informal hearing before the Dean of Students or the Dean’s designee.

1. The Dean, or designee, shall convene the meeting. Individuals deemed necessary to present a case for leave/withdrawal or to respond to questions by the student may be included.
2. The student may be accompanied by advocates or support persons, such as a family member, faculty or staff, or a health and/or mental health professional.
3. The informal hearing shall be non adversarial and conversational. The Dean or designee will lead the meeting, and may exclude any person who disrupts the meeting. The hearing may be conducted in the absence of the student if the student has been given sufficient notice.
4. The decision of the Dean or designee shall be rendered within a reasonable period of time, and if leave/withdrawal is indicated, the written decision shall include the rationale therefore and the process by which the student may request reinstatement. The decision will be final and not subject to appeal.

Return from an Involuntary Leave/Withdrawal

A student subject to an involuntary leave/withdrawal must request an informal hearing when they desire to return to the College. Information will be provided at that time as to the requirements for re-enrollment.

LOST AND FOUND

A campus Lost and Found program is managed through the Department of Campus Safety. Anyone can submit a Lost Property Report on the Campus Safety web page including the following information: name, contact information, description of item (size, brand, model, color), date lost, and location lost if known. All lost property reports are checked against lost and found that has been turned in, and all new items are checked against lost property reports, so you will be contacted if your item is turned in. If you believe an item has been stolen, please contact the Campus Safety office immediately at 507-933-8888, 24 hours a day, to make a report with an officer.

Any found items should be turned in directly to the Campus Safety Department. Lost and Found items will be held for 60 days. The Campus Safety Department understands the impact of losing personal belongings and is committed to ensuring that every effort is made to return lost and found items to the owners as quickly as possible.

MISSING PERSONS

The College recognizes the need to act quickly should a campus resident go missing. Therefore, the purpose of this policy is to promote the safety and welfare of members of the College community through compliance with the requirements of the Higher Education Opportunity Act (HEOA). Our goal is to coordinate the gathering of as much information as early as possible. In all missing person incidents, the Director of Campus Safety or designee and the Dean on Call will be immediately notified.

If a member of the College community has reason to believe that a student who resides in on-campus housing is missing, they should immediately notify Campus Safety at 507-933- 8888. Campus Safety will generate a missing person report and initiate an investigation. After investigating the missing person report, should Campus Safety determine that the student is missing Campus Safety will notify local law enforcement. In addition to registering an emergency contact, students residing in on-campus housing have the option to identify confidentially an individual to be contacted by the Dean on Call or Director of Campus Safety in the event the student is determined to be missing for more than 24 hours.

If a student has identified such an individual, the Dean on Call or Director of Campus Safety will notify that individual no later than 24 hours after the student is determined to be missing. Students who wish to identify a confidential contact can do so through the emergency contacts page under the student’s college log on page. Confidential contact information may be accessed only by authorized College officials and law enforcement as appropriate. If the missing student is under the age of 18 and is not an emancipated individual, the Dean on Call will also notify the student’s parent or legal guardian immediately after Campus Safety has determined that the student has been missing for more than 24 hours.

MOTOR VEHICLES, PARKING, AND TRAFFIC

Students who have purchased parking passes may have vehicles on campus, subject to the limitations of College parking lots. Refer to the Parking and Traffic Policy available online at https://gustavus.edu/safety/policies/traffic.php for complete information. Violations of parking or traffic policies will result in citation based on violation. Non-registered vehicles will be towed at owner’s expense on the fourth citation.

All posted traffic signs are in effect as they would be in the community, and likewise all other rules of the road. Parking or operating a vehicle on sidewalks or grass areas is not permitted and will result in fine or other sanction upon apprehension. Speeding, reckless driving, and failing to observe stop signs may also be referred to the conduct system. Campus Safety officers are authorized to enforce both parking and moving violations. In addition, a memorandum of understanding exists with the Saint Peter Police Department extending the authority to enforce traffic regulations on campus to local police officers.

PLEASE NOTE: Parking on campus is a privilege extended to administration, faculty, staff, students, and visitors. The College asks your cooperation in obeying parking and traffic regulations. Gustavus Adolphus College (with a few exceptions) does not have assigned parking spots; parking is enforced according to lot color with corresponding permits available. All employees and students who desire to park on campus are required to register their vehicle with Campus Safety as well as display a current permit. A parking permit does not insure a parking spot in a specific area, lot, or location. Submission of a parking application does not guarantee issuance of a permit. Students may apply for campus parking permits on a first-come, first-served basis. For parking information and permit applications, contact the Department of Campus Safety. All student parking permits for 2016-2017 are $260.

Visitor parking is provided on campus and is identified accordingly. Visitors parking overnight should come to the Campus Safety office with their campus hosts to register their vehicle and park in designated visitor parking. Any vehicle not displaying a valid blue Visitor parking pass will be cited 2–7a.m., 7 days a week. Visitor spaces are closed to students and employees 24 hours a day/7 days per week/365 days a year.

Please review parking information and lot restrictions and designations before parking on campus. Red (student) permit parking in the Stadium/Beck parking lot is posted No Parking 2–7 a.m. and is enforced 7 days a week. Green (employee) designated lots are no parking 2–7 a.m., 7 days a week.

For a complete copy of campus parking and traffic information, rules and regulations, visit our web page online at gustavus.edu/safety. Campus Safety is located in the basement of the “A” wing of Norelius Hall, and reachable 24 hours a day at 507-933-8888.

NONDISCRIMINATION

It is the policy of Gustavus Adolphus College to comply with all laws and regulations governing the provision of equal employment and equal educational opportunities. Therefore, decisions affecting the provision of educational services and decisions affecting employment opportunities will be made without regard to race, color, creed, religion, age, sex, sexual orientation, national origin, marital status, disability, veteran status, status with regard to public assistance, or other categories protected by federal, state, or local antidiscrimination laws.

PETS / ANIMALS

It is prohibited to bring dogs, cats, or other pets inside any College-controlled buildings, except for service / prescribed comfort animals, research and testing animals (in academic buildings), fish in containers of fifteen (15) gallons or less, and pets which reside in the President’s home or residence hall professional staff apartments.

While on College-controlled properties, pets must be maintained on a leash of six feet or shorter, on a restraining harness, or in a caged enclosure. With the exception of the animals listed in the exemption section, pets are not allowed in the arboretum, or at/on any indoor or outdoor athletic facilities. Pets will not be allowed (leashed or unleashed) at any special events or College functions (e.g., Nobel Conference, Homecoming, athletic venues) with the exception of any specific event that has been approved 45 days in advance by the Vice President for Finance and Treasurer, who serves as the college’s officer for risk management issues.

Pet owners are responsible for cleaning up any messes made by their pet. Anyone who brings a pet on College-controlled property assumes all financial responsibility for any damages to property or injury to individuals caused by the animal.

Pets may not be tethered to College buildings, structures, motor vehicles, trees, railings, light poles, benches, posts, or other structures.

See the complete policy at https://gustavus.edu/facultybook/allcollegepolicies/#petpolicy

POSTAL SERVICES

Postal Guidelines

On-campus service is limited to members of the Gustavus community. All other mail must be delivered to the College through a third-party vendor (i.e., U.S. Post Office, Federal Express, UPS).

Addressing Guidelines

Campus Mail:

First Name, Middle Initial, Last Name (no nicknames, please)
Status (Student /Faculty or Department)
Campus Mail

Mail through U.S. Postal Service:

First Name, Middle Initial, Last Name
Gustavus Adolphus College
Department (if employee)
800 W. College Avenue St. Peter, MN 56082-1498

On-Campus Mail Piece Guidelines

• Mail must be at least 3 x 5 inches.
• Any campus mailing numbering 10 or more must be alphabetized.
• Return information is required.

Mass Mailing Guidelines

Mass mailings are all mailings of unaddressed materials intended for a significant part or all of the community. Approval must be submitted with the mailing.

• The Dean of Students or their designee must approve mass mailings sent by students, student groups and student organizations.
• The Dean of Faculty or their designee must approve mass mailings sent by faculty.
• The Director of Print and Mail Services must approve mass mailing by staff or administration.

Mailings advertising an event where alcohol is identified as the focus of the activity are prohibited.

No soliciting or political campaign materials can be sent through the campus mail.

Mail Box Assignments Policy

Post Office boxes are assigned annually in alphabetical order. Post Office boxes are assigned one person per mailbox, except department boxes, which may have multiple recipients.

POSTING & PUBLICITY

Because space for promotion of activities and events is limited, bulletin boards on campus and tables in the Jackson Campus Center and the Johnson Student Union are reserved

for the use of the Gustavus community. Other organizations, businesses, and persons are invited to purchase advertising through the Gustavian Weekly. The following guidelines have been established to help the Gustavus community promote events and activities that support the mission of the College:

• All posters must be reviewed and stamped at the Information Desk.
• All posters must include the organization sponsoring the activity as well as the date, time, and location of the activity.
• A maximum of 10 posters will be stamped for the Student Union and Campus Center.
• All posters must be less than 6 feet in size.
• Signs CANNOT be posted on walls.
• Signs CANNOT be posted on windows, except on the glass walkway between the Union and Campus Center, and the Union and Library.
• Bulletin boards in the Student Union and Campus Center are specified by categories (campus events, off-campus events, and preferred size of posting). Post only on appropriate boards to avoid removal of your postings.
• Employment Postings: these will be stamped by Career Development and posted on the employment board. One copy will also be placed in the Career Development Office. These are the only copies allowed in the Union and Campus Center.
• Display Case reservations: two of the display cases in the upper level of the Campus Center are available for reservation. Contact the Information Desk for details.
• Tables are available in the Campus Center on both the upper and lower levels. Contact the Information Desk for reservations.
• Sign holders, which hold signs created on tagboard, are located on both levels of the Campus Center and are available for use. Contact the Information Desk for reservation details.
• All postings in the Evelyn Young Dining Room and/or Market Place facilities must be approved by the Dining Service Office. Any window paint used should be acrylic paint mixed with dish soap—no car chalk or window paint.
• Evelyn Young Dining Room Table Tent Holders—table tents must be reviewed in advance, printed on card-stock, and not exceed 4 x 5.5 inches. Space is available for 72. Approved and printed table tents should be in the Information Desk by end of the business day on Monday for placement by the Campus Activities Office staff on Tuesday morning.

The Campus Activities Office reserves the right to remove postings after one month to free up space for newer materials and/or refresh the look of bulletin boards.

Posting In Other Areas

• Sandwich boards are available for outdoor use only, being mindful not to obstruct sidewalk traffic. Contact the Campus Activities Office for details.
• For posting in the residence halls, you must obtain approval from the Residential Life Office.
• General bulletin boards are available for posting in academic buildings. Posting on department bulletin boards and faculty offices is not allowed.
• Posting flyers, leaflets, or other advertising materials on the windshields of vehicles in campus parking lots is not permitted.
• Sidewalk chalk is permissible on horizontal cement surfaces around campus. Avoid vertical ledges, walls, buildings, etc. 

  All posted material must be consistent with the mission of the College and not be in violation of College policy or civil law.

PRINTING

To address the growing cost of paper, ink, and printers on campus, and to encourage thoughtful choices regarding the need to print, the College has establishing the following Printing Policy for students using public printers on campus, updated fall 2010.

Students are given 600 “printing units” per academic year at no charge on all college-owned printers. One printing unit is defined as one side of an 8.5” x 11” page on a black and white printer. A single side of an 8.5” x 11” page printed on a color printer counts as 4 units.

Any printing that exceeds the initial 600 units will be charged to the student at a rate of $0.05 per printing unit. This equates to $0.05 per 8.5” x 11” side on a black and white printer, and $0.20 per 8.5” x 11” side on a color printer. A summary of these charges, along with additional details about large paper (11” x 17”) charges is available online at gustavus. edu/gts/Printing.

A duplex discount will be given for printing on both sides of one sheet of paper. The discount will be 1 cent off the second side. For example a two-page document printed on one piece of paper will be 9 cents (5 + 4 cents) instead of 10 cents.

After using their free printing units, users will need to log in to print.gac.edu and authorize their student account to be billed at the end of the month for the dollar amount they select. For more information see gustavus.edu/gts/Printing.

If any funds are left over on a student account at the end of an academic year, a student will be able to carry over a max of 200 printing units. Printing units cannot be cashed out and will be lost when a student graduates. Carry over and new funds will be calculated in late August to allow printing throughout the summer for seniors.

RECOGNITION OF STUDENT CLUBS & ORGANIZATIONS

Student clubs and organizations at Gustavus Adolphus College provide the campus community with activities, programs, and resources that enhance the quality of student life. Students who participate in co-curricular activities are more likely to succeed at both personal and professional goals, develop leadership skills, form lasting friendships with peers and learn more about a chosen career field. Gustavus provides a comprehensive activities program that encourages student participation in clubs and organizations related to both their personal and professional interests. The student organization recognition process serves new and prospective students, College departments, and administrators by providing accurate information about those groups. The recognition of student groups is intended to clarify the rights, privileges, and responsibilities of each. All student groups wishing to function officially on campus are required to complete this recognition process annually. Students with like interests may, of course, meet informally. Unlike recognized clubs and organizations, however, they may not use “Gustavus Adolphus College” in their name, utilize campus facilities and services, sponsor fundraisers on campus, or apply for Student Senate funding. They may partner with recognized student groups and/or College departments if they wish.

Recognition Process for New Clubs and Organizations

1. All organizations must attend the Student Leadership Organization Training (S.L.O.T.) on the 2nd Friday of each semester.
2. All continuing organizations will then log on to the new student organization website, www.gustavus.edu/studentorgs, and simply update membership rosters.
3. All NEW organizations must submit a completed Recognition Application for review by the Recognition Committee.

This submission will be reviewed by the Recognition Committee. In most cases, the committee will ask a founder of the group to attend a meeting to answer questions.

College Recognition Committee

All requests by student groups to become newly recognized student clubs, club sports, or organizations will be reviewed by the Gustavus Adolphus College Recognition Committee. The Recognition Committee consists of:

• A member of Student Senate or designee;
• A representative from the Dean of Students Office;
• Two representatives from the Faculty Committee on Student Life;
• A representative from Athletics;
• The Assistant Director of Campus Activities, who will serve as the chair of the committee.

  All committee members will have a vote, and the Campus Activities Office, and assistant athletic director in regard to club sports will then make a final decision with the input of the committee. All appeals to this process will be directed to a member of the Dean of Students’ Office who does not serve on this committee.

  The College Recognition Committee will meet at least once each semester.

  Criteria All Groups Must Meet In Order to be Recognized

  At a minimum, all student groups requesting official recognition from the College must meet the following standards before their application is considered:

• A group must have at least six (6) currently enrolled full-time students.
• A group may not duplicate the purpose and/or activities of an existing student organization. This provision safeguards limited resources and encourages students to work cooperatively when their interests and intentions are similar.
• No group may discriminate against any person based on age, color, disability, gender, gender identity, national or ethnic origin, race, religion, sexual orientation, veteran status, or any other basis protected by applicable federal, state, or local laws. (Exceptions are granted for fraternities and sororities to remain single gender.)
• All groups must agree to the Gustavus Adolphus College anti-hazing policy.
• All groups must be non-profit in nature.
• A group must disclose if it is known by any other name or affiliated with any other organization or parent group (i.g., Amnesty International, Fellowship of Christian Athletes, etc.).
• All Gustavus Adolphus College policies will supersede any policies of national affiliate.
• A group must abide by all federal, state, and local laws, College policies and in the case of affiliated groups, the policies of their parent organization.
• A group must select an advisor who is a full-time member of the Gustavus Adolphus College faculty, staff, or administration.
• All leaders/officers of each organization must be selected by Gustavus Adolphus students.
• All groups must establish a purpose that is consistent with the mission of the College.
• All groups must warrant that they will not present undue risk to participants or the College.

Loss of Recognition

Recognized organizations may lose their recognized status for any of the following reasons:

1. Governing documents, advisor contract, and/or list of officers are not submitted within 30 days of notice of recognition.
2. The organization fails to meet the minimum established criteria for annual recognition.
3. Through an assessment or annual recognition process, it is determined that an organization lacks member support and is no longer sustainable or that the organization’s activities or mission are no longer consistent with the mission of the College.
4. The organization is found to be in violation of one or more of the policies outlined in the Student Code of Conduct found in the Gustavus Adolphus College Gustie Guide.

Organizations that lose their recognition may reapply for recognition after the organization has taken steps to correct any actions that contributed to its loss of recognition or after the organization has met any College-imposed sanctions, including any period of suspension prescribed.

Statement on Unrecognized Organizations

Students who pledge, accept membership, or affiliate in any way with a former organization whose recognition has lapsed, been withdrawn, or suspended are in violation of Gustavus policy and are subject to referral to the Student Conduct system. This may result in individual disciplinary action up to and including suspension or expulsion. Students who assist in perpetuating these organizations are subject to the same disciplinary action. For the purposes of this policy, “affiliation” and “perpetuation” apply to representing oneself as a member of one of these organizations through the wearing of members-only apparel, exhibiting letters or other symbols unique to the organization, and/or coordinating or attending functions of the unrecognized organization.

Repeated violations of Gustavus Adolphus College policies may result in a group losing recognition either temporarily or permanently from the College because they have damaged the reputation of the community, violated students’ rights, and/or endangered their welfare. In the case of fraternities/sororities, the governing council or Inter/National Office may also suspend recognition. Students may not join or be active in these organizations.

Rights & Privileges of Recognized Student Organizations

Recognized student clubs and organizations are entitled to:

• Schedule and use Gustavus Adolphus College facilities.
• Apply for funds from Student Senate and/or other campus sources.
• Associate Gustavus Adolphus College’s name with that of the organization.
• Be included in Gustavus Adolphus College publications when appropriate.
• Use Gustavus Adolphus College’s mail services.
• Sponsor campus programs and activities.
• Conduct fundraising activities on campus.
• Receive information from the College regarding policies, procedures, and liability.
• Receive any and all benefits the College may extend to recognized groups now or in the future.

Responsibilities of Recognized Student Clubs

Recognized student organizations are expected to:

• Use the Gustavus Adolphus College Finance Office for the administration of all College-approved funds and funds raised by the organization.
• Have current bylaws on file on gustavus.edu/studentorgs.
• Have only Gustavus Adolphus College students as members and faculty and staff as its advisors.
• Maintain a current list of officers and advisors on gustavus.edu/studentorgs.
• Ensure that any official Web presence is updated annually.
• Adhere to all federal, state, and local laws and College policies.
• Ensure that its membership will not practice any physical or psychologically abusive behaviors, either intentionally or unintentionally.
• Consistently fulfill recognition criteria.

Student Organization Space

Office spaces are located in the Gustie Den in the lower level of the Jackson Campus Center and in the lower level of the Johnson Student Union. Applications are available in the Spring of each year for the following academic year.

RETALIATION

Gustavus Adolphus College expressly prohibits retaliation against any individuals who make complaints (e.g. discrimination) against the College, their witnesses, supporters, and any advisors regardless of the outcome of the complaint. If a member of the campus community believes that he or she is experiencing retaliation, the individual may pursue a grievance through Human Resources, Dean of Students, Academic Dean, or other appropriate senior supervisor, as appropriate.

SKATES/SKATEBOARDS/HOVER BOARDS

For reasons of personal safety, the use of inline skates, roller skates, or skateboards inside any building on campus is prohibited. The possession and/or use of hover boards anywhere on campus is prohibited. Violations of this policy will subject violator(s) to appropriate sanctions. Persons using skates or skateboards outdoors are encouraged to wear appropriate personal protection equipment (i.e., helmet, elbow and knee pads). All outdoor use of these devices should be in a manner that promotes personal safety and respect for others and respect for College and personal property. Anyone engaging in these activities during hours of darkness are encouraged to wear light-colored clothing and reflective materials.

SMOKING/TOBACCO

All areas within buildings of the Gustavus campus are designated NO SMOKING areas as provided by Minnesota’s Clean Air Act. The policy includes identical limitations on the use of smokeless tobacco as well. Tobacco is all tobacco-derived or -containing products, including but not limited to, cigarettes, e-cigarettes, cigars and cigarillos, hookahs and hookah-smoked products, and oral tobacco. Hookahs are not permitted anywhere on campus.

STALKING

Stalking is one person’s harassing, obsessive, or threatening behavior toward another person. As judged by a reasonable person, any repetitive, unwanted contact (including electronic communication) between a stalker and a victim or any behavior that threatens or places fear in that person constitutes stalking. Each state defines stalking by its state legal statutes. In Minnesota, stalking “means to engage in conduct which the actor knows, or has reason to know, would cause the victim under the circumstances to feel threatened, oppressed, frightened, persecuted, or intimidated, and causes this reaction on the part of the victim regardless of relationship between the actor and the victim. No proof of specific intent is required.” [MN Statues 2012, 609.749} Stalking is a violation of College policy and is prohibited.

STUDENT ORGANIZATION ADVISORS

Gustavus Adolphus College encourages faculty and staff to serve as club and organization advisors. The College recognizes service as an advisor to student activities and organizations as an important contribution to the College community and as one of the ways in which faculty and staff may demonstrate involvement in the activities of the College.

Campus procedures require that each group, club, organization, or activity recognized by the College have a faculty or staff advisor. This person must be a full-time Gustavus employee who is present on campus (i.e., they must not be abroad or on sabbatical). A small number of organizations, due to their unique roles in the College community, have assigned advisors (usually members of the administrative staff). Faculty and staff members who are advisors perform this advisory role as part of their employment with the institution and are thus insured by the College’s liability insurance policies.

The extent and nature of the advising role may vary according to the club or organization being advised. Generally, however, advisors have a number of duties and functions that they are normally called upon to perform, such as consulting with student leaders on programs, activities, and events; providing continuity and general knowledge of the College; counseling and advising individual students on co-curricular concerns; interpreting policies and procedures; and general oversight especially of the organization’s budget and finances.

As a College employee, the advisor has a responsibility both to the institution and to the organization and should keep the best interests of each in mind. Actual participation in programs, activities, and events is not required but is highly encouraged as it can be mutually beneficial to the advisor and the organization. The advisor is expected to use his or her knowledge to inform the group, and to discourage illegal, damaging, or embarrassing behavior or incidents. Such incidents could subject both the advisor and the College to civil liability should injury result. Should an advisor become aware of such activity, it should be reported to the Director or Assistant Director of Campus Activities or to the Office of the Dean of Students. All advisors to student groups are considered Campus Security Authorities (CSA’s) as defined in the federal Clery Act. As CSA’s, advisors are required to receive annual training regarding responsibilities to report crimes to Campus Safety.

The presence and/or participation of a College advisor in no way relieves student organization members or leaders of their responsibility to act in accordance with standards of good citizenship and the law as well as with the policies and procedures of the College.

The Student Life Division and, specifically, the Campus Activities Office are available to provide advice, assistance, and training to advisors as requested or required. Questions about activities planning and coordination, College fiscal practices, expectations for group conduct, etc., should be directed to the Campus Activities Office.

SUBROGATION

A student who is found responsible in whole or in part for damage to College property (due to fire, water damage, etc.), where the College’s insurance company makes payment for the damage to the College, agrees to subrogation. This means that the College’s insurance company may request reimbursement for damages from the student, a dependent student’s parents, and/or the student or parent’s insurance company.

TELEPHONE SERVICE

Basic Service

The Telecommunications Department provides basic telephone service to all students in College-owned housing. Each room or group of rooms has a standard touch-tone telephone and local service. Students are responsible for any damages to telephones caused by abuse and will be charged for all repairs at standard time and material costs. A complete replacement telephone is $40.

Long Distance Service (upon request only)

Long distance service is available to all students, including those living in non-College housing, by means of a personal authorization code. This authorization code is issued at no charge on a request-only basis from the Telecommunications Department. Students placing calls using their personal authorization code from a campus telephone are billed monthly by the Telecommunications Department. Electronic billing is provided through email and a URL. The URL address is: telecom-server.gac.edu.

Direct dialing from the campus telephone system is the least expensive way to call for most students, as there are no surcharges or monthly fees.

Authorization Code

Each student may request a personal and confidential seven-digit authorization code for long distance calls placed from campus. A student retains the same authorization code while he/she has an active status with the College, usually four years. Each student is responsible for the security and any use associated with their confidential authorization code, including all calls as well as any other charges for telephone services provided by the Telecommunications Department at Gustavus Adolphus College. A lost authorization code should be reported immediately to the Telecommunications Department. Any student misusing an authorization code will be fined $100 and may be subject to further disciplinary action.

Payment of Bills

Bills for long distance are due and payable by the 20th of each month. If no payment has been made by the 20th, the student’s authorization code will be deactivated and a charge of $25 will be added to the phone bill. The $25 is a late fee and must be paid whether the student will use the code again or not. An authorization code that has been deactivated for nonpayment will be restored within three business days after full payment including the $25 late fee. Student telephone charges must be paid in accordance with College policy. The Telecommunications Department reserves the right to deny long distance service due to collection problems and also reserves the right to transfer delinquent accounts to the Student Accounts Office. Electronic billing is provided through email and the URL address is: telecom-server.gac.edu.

Voice Mail

Voice mail is provided for any student upon request at no additional charge.

NOTE: The Telecommunications Department reserves the right to deny any of these services to any student who abuses the telephone system including, but not limited to, physical damage to equipment, tampering with any facilities of the telephone system, harassment via telephone, and unauthorized use of codes.

Occupants are responsible for all use for the phone in their assigned room; individuals whose assigned phones are used improperly are subject to campus judicial proceedings, even if unidentified guests or visitors perpetrated the misuse.

THREE CROWNS CARD

All students are issued and required to have a Gustavus ID card (Three Crowns Card) and to produce it for College officials upon request. The card is required to access, meal plans, to cash a check in the Finance Office, charge items in the Book Mark, Post Office, and Printing Services, and to check out library materials. Your card is also used to verify your status as a student for checking out equipment at various locations such as residence halls, or Lund Center and for entrance into campus events such as movies and athletic contests. The card is also used to access exterior residence hall doors.

Three Crown Cards are not transferable for any reason. Lost cards should be reported immediately to the Three Crowns Card Office during business hours, or to Campus Safety at all other times. Lost or stolen cards may also be deactivated on the on-line “GUS Account - left side bottom of page. A $40 replacement fee may be paid at the time of request for the replacement card or charged to the student’s account. Replacement cards may be obtained Monday through Friday, 9a.m. – 4p.m., on the upper level of the Jackson Campus Center, Room 225.

Your card is meant to last for all four years of your college career. You will not be asked to have a new picture taken each year as your initial photo is stored in the card system. The replacement fee for a broken card is $40.

Please protect your card and follow guidelines in the brochure given to you with the card.

The card contains a proximity radio frequency chip that is used to access your declining balance account for Dining Services and to access exterior residence hall doors.

Questions concerning this information should be directed to the Dining Service Office.

TRAVEL POLICY FOR RECOGNIZED STUDENT ORGANIZATIONS

The following conditions apply to recognized student organizations for all travel to and from off-campus events and activities. This policy is meant to help ensure student safety during travel and allow for protection of organizations while away from Gustavus. Student organizations are expected to plan ahead, show environmental stewardship, and represent Gustavus in every aspect of their travel. This policy is in effect year-round, including breaks and summers.

1. General Travel Requirements

   1. Mileage does not include distance between destinations within the same town/city.
   2. In any case in which students are traveling in an individual’s personal vehicle, the individual’s auto insurance will be the primary coverage to which claims are made.
   3. College vehicles may only be used by student organizations for travel that an advisor has approved by means of their signature on the vehicle reservation form.
   4. At least one student, advisor, or proxy in every vehicle must have a cell phone.
   5. Organizations may amend their plans at the permission of their advisor, but no later than one day before the scheduled leave time.
   6. Student Organizations will not be approved to travel between the last day of classes and last day of final exams during any semester.
   7. Any decision regarding travel or desired divergence from policy may be appealed to the Dean of Students’ Office.
2. Travel Plan: Any travel taking more than one vehicle, or over 150 miles roundtrip, or overnight must have a Travel Plan. All Travel Plans must be completed and turned into the organization’s advisor for review no less than 5 business days before the trip begins. Because some travel plans require extra planning to ensure safety:
   1. Any travel over 60 miles roundtrip (considered a “full day of travel”), OR more than one night away from campus, OR with more than 20 travelers must turn in a Travel Plan at least ten business days before the trip begins.
   2. Any travel over 1,000 miles roundtrip must turn in a Travel Plan at least a month before the trip begins.
3. Advisor Supervision: All travel must be communicated to advisors prior to leaving, including the names of travelers, destination, and emergency contact information. If travel requires a Travel Plan, the advisor must further supervise the trip in one of the following forms:
   1. By traveling with the organization in person
   2. By appointing a staff/faculty proxy to travel with the organization in person
   3. Long-distance via phone
      1. Phone contact must happen on a predetermined schedule; the following schedule is recommended: on arrival to the destination, each evening of an overnight stay, and on arrival back at campus.
      2. Methods for notifying advisors of emergency situations must be planned before departure; emergency situations include serious illness or injury, inclement weather, automobile accidents, etc.
4. Modes of Transportation: All travel must be in college-owned vehicles, in rented vehicles, or through licensed commercial carriers (buses, airlines, etc.), UNLESS the travel is less than 400 miles round trip, is completed within a single day, and is accommodated by a maximum of five personal vehicles. In the event a personal vehicle is used, the owner of that vehicle accepts responsibilities and liability for any and all activity during the trip.
5. Individual Deviations: Organizations must travel together; any individual deviations must be documented in the Travel Plan.
   1. For travel that is less than 400 miles roundtrip, deviations cannot account for more than 30 percent of the travelers.
   2. For travel between 400 and 750 miles roundtrip, deviations cannot account for more than 20 percent of the travelers.
   3. There may be no deviations for travel over 750 miles roundtrip.

Revised July 2013

See Guidelines for the Implementation of College Alcohol and Drug Policies for Student Groups Traveling Off-Campus for specific policies relating to the use of alcohol and drugs when traveling off campus.

RESIDENTIAL LIFE POLICIES

Antennas

Antennas may not extend outside room windows or be attached to the outside of buildings. Privately owned antennas or satellite dishes are not permitted outside student rooms. Each room is equipped with a cable TV hookup for students wishing to subscribe (refer to cable regulations).

Appliances

Students may utilize electrical appliances in residence halls such as: television, personal computer, pop-up toasters, electric coffee pot, personal lamp, fan, shaver, portable hair dryer, other personal care appliances, clock, microwave oven, and compact refrigerator (see “Microwave Ovens” and “Refrigerators” sections for detailed information on restrictions). Heating or cooking appliances with open coils, hot plates, air conditioners, sun lamps, hot tubs, and electric blankets may not be used in student rooms. Torchiere lamps are permitted, but only with incandescent or compact fluorescent light bulbs. Halogen lamps are NOT permitted.

Penalties for illegal appliances are issued as a citation through the college conduct process.

Electrical extension cords are not to be used in a manner that may create a fire hazard (such as running a cord under a rug/carpet or in a place where the insulation may be worn out). Students are cautioned to be very careful with electrical appliances and extension cords.

Tampering with electrical systems (e.g., installing dimmer switches, ceiling fans, etc., or altering wiring) is prohibited for the safety of all residents and the general upkeep of the building.

Fire Safety Regulations

1. Candles/Flammable Materials/Incense: Candles, incense, oil lamps, etc., (generally anything utilizing a wick or flame or consuming flammable material, including such things as decorative candles, potpourri simmer pots, and Sterno cans), are NOT allowed in residence hall rooms or College-owned apartments or houses. Violations are subject to citations and/or other disciplinary action. Storage of volatile materials or other flammables (e.g., gasoline) is likewise not permitted.
2. Fire Safety: All students and guests are expected to respond appropriately whenever a fire alarm is sounded. Each person is expected to observe the fire safety guidelines. Violations are issued as citations.

   Whenever an alarm is sounded: 1) leave lights on in the room; 2) close and lock the door; 3) all individuals must leave the building using the nearest exit; 4) remain outside until the staff gives the all-clear sign. Failure to leave the building in case of a fire alarm is a violation of both state and College codes. Violations are issued as citations.

3. Fire Safety Equipment: Fire extinguishers, fire alarms, smoke detectors, sprinklers, and other fire and safety equipment are placed in the halls for the safety of the residents in the building. Misuse of fire and safety equipment is a serious violation of both state and College codes.

State Fire Marshal’s Directives

The College is concerned about the safety and welfare of the students living in its residence halls, and has both a legal and moral responsibility to see that the State Fire Marshal’s directives are met. The intent of these directives is very clear: to make Gustavus residence halls as safe as possible.

The State Fire Marshal’s Office has notified Gustavus Adolphus College that the following guidelines must be followed in student rooms.

1. Carpeting and Carpet Pads: Carpeting and carpet pads are permitted, but, due to concern for fire egress, all carpets and pads must be cut to allow the door to open freely.
2. Construction or Modification that Increases the Risk of Fire or Decreases the Safety: paneling, platforms, homemade wooden lofts, and other projects that make use of wood or other flammable materials are not allowed.
3. Door Obstructions (i.e., doors must be able to be opened wide): There must be a clear and easy exit from each room that may be readily located in the case of fire, smoke, sleepiness, intoxication, darkness, or the confusion of an actual emergency situation.
4. Flammable Materials Hanging From or Draped Across the Ceilings (e.g., tie-dyed sheets, flags, etc.): The Deputy State Fire Marshal has agreed to allow wall hangings (only if flat against a wall), but has suggested that they be made fire resistant. All flammable materials hanging or draped from the ceiling, including hanging room dividers (whether hanging from the ceiling or suspended below it), are specifically banned.

Residents violating these directives are legally liable for both civil and criminal negligence should a fire or other related problem occur. Additionally, should violations be discovered by the College, the student(s) responsible are subject to the conduct process.

Firearms, Weapons and Explosives

Firearms, ammunition, hunting bows, fireworks and other weapons or explosives may not be kept or used in student rooms (see campuswide Firearms, Weapons and Explosives Policy).

Food

Careless storage of food in student rooms may violate public health regulations and become offensive to other students. Students are responsible for maintaining an environment that does not violate public health regulations. In order to minimize the risk, students not housed in on-campus apartments are encouraged to not prepare foods in their own rooms or sections. Students should use the kitchenettes available for that purpose in each hall.

Furniture and College-Owned Furnishings

Students are expected to leave college-owned furniture in student rooms and floor lounges. Moving furniture out of the rooms can create a fire hazard by blocking pathways; moving communal furniture from a lounge only decreases the availability to other students. Room furniture cannot be stored in the hall storage room or at off-campus locations.

Unauthorized removal of College furniture or furnishings from residence hall rooms and lounges is considered theft and is forbidden. Students are financially responsible for furnishings inventoried in their rooms and will be subject to fines and/or other sanctions levied by the College, and/or action by the civil courts, if furnishings are damaged or missing.

Group Billing

Students are charged for damage to or loss of furniture, equipment, rooms, and common areas (minimal normal wear and tear excepted). If individual responsibility for loss or damage cannot be determined, charges are prorated to residents. Residents will be notified of each assessment as soon as possible after each is reported, but the actual billing may not be made until the end of the school term; in that way, involved parties may come forward on their own or be identified by others and the assessment amended.

Hall Sports

Sports and physical games are not allowed in the residence halls; this includes common areas and individual student rooms. Balls, pucks, bats, and other sporting equipment may do serious damage to walls, ceilings, and floors as well as cause a noise disruption and potential physical threat to other students. Any damage that occurs will be charged to the resident(s) responsible.

Housing during Official Vacations

Residence halls will be closed during official College vacations. These include Thanksgiving, Christmas/Winter, Spring Break, and summer. Residence halls are open during Reading and Touring Week and during the Fall Break study period. International students and others living over 350 miles away who are not able to leave campus during vacations must make advance arrangements with the Residential Life Office for housing during those times. Students remaining in halls after official closing times or returning early without prior permission are subject to citations.

Keys

Room keys are issued to all residents upon checking into a residence hall. Students who lose a key should notify the Residential Life Office as soon as possible so that a new lock may be installed to protect themselves and their possessions. During the year, a $75 charge is levied to cover lock installation and the cutting of new room keys. If the student fails to order a replacement or does not return a key upon vacating the room, a $100 charge is assessed to his or her damage account. Room keys are the responsibility of the student and should not be given to any other person. (See also “Lockouts.”)

Laundry Facilities

Each residence hall has free laundry facilities. Use of these facilities is restricted to the residents of the hall. Any problems with the machines should be directed to the Collegiate Fellow or Area Coordinator, or by submitting a maintenance request via the electronic form on the Residential Life website.

Light Bulbs

Burned-out light bulbs for room fixtures will be replaced without charge. See your building’s custodian to obtain new bulbs. Light bulbs should not be replaced by higher wattage bulbs than those provided. For replacement of any fluorescent bulbs, please contact the Physical Plant.

Lockouts

If you are locked out of your own residence hall room, contact the Collegiate Fellow on duty (between 8 p.m. and midnight), or a Campus Safety Officer if during the day or after midnight (507-933-8888). Generally, you will be charged $10 if a Campus Safety Officer is dispatched to open your door.

Students may not obtain access to residence hall rooms of other students without having the student’s written permission. Unauthorized access is in violation of student privacy rights.

Questions concerning lockout procedures should be referred to Residential Life or Campus Safety.

Lofting

Gustavus Adolphus College does NOT allow students to construct their own bed-lofting structures. Personally constructed lofts are not able to be properly inspected for adequate levels of safety in accordance with the college’s liability concerns. In addition, damage to walls, ceilings, and floors necessitate the prohibition of personally constructed loft systems. Loft safety is of paramount concern to the College. Therefore, students wishing to loft beds must use rental options available through Bedloft.com. In Sorensen, College View, Arbor View, Uhler, Carlson International Center, Southwest, and Prairie View Halls, college-furnished beds may be bunked using the units within the room. Please contact the Residential Life office for more information about Bedloft.com, the college’s official contracted supplier of loft materials or visit Bedloft.com for more information.

Mattresses and Bed Frames

Over the course of several years, the College has purchased replacement bed frames and mattresses from a number of sources. As a result, at least five different frame styles are in use around campus. Because they are moved around frequently, by students and maintenance workers alike, it is impossible to guarantee that a particular frame will be in a particular room at the start of fall term. Students should check with their hall neighbors if they wish to switch frames.

Most college-owned mattresses are long, and new purchases are extra longs. Residential Life encourages you to purchase twin XL sheets. If you need a particular size, try switching with a neighbor first, and then call your CF.

Microwave Ovens

To comply with health and sanitation requirements, basic food preparation and cooking in student rooms is not permitted. Personal or consumer-sized microwave ovens (rated under six amps or 700 watts) are permitted in student rooms, but their use must be limited to the warming of prepackaged, microwaveable food items. (This is not to be construed as an alternative to the Dining Service, which remains the sole source of basic meals for students residing on campus.) Toaster ovens, convection ovens, and other appliances using exposed coils or heating elements are NOT allowed.

Noise

Residents may not make or allow any disturbing noises in the residence halls. Singing, playing a musical instrument, or operating a television or audio equipment in a way, and/ or at a time, that is objectionable to others is a violation of Residential Life policy requiring sound to be contained. Placing speakers on or near window ledges to project sound from open windows is not permitted. Students should consider using headphones to avoid the possibility that their music may be loud enough to bother a neighbor. (See also “Quiet Hours.”)

When a CF, Area Coordinator, or member of the Campus Safety staff responds to a complaint, their evaluation of whether noise is at an unacceptable level is binding.

Off-Campus Housing

As a residential college, Gustavus Adolphus requires that all full-time students live in college housing. A full-time student is enrolled in the equivalent of three or more full semester courses. Students desiring to reside off-campus must obtain prior and proper permission from the Director of Residential Life. Permission to reside off-campus may be granted from the Director of Residential Life if:

1. The student lives at home (within 15 miles of campus) with parents or legal guardians;
2. Student owns a home (student name is sole name on mortgage), immediate family member owns a home (parent/legal guardian or sibling’s name is sole name on mortgage) in Saint Peter or within 15 miles of Gustavus. Houses owned by investment groups or corporations (group or company name is on mortgage) of which a student or family member is a part of will not be considered for automatic permission.;
3. The student is a veteran of military service (having been deployed and/or providing DD214 paperwork);
4. The student is married or living with and responsible for dependent children;
5. The student is 23 years of age by the first day of classes of fall semester.

Students who have achieved senior or junior status may also apply through an annual off- campus housing selection process to be considered for a housing exemption. Students who have special medical needs and do not qualify should refer to the Residency Requirement Waiver section of this Handbook (see Terms of Assignment Section Four, part 12).

Painting Rooms

Students may not paint their rooms. However, if they have specific problems with the paint in their rooms, they should contact the Area Coordinator. Students who paint their rooms without permission will be held liable for the cost of repainting the room.

Personal Property

The College’s property insurance does NOT include the personal property of the students. The College cannot be responsible for damage or loss of personal property, regardless of cause. Residents are urged to carry their own personal property insurance or to check with their family’s policy to see if they are covered for any personal property loss or damage while attending College.

Pets/Animals

Students who live on-campus are not allowed to have a pet or animal other than fish in aquariums. Animals (other than fish) are not permitted in student living areas, including rooms, lounges, hallways, etc. This also applies to laboratory animals/specimens and animals that are visiting. Fish aquariums are not to exceed a 15-gallon capacity.

Quiet Hours

Because a large number of people live in close proximity in any residence hall, reasonable quiet is expected at all times. In particular, on Sunday through Thursday, between the hours of 10 p.m. and 8 a.m., as well as midnight to 8 a.m. on Friday and Saturday night, sounds emanating from student rooms and/or public areas must be kept to a minimum to facilitate student studying or sleeping. At all times, consideration is the rule. Also, each residence hall and/or living unit may establish extended “quiet/study hours.” Responsibility for these hours is a shared one. It is your right and obligation to let others know if their activities are annoying you. The Collegiate Fellow, Campus Safety Officers, and Area Coordinators can help, but they alone cannot enforce consideration for others. (See also “Noise.”)

Refrigerators

Because of the growing concern for energy conservation, the College has adopted the following policy: Refrigerators used in student rooms must be no larger than 6.0 cubic feet. Larger, older refrigerators waste energy and are now banned on campus. Refrigerators larger than six cubic feet will have to be removed.

Rental: Gustavus has an agreement with BedLoft.com whereby that firm may supply small refrigerators and loft frames for student rooms. Gustavus allows students to lease refrigerators and loft frames but makes no recommendation on their use.

Storage: Refrigerators cannot be stored by any student in the residence hall storage rooms. Students must arrange for off-campus storage for the summer.

Room and Hall Care

Each student is responsible for the upkeep of their room. Vacuum cleaners and brooms are available in each hall from the CFs. Students also share responsibility for the common areas in the hall in which they live. Litter, damage (including water damage), or general disregard for hallways, bathrooms, etc., will result in assessments billed to the responsible individual or prorated to the residents who use that space (see “Group Billing” section).

Room Assignments

Upon registering for a residence hall room assignment, the student agrees to abide by the “Terms and Conditions” of the Residence Hall Contract and Handbook.

Housing assignments for returning upperclass students are made each spring for the following fall through the Room Draw process. Each student is entitled to one housing choice each year. Room and roommate(s) choice at Room Draw will be considered binding for the entire academic year unless an individual officially withdraws from Gustavus. Occasionally, circumstances allow for housing adjustments once a semester begins. All students must remain in their selected room until the end of the third week of fall semester.

There will be a housing freeze between Room Draw and September 23, 2016. Students who fail to abide by the room change freeze or who intentionally violate the Room Draw process guidelines will be referred to the Gustavus conduct process for disciplinary action. The consequence of which is that each person involved (all roommates) in the violation will receive an automatic fine of $100 plus the removal of their names from the computer randomizing process used in Room Draw for the following year. These names will automatically be assigned the last drawing times for returning students who paid the $500 fall registration payment. If the student who violates the Room Draw process is a senior or who will be living off-campus the following year, an additional fine will be assessed rather than a change in Room Draw number status.

Any student who has paid the pre-registration fee and who is officially registered as “full- time” for fall classes on campus may hold a space for the following term with the roommate of their choice. The specific procedures for fall housing signup will be announced during the spring semester.

Occupants are collectively responsible for their assigned space. Noise violations and other breaches of hall rules and regulations that occur in a room may be charged to the assigned occupants regardless of their presence if individual responsibility cannot be determined.

Room/Suite/Apartment Changes

An Area Coordinator or the Director of Residential Life must approve changes in room assignments before any changes are made. Residence unit change requests will be accepted in the Residential Life Office after the third week of classes each semester. A meeting is required before any requests will be processed. Unauthorized changes will result in a citation.

Please be aware that College regulations do not permit room sharing (in which, for example, the assigned occupants of two or more rooms establish shared sleeping arrangements in one room and use the other for recreational space) and the subleasing or unauthorized transfer of room space.

Room Inspection and Damage

Before residence units are occupied, they will be inspected and an inventory made of their contents on a Room Condition Report. Each student is held financially responsible for the property in and the condition of the room as reported and roommates normally will share the cost of damages and repairs unless individual responsibility is indicated. The room condition report should be carefully reviewed by the student to verify that all items in the room(s) are listed and the condition noted.

Changes may be made in the report by the Area Coordinator only. The report should be signed by the resident and returned to the Collegiate Fellow within two days of checking in.

When a student vacates a room, the Collegiate Fellow will check the room and complete the second portion of the room condition report. All damages to the room and/or furnishings (beyond reasonable wear and tear), the cost of missing items, extra cleaning charges, and a prorated share of public area charges will be assessed by the Area Coordinator and listed with the student’s tuition account. An itemized list of assessed charges will be provided to the student.

Assessments are based on a list of charges provided by the Director of Residential Life. Individual assessments are subject to an appeal process, but appeals must be made in writing by the deadline given with the issuance of the bill. Questions/appeals about assessment charges should be directed first to the Area Coordinator. If a resolution cannot be arrived at, the issue should be referred to the Director of Residential Life.

Responsibility for damage or losses in a public area will be assigned to all members of a living unit or subunit if the responsible party cannot or will not be identified. Malicious or intentional damages are cause for disciplinary action and/or action of civil authorities.

Room Responsibility

It is the responsibility of the occupants of a residence facility unit to ensure that all policies of the College are understood and followed. Failure to ensure compliance with policies of the College may result in disciplinary charges against the room occupant(s) as well as the policy violators.

Roof Access

Students are not permitted to climb on the roofs or decks of any building. The roofs are easily damaged, often resulting in water leakage into rooms and expensive repairs. Students in violation of this policy are subject to disciplinary sanctions.

Solicitation

Solicitation of funds or services, distribution of materials, and/or sales by any outside business or organization (i.e., one that is not a campus organization) are not permitted on campus, except as provided below.

1. Businesses or organizations whose services or materials are determined to be in the interests of the College or for College purposes may operate tables in the Campus Center after obtaining express approval from the Campus Activities Office.
2. Political candidates or their representatives may set up tables in the Campus Center with the authorization of the Director of Campus Activities and may canvass the residence halls, provided prior arrangements are made with the Director of Residential Life.

No solicitors, sales people, or agents—whether students or others—are permitted to personally contact students in the residence halls (i.e., go door-to-door or use hall lounges) for commercial purposes, except if a campus group’s activity has been approved in advance by the Director of Residential Life and the Director of Campus Activities using the “Sales and Solicitation Application” available at the Campus Activities Office. In those cases, the students representing the approved group will carry written authorization forms, which they are to show upon demand. Violations of the hall solicitation restrictions should be referred immediately to the department of Campus Safety (507-933-8888).

When offering sales or services off-campus, students may not use the College’s name to imply endorsement or guarantee without the written permission of the Dean of Students.

Gustavus students representing an off-campus business or organization are not permitted to use their assigned residence hall room as a place of business.

Questions concerning this policy should be directed to the Residential Life Office.

Storage

Subject to the limitations of space, each residence hall has areas where students may store suitcases, trunks, and other belongings during the year. While the College attempts to maintain secure storage rooms, please be aware that it is not responsible for damage to or loss of materials stored.

Students who live outside 350 miles of Saint Peter may store personal belongings in the hall storage rooms during the summer. However, loft materials, furniture, wood, bicycles, and refrigerators cannot be accommodated. All belongings must be boxed and labeled.

Theft

The College makes every reasonable attempt to provide a safe and secure environment for its student body, but it cannot be responsible for loss or damage from any cause to the personal property of the residents. It is strongly recommended that each individual provide him/herself with insurance coverage for all articles which he/she brings to the College. Large sums of money and other valuables should not be kept in student rooms. One of the best methods to ensure the safety of personal property is to keep the door to your room locked.

Report any and all thefts, as well as any suspicious and/or criminal activity, to the department of Campus Safety (507-933-8888) as soon as possible.

Visitation and Guests

Introduction

The Gustavus Adolphus College Residential Life Visitation and Guest Policy is informed by the mission of the College and its five core values. As an institution of higher learning, the College’s primary concern is the education of its students. For education and learning to occur, each student’s well-being—both physical and emotional—is of paramount importance. Imbedded in the Gustavus mission and core values is a fundamental concern for the wellbeing of and respect for each individual within the context of the campus community. Balancing the sometimes competing interests of students as individuals and members of community is at the heart of the visitation and guest policy.

To be welcoming, to permit your residence hall space and your routine to be rearranged temporarily for a guest or visitor, and to treat each person with dignity and respect are fundamental traits of hospitality. Equally important are the concerns for the common good of all who call the residence hall home. Gustavus residence halls are neither hotels nor private apartment buildings. They are buildings in which vibrant communities of students, Collegiate Fellows, Faculty/Administrators in Residence, Custodians, and Physical Plant workers form and function. Individual residents are expected to extend hospitality to guests within the context of the community’s interests and standards. Communities that are not welcoming of guests and individuals who abuse a community’s hospitality do not reflect the Gustavus values.

Policy Statement on Visitation and Guests

General Items:

1. Definitions
   1. Guest: any person not directly affiliated with Gustavus as a student or employee.
   2. Visitor: any Gustavus students or employee who is not an assigned resident of the particular room, suite, apartment, or house. NOTE: Employees who enter student units for the purpose of fulfilling job responsibilities (i.e., custodial, Physical Plant, Residential Life staff, Campus Safety Officers, etc.) are not considered visitors.
   3. Visitation hours: the time period during which resident students may host visitors and guests of the opposite sex in their individual rooms. Visitation hours apply to all residence hall rooms and units.
2. A student’s privilege to have a guest or visitor is always superseded by any other assigned residents’ right to uninterrupted use of the room, suite, apartment, or house to support their educational endeavor. The privacy as well as ability to sleep or study of the roommate(s) will take precedence over a guest or visitor. Therefore, a roommate should neither be compelled to leave a room, apartment, suite, or house in order to accommodate a guest or visitor nor be placed in situations that might cause embarrassment or inconvenience.
3. Frequent visits and/or visits of excessive length can create an uncomfortable environment for the roommate as well as other community members. Each hall resident has a right to privacy, sleep, and study which outweighs a roommate’s or neighbor’s privilege of visitation. If the presence of a guest or visitor is an inconvenience or distraction, the guest/visitor must leave.
4. Gustavus students and employees are responsible for knowing and understanding the Gustavus Code of Conduct and Residence Hall policies that are enforced in all residence facilities. Community members may be held responsible and sanctioned for any code violations.
5. Student hosts are responsible for the behavior and conduct of their guests. Students are to inform guests of the Gustavus Code of Conduct and Residence Hall policies.
6. Residents are to accompany guests at all times within the residence halls. This includes meeting guests or visitors at the front entrances to buildings and escorting them within the building. Guests and visitors should be instructed to use the phones located in the vestibules to call hosts for an escort.
7. Guests and visitors are required to use bathroom facilities appropriate to their sex.
8. Any guest who violates College policy or state/federal law may be asked to leave the College immediately and/or may be notified in writing through a no trespass letter that s/he is banned from College property until further notice.

Visitation Hours:

Resident students are permitted to have visitors and/or guests of the opposite gender in their rooms within the following guidelines:

First-Year Student Areas According to the Adjusted Year in Residence

1. Visitation hours in first-year campus residences are:
   • Sunday through Thursday: 9 a.m. to 1 a.m.
   • Friday and Saturday, visitation is permitted from 9 a.m. to 2 a.m.
2. Twenty-four hour visitation is permitted in the lobby, recreational space, TV lounge, study areas, computer lab, and kitchen of each residence hall.
3. Hallways and section lounges are NOT considered 24-hour visitation areas.

Sophomore, Junior, and Senior Student Areas According to the Adjusted Year in Residence

1. Visitation hours in sophomore, junior, and senior campus residences are:
   • Sunday through Thursday: 9 a.m. to 1 a.m.
   • Friday and Saturday, visitation is permitted 24 hours a day.
2. Twenty-four hour visitation is permitted in the lobby, recreational space, TV lounge, study areas, computer lab, and kitchen of each residence hall.
3. Hallways on single-sex floors are NOT considered 24-hour visitation areas.

Overnight Guests and Visitors

Resident students are permitted to have overnight guests and/or visitors on Friday or Saturday nights only. Guests/Visitors may stay for no more than 48 hours consecutively. Any policy violation may result in the loss of guest privileges.

Window Screens

Students are not permitted to remove the window screens from the windows, not only because of College insurance requirements but also because of the safety risk removal represents. Violations will be issued as a citation.

If you have a problem with a screen or window crank, notify your CF, Area Coordinator, or the Physical Plant office and let them rectify the problem. The throwing of any materials from open residence hall windows (or balconies, where applicable) is also strictly prohibited and will result in further sanctions.

See the Housing Contract and Handbook for more detailed information on residential life regulations. (All students living in campus residential housing spaces have received a copy and are assumed to have signed the Housing Contract and Handbook.) The Housing Contract and Handbook is also available through the Residential Life website.

SEXUAL MISCONDUCT

SEXUAL ASSAULT INFORMATION

1. Introduction

   Gustavus Adolphus College considers any form of sexual assault to be a very serious offense, which will not be tolerated in its community. The College will assist any student, faculty member, or staff member who is a victim of sexual assault and will discipline any person who violates its policy against sexual assault.

   Sexual assault is a form of sexual misconduct and includes the following:

   • Non-Consensual Sexual Contact (or attempts to commit same)
   • Non-Consensual Sexual Intercourse (or attempts to commit same)
   • Sexual Exploitation
   • Intimate Partner Violence (IPV)
   • Stalking 

     Please see the Student Sexual Misconduct Policy and the Policy Against Harassment for more details. All members of the Gustavus community should read and be familiar with both. If you are not sure whether you have been sexually harassed or sexually assaulted, or both, speak with a Sexual Assault Response Team member (SART/CADA). Gustavus Adolphus College does not discriminate on the basis of sex in its education programs or activities and is required by Title IX not to discriminate. Questions regarding Title IX may be referred to Julie Kline, Director of Human Resources and Title IX Coordinator or to the Office of Civil Rights.

2. Confidentiality

   Note that only conversations with SART/CADA members, counseling staff, chaplains, and professional health care staff may be kept strictly confidential, as described below.

   The College will respect the confidentiality of the sexual assault victim and the alleged offender(s) as much as possible, consistent with the College’s legal obligations. As noted below, Students who wish to report or discuss sexual misconduct incidents should be aware that employees on campus have different reporting responsibilities and different abilities to maintain confidentiality or privacy, depending on their roles at the College. Confidentiality and privacy offer two different levels of protection for information a student shares. Staff who are considered confidential generally would only share information if there was imminent risk to self or others. Staff who are private can share information with others on a “need to know basis,” which is a lower threshold than confidential sources. Both confidential and private staff provide non-personally identifying information for college statistical purposes. Please refer to section III. of the Student Sexual Misconduct Policy titled Confidentiality, Privacy and Reporting Policy for further explanation regarding reporting.

3. What to Do if You or Someone You Know Has Been Sexually Assaulted

   When someone experiences a sexual assault, there are a variety of reactions that are all normal—feeling numb, dirty, or dysphoric—to name a few. It is important to keep in mind the following steps to get yourself safe and to receive the help you or your friend need:

   1. Go to a Safe Place: Call a friend, family member, or someone you trust to stay with; you are encouraged to call the police (911 or 507-931-1550), SART/CADA (507-933- 6868), or Campus Safety (507-933-8888).
   2. Seek Assistance: Gustavus encourages students who have experienced a sexual assault to contact an advocate from the Gustavus Sexual Assault Response Team (SART/CADA). SART/CADA consists of advocates who are available to respond to students who have experienced sexual assault or other forms of interpersonal violence. They are available to provide confidential support, information and assist with resource referrals. An advocate can be reached 24 hours a day by calling 507- 933-6868. Listen to the prompts on the phone while you are transferred to an on-call SART/CADA member. Gustavus Advocates (SART) are available on campus Monday-Friday during business hours and can be reached by office phone or email. On evenings and weekends an Advocate from CADA (Committee Against Domestic Abuse) will be available to assist you. A survivor may also choose to directly contact CADA, an off-campus victim service agency, for support. CADA staff can be reached 24 hours a day at 800- 477-0466 or 507-625-3966.
   3. Preserve the Evidence: In the event of an assault, an immediate, crucial consideration is that of preserving evidence. Should a survivor be even remotely considering the possibility of eventually pursuing criminal sexual assault charges, evidence found on or in the body must be collected by trained medical personnel (see section on Seeking Assistance for more details). While this can feel like adding trauma to trauma, at the very least the student should consider not immediately taking a shower or washing or destroying the clothes associated with the assault.
   4. Further Options for Victims: 
      1. Seeking Medical Care: Survivors of sexual assault have the right, and are strongly encouraged, to receive medical care as soon as possible. Even if the survivor does not want to report to the police, or if it has been a while since the assault, she or he may still need and benefit from medical attention, since there are potential medical concerns that may result from an assault. Medical concerns include sexually transmitted infection (STI), pregnancy, physical injury, and psychological trauma.

         Decisions about whether or not to report the assault to the police DO NOT need to be made prior to receiving medical care.

         If a sexual assault survivor is not sure how to proceed or what the next step to take should be, please contact SART/CADA. All conversations with SART/CADA staff are confidential and survivors can discuss options in order to decide what will best meet their needs.

      2. Filing a report with the Saint Peter Police Department: At the discretion of the survivor, a SART/CADA member may assist in filing a report directly with the Saint Peter Police Department. The survivor may request that the Saint Peter Police investigate the crime and gather evidence at the time of the incident. The survivor should realize that delay in reporting a crime usually results in the loss or destruction of important evidence. Moreover, it is important to have a timely incident report on file if the survivor later decides that she/he would like to take further action. To contact Saint Peter Police dial 911 or call 507-931-1550.
      3. Filing a Complaint through Gustavus’s Student Conduct System: In the case of student-on-student assault, the survivor should consider filing a formal complaint against the other student. The survivor should consider filing the formal complaint as soon as possible after the events giving rise to the complaint. It is important to do so since evidence becomes more difficult to gather and recollections fade the further from the event that a report is made. A formal complaint should be filed according to the procedures outlined in the Student Sexual Misconduct Policy.
   5. Accommodations: A SART/CADA member will explain other support options available and assist in accessing them, including but not limited to:
      1. No contact order - A student may request a no-contact order that stipulates that the perpetrator have no contact with the survivor. If the accused is also a student, in most cases, the College will impose the no-contact order between both students. In cases where the accused is not a student/employee, the survivor can request a No Trespass order from the Dean of Students. A survivor may also elect to pursue an Order for Protection with local law enforcement.
      2. Housing accommodations - Students living on campus can request a change of housing; students living off campus can request a move onto campus.
      3. Counseling services - Counseling resources are available on and off campus. Because of the traumatic nature of sexual assault, survivors are strongly encouraged to seek professional help. On campus, free and confidential counseling services are available at the Counseling Center in Johnson Student Union. There are also support resources outside the College community. The College Counseling Center maintains a list of local therapists, including licensed psychologists, social workers, and psychiatrists in private practice who work with individuals who have experienced trauma.
      4. Academic assistance - Assistance is available to the survivor regarding academic problems that may arise in relation with the assault.

4. Sexual Assault Victim’s Rights

   A victim of sexual assault will be treated with dignity. They are not at fault for the incident and it will not be suggested that they should have acted in a different manner to avoid being victimized.

   A victim will decide when to repeat a description of the incident of sexual assault. The College will provide the victim with access to their description of the incident as it was reported to the institution, including if that student transfers to another postsecondary institution.

   The College will protect the privacy of a victim of sexual assault by only disclosing data collected relevant to the complaint to the victim, to persons whose work assignments reasonably require access and, at the victim’s request, to police conducting a criminal investigation.

   The College will, at the direction of law enforcement authorities, assist in obtaining, securing, and maintaining evidence in connection with a sexual assault incident. The College will help a victim in preserving materials relevant to a campus disciplinary proceeding.

   At the request of the victim, the College will provide students who reported sexual assaults and subsequently choose to transfer to another postsecondary institution with information about resources for victims of sexual assault at the institution to which the victim is transferring.

   A survivor has the right to file criminal charges with local law enforcement authorities, and, upon request, are entitled to assistance from the College in notifying local law enforcement authorities.

   A survivor also has the right to obtain assistance from the Crime Victims Reparations Board and the Office of Crime Victims Ombudsman:

   1821 University Avenue North
   N465 Griggs-Midway Building
   St. Paul, MN 55104
   Phone: 800-247-0390

5. If Someone You Know Is Assaulted

If a friend who has been sexually assaulted confides in you, the most important thing you can do is listen. Also, keep the following in mind:

1. Believe him or her. More than anything else, they need you to legitimize the pain of their experience. Now is not the time to question individual facts regarding the story. Take his or her word for it. Don’t blame him or her for decisions made, and don’t let them blame themselves.
2. Respond to any physical and personal needs. If the assault has just occurred, the person might have medical or personal needs that should be met. Ask your friend if they would like to go to the hospital. Encourage them to go, but let it be their decision. The hospital is also a place where physical evidence can be collected against the rapist. It is important that your friend does not “clean up” beforehand, shower or change clothes.
3. Listen to and comfort your friend. Don’t take control of the situation. Again, the best thing that you can do for your friend is to listen. Assume that what has happened is confidential; don’t tell others. Offer your friend choices, and be patient with their response.
4. Let your friend know how much support you can give. If you are not comfortable being a support person, say that to your friend in a thoughtful way and help her/him find other support. Ask them if they want to talk to someone, over the phone, or in person. Recommend that the talk to a counselor and that you will go with them. If they refuse, that is their choice.
5. Get help for yourself. You may need to talk to someone about your feelings and to sort out your own reactions. You too can call any of the resources listed.
6. Know your resources and use them. You do not have to handle the situation alone. SART/CADA can be contacted 24 hours a day to answer questions and to offer you support. You do not have to give the survivor’s name and the information you provide SART/CADA is confidential.
7. Treat the victim with dignity.

STUDENT SEXUAL MISCONDUCT POLICY

1. Introduction

   Members of the College community, guests and visitors have the right to be free from sexual violence, which includes sexual misconduct. All members of the campus community are expected to conduct themselves in a manner that does not infringe upon the rights of others. The College has a zero tolerance policy for sexual misconduct. When an allegation of sexual misconduct is brought to an appropriate administrator’s attention, and an accused student is found to have violated this policy, serious sanctions will be used to reasonably ensure that such actions are never repeated. This policy has been developed to reaffirm these principles and to provide recourse for those individuals whose rights have been violated.

   Not all forms of Sexual Misconduct will be deemed to be equally serious offenses, and the College reserves the right to impose different sanctions, ranging from verbal warning to expulsion, depending on the severity of the offense. The College will consider the concerns and rights of both the person bringing forth the complaint and the student accused of Sexual Misconduct. Gustavus Adolphus College does not discriminate on the basis of sex in its education programs or activities and is required by Title IX not to discriminate. Questions regarding Title IX may be referred to Julie Kline, Director of Human Resources and Title IX Coordinator, or to the Office of Civil Rights.

2. Scope of the Policy

   This policy applies to all students including both students who experience or are accused of sexual misconduct. Students who wish to bring a sexual harassment grievance against a faculty or staff member or student will use the College Policy Against Harassment. Faculty and staff who experience sexual misconduct by a student and who wish to pursue a claim against the student, will use the process outlined in this policy.

   As necessary, the College reserves the right to initiate a complaint, to serve as Complainant, and to initiate conduct proceedings without a formal complaint by the victim of misconduct.

3. Definitions

   Sexual Harassment is unwelcome conduct of a sexual nature that is sufficiently severe, persistent or pervasive that it has the effect of unreasonably interfering with, denying or limiting someone’s ability to participate in or benefit from the College’s educational program and/or activities, and is based on power differentials (quid pro quo), the creation of a hostile environment, or retaliation.

   Sexual Harassment may include, but is not limited to:

   • an attempt to coerce an unwilling person into a sexual relationship;
   • repeatedly subjecting a person to egregious, unwelcome sexual attention;
   • punishing a refusal to comply with a sexual-based request;
   • conditioning a benefit upon submitting to sexual advances;
   • gender-based bullying.

   Sexual Misconduct offenses include, but are not limited to:

   • Non-Consensual Sexual Contact (or attempts to commit same)
   • Non-Consensual Sexual Intercourse (or attempts to commit same)
   • Sexual Exploitation
   • Intimate Partner Violence (IPV)
   • Stalking

Non-Consensual Sexual Contact is any intentional sexual touching, however slight, with any object or body part, by an individual upon another individual that is without consent and/or by force.

• Sexual Contact includes, but is not limited to intentional sexual contact with the breasts, buttock, groin, genitals, mouth, or other orifice, or touching another with any of these body parts, or making another touch another or themselves with or on any of these body parts; any intentional bodily contact in a sexual manner, though not involving contact with/of/by breasts, buttocks, groin, genitals, mouth, or other orifice.

Non-Consensual Sexual Intercourse is any sexual intercourse (vaginal, anal, or oral), however slight, with any object or body part, by an individual upon another individual that is without consent and/or by force.

Intercourse includes, but is not limited to vaginal penetration by a penis, object, tongue or finger, anal penetration by a penis, object, tongue, or finger, and oral copulation (mouth to genital contact or genital to mouth contact), no matter how slight the penetration or contact.

Sexual Exploitation occurs when an individual takes non-consensual or abusive sexual advantage of another for their own advantage or benefit, or to benefit or advantage anyone other than the one being exploited, and that behavior does not otherwise constitute one of other sexual misconduct offenses.

Sexual Exploitation may include, but is not limited to:

• intentional and repeated invasion of sexual privacy (e.g., walking into the other person’s room or private space);
• prostituting another person,
• non-consensual video or audio-recording or electronically broadcasting (e.g., with a web cam) of sexual activity,
• intentionally allowing others to view/hear a sexual encounter without consent (such as letting individuals hide in the closet to watch consensual sex),
• engaging in voyeurism,
• knowingly transmitting an STI or HIV to another student without their knowledge,
• exposing one’s genitals or breasts in non-consensual circumstances; inducing another to expose their genitals or breasts,

Intimate Partner Violence (IPV)

Sometimes referred to as dating or relationship violence, IPV can vary in frequency and intensity and is defined as physical, sexual, or psychological harm by a current or former partner or spouse. The main types of abuse include:

• Physical violence, which involves the intentional use of physical force with the potential for causing injury, harm, and even death. This can include scratching, pushing, shoving, throwing, grabbing, biting, choking, slapping, or use of restraints or one’s body size or strength against you.
• Sexual violence, which includes attempted or completed sexual contact or intercourse through the use of physical force to compel a person to participate or as a result of incapacitation (see definitions above) or any other form of abusive sexual contact.
• Threats of physical or sexual violence, which include the use of words, gestures, or weapons to communicate intent to cause death, disability, injury, or physical harm.
• Psychological or emotional violence, which includes causing trauma to the victim by acts, threats of acts, or coercive tactics. It can also include humiliating the victim, controlling what the victim can do and cannot do, withholding information from the victim, deliberately doing something to make the victim feel diminished or embarrassed, isolating the victim from friends and family, and denying the victim access to money or other basic resources. Stalking is also a form of emotional abuse.

  Stalking

  Stalking is one person’s harassing, obsessive, or threatening behavior toward another person. As judged by a reasonable person, any repetitive, unwanted contact (including electronic communication) between a stalker and a victim or any behavior that threatens or places fear in that person constitutes stalking. See complete stalking policy for more information.

  Additional Applicable Definitions/Clarifications:

  Consent is clear, knowing and voluntary. Consent is active, not passive. Silence, in and of itself, cannot be interpreted as consent. Consent can be given by words or actions, as long as those words or actions create clear mutually understandable permission regarding willingness to engage in (and the conditions of) sexual activity.

• Consent to any one form of sexual activity cannot automatically imply consent to any other forms of sexual activity.
• Previous relationships or prior consent cannot imply consent to future sexual acts.
• In order to give consent, one must be of legal age (18).
• Physical resistance (e.g., pushing someone away) is a clear demonstration of non- consent. The lack of physical resistance does not imply the individual consented to the sexual activity or event.
• In some instances, because of a person’s power/authority, or the perception thereof, one individual may not be able to give consent to a given sexual encounter. For example, one individual who supervises another may not be able to obtain consent in an intimate encounter because the other person fears they might lose their job or status if they object to some or all aspects of the encounter. Power and authority may arise from a variety of areas including one’s size, strength or reputation within the College. Incapacitation is a state where someone cannot make rational, reasonable decisions because they lack the capacity to give knowing consent (i.e., to understand the “who, what, when, where, why or how” of their sexual interaction).
• Sexual activity with someone who one should know to be—or based on the circumstances should reasonably have known to be—mentally or physically incapacitated (e.g., by alcohol or other drug use, unconsciousness or blackout), constitutes a violation of this policy.
• This policy also covers a person whose incapacity results from mental disability, sleep, involuntary physical restraint, or from the taking of rape drugs. Possession, use and/or distribution of any of these substances, including, but not limited to Rohypnol, Ketomine, GHB, or Burundanga, is prohibited, and administering one of these drugs to another student is a violation of this policy.

Force is the use of physical violence and/or imposing on someone physically to gain sexual access. Force also includes threats, intimidation (implied threats) and coercion that overcome resistance or produce consent.

Coercion is unreasonable pressure for sexual activity. Coercive behavior differs from seductive behavior based on the type of pressure someone uses to get consent from another. When someone makes clear to you that they do not want sex or that they do not want to go past a certain point of a sexual interaction, continued pressure beyond that point can be coercive.

Use of alcohol or other drugs will never function as a defense to a violation of this policy.

The sexual orientation and/or gender identity of individuals engaging in sexual activity is not relevant to allegations under this policy.

4. Reporting Options and Confidentiality of Information

   Gustavus takes all reports seriously and will work to investigate and resolve them in a prompt, thorough, and impartial manner. The College recognizes that if it knows or reasonably should know about sexual misconduct that creates a hostile environment, its legal and moral obligation is to eliminate it, prevent its recurrence, and address its effects on both direct and indirect victims.

   The College encourages the prompt reporting of any allegation of sexual misconduct. Prompt notice and the preservation of evidence make it easier to investigate and respond appropriately to the situation. As time passes, evidence and witnesses may become unavailable and Respondents may leave Gustavus, making it impractical for the College to conduct an effective and equitable response and resolution process. While the passage of time can make these processes more challenging, Gustavus encourages reporting at any time and does not impose a statute of limitations on notice. Gustavus can investigate and adjudicate allegations against any individual who is a student at the time of the report.

   Gustavus will accept anonymous reports of conduct alleged to violate this Policy. The individual making the report is encouraged to provide as much detailed information as possible to allow the College to investigate and respond as appropriate. The reporter should recognize that the College may be limited in its ability to investigate an anonymous report.

   Students who wish to report or discuss sexual misconduct incidents should be aware that employees on campus have different reporting responsibilities and different abilities to maintain confidentiality or privacy depending on their roles at the College.

   There are three options to seek support and/or to make a report. Depending on the desired outcome, a student may choose one of the following options:

   • Seek support from those who can maintain complete confidentiality
   • Seek support from those who can maintain privacy, but not complete confidentiality
   • Make a formal report to the College (the College will act)

   Support for Those Who Want Complete Confidentiality:

   A student who desires that details of an incident be kept confidential should speak with any of the following individuals:

   • Advocates with the Gustavus Sexual Assault Response Team (SART/CADA), 507-933-6868
   • Counselors with the Gustavus Counseling Center, 507-933-7027
   • Health professionals with the Gustavus Health Service, 507-933-7630
   • Campus Chaplains, 507-933-7446
   • Off-campus rape crisis resources who can maintain confidentiality, 800-630-1425

These employees do not have a responsibility to report identifying information, but docontribute to College statistical reporting requirements.

Counselors from the Gustavus Counseling Center are available to students free of charge, and can be seen on an emergency basis during normal business hours (Monday–Friday, 8 a.m.–4:45 p.m.). SART/CADA representatives are available during normal business hours and after hours by calling 507-933-6868.

Support from Those Who Can Maintain Privacy, But Not Complete Confidentiality: A student may choose to share with other members of the Gustavus community not listed above. These individuals are required to report to the Dean of Students that an incident occurred but are not required to tell the student’s personally identifiable information unless there is cause for fear for their safety, or the safety of others. A student, regardless of whether or not he or she has reported the incident to the College, is encouraged to report the incident to the police.

The College will make resources pertaining to Sexual Misconduct widely available to students. These resources will include information on how to contact the Sexual Assault Response Team, on-campus Counseling and Health Services, as well as information on making a formal report to the College and on contacting the police.

Support for Those Who Want to Make a Report to the College (the College will act): A student who wishes that a complaint or concern regarding sexual misconduct be investigated should make a report to the Dean of Students (507-933-7526). If a student wants to make a report after normal business hours they should call Campus Safety 507- 933-8888 and ask to speak to the “Dean-on-Call.”

A student may also report the incident to one of the College Title IX Coordinators. The Title IX Coordinator is Julie Kline, Director of Human Resources. Deputy Coordinators are Stephen Bennett, Associate Dean of Students and Julie Bartley, Associate Provost.

An incident of sexual misconduct may also be reported to other College officials. These officials include the President, Vice Presidents, all faculty, all administrators, all coaches, Campus Safety employees, Human Resources employees, and staff who supervise student employees. The College considers these people to be mandated reporters. Collegiate Fellows, Peer Assistants, and Gustie Greeters also fall into this category.

As mandated reporters, once they have knowledge of an incident of sexual misconduct, they are required to take action by immediately referring the incident to the Dean of Students. These mandated reporters have to share the student’s personally identifiable information with the College-appointed investigators but the reported information will only be provided to people who need to know in order to investigate and adjudicate the incident, including investigators, witnesses, and the accused individual.

When certain crimes, as defined by the Clery Act, are reported on campus, Campus Safety will issue a timely warning (Crime Alert) to the campus. The criteria for the issuance of timely warnings would include crimes that are considered to represent a serious and/or continuing threat to students and employees. In addition, a daily crime log listing all crimes reported to Campus Safety is maintained in the Campus Safety Office and on their website.

Other Reporting Options—Law Enforcement and Office for Civil Rights:

Sexual misconduct incidents may always be reported to the Saint Peter Police Department by the victim. The College reserves the right in certain circumstances to report the incident to the Saint Peter Police Department.

Individuals with complaints of sexual harassment or sexual misconduct also have the right to file a formal complaint with the United States Department of Education, Office for Civil Rights (OCR). Discrimination based on sex is prohibited by Title IX of the Education Amendment of 1972 and is enforced by OCR. A complaint of discrimination can be filed by anyone who believes that an education institution that receives Federal financial assistance has discriminated against someone on the basis of sex, as well as other categories such as race, color, national origin, disability, or age. The person or organization filing the complaint need not be a victim of the alleged discrimination, but may complain on behalf of another person or group. Generally, a complaint must be filed with OCR within 180 calendar days of the last act that the Complainant believes was discriminatory. More information can be obtained regarding filing a complaint with OCR.

Amnesty Related to Other Policy Violations

The College community encourages the reporting of conduct code violations and crimes by victims and witnesses and depends on the honesty of all involved in the case for adequate investigation. Sometimes, parties are hesitant to report to College officials or participate in grievance processes because they fear that they themselves may be accused of policy violations, such as underage drinking at the time of the incident. It is in the best interests of this community that as many victims as possible choose to report to College officials, and that all parties in the process share what they know. To encourage transparency, the College offers parties immunity from policy violations related to the reported incident. While serious violations cannot be overlooked, the College reserves the right to waive lesser charges (such as violations of the alcohol policy) in cases that involve sexual misconduct.

• Procedure for Sexual Misconduct Complaints Against Students

  Students and employees who wish to bring a sexual misconduct grievance against a student or students should follow the procedure outlined below to report concerns and initiate a formal grievance. This policy outlines procedures for sexual misconduct grievances; all other grievances brought by students or by employees against students will be addressed through student conduct procedures articulated in the Gustavus Guide.

  Notice of Complaint

  Notice of a formal complaint can be made orally, in writing, or in person to the Dean of Students.

  The filing of a complaint of sexual misconduct under this Policy is independent of any criminal investigation or proceeding, and the College may not wait for the conclusion of any criminal proceedings to commence its own investigation and take interim measures to protect the Complainant and the College community.

  Intake Meeting with Individual Bringing Forth Complaint (Complainant)

  Upon receipt of the complaint orally or in writing, the Dean of Students or their designee, (heretofore referred to as the Dean of Students) will meet with the Complainant to discuss the Sexual Misconduct Policy, procedures, and Complainant’s rights and available resources. Charges will be established.

  Accommodations and Interim Measures

  The College will take whatever measures it deems appropriate and necessary in response to an allegation of Sexual Misconduct in order to protect students’ rights and personal safety. Resources and accommodations offered for a Complainant include, but are not limited to, a Sexual Assault Response Team advocate, counseling services, disability related accommodations, academic assistance, changes in academic, co-curricular, living, dining, transportation, or employment situation, health services, referral to legal assistance, student financial aid services, or assistance in reporting any criminal activity to local law enforcement. The College will make these accommodations if they are requested and reasonably available, regardless of whether the victim reports a crime to law enforcement. Interim measures for a Respondent may include, but are not limited to alterations of privileges, modification of academic or living arrangements, and/or interim suspension from campus pending a hearing. Measures will be enacted in a way that minimizes the burden on the victim to the extent possible while balancing the rights of the accused.

  Options for Resolution

  Options range from not pursuing resolution of any kind to pursuing Formal Resolution. If the individual bringing forth the complaint elects to pursue a Formal Resolution, a formal notice will be sent to the accused student outlining the specific charges. If the individual requests that his or her name not be disclosed to the alleged perpetrator or that no investigation or disciplinary action be pursued to address the alleged sexual misconduct, the Dean of Students in consultation with the Title IX Coordinator and Deputy Coordinators will balance this request with the College’s commitment to providing a safe and non- discriminatory environment to all members of the College community. Though the College may elect to pursue a complaint when an individual does not wish to proceed, deference is generally given to the individual’s decision. In making this determination, this group considers factors including but not limited to: prior acts and/or threat of future acts by the accused, identification of a larger pattern of behavior, multiple perpetrators involved, use of a weapon during the incident, and the victim’s age at the time of the incident.

  Choosing not to pursue Formal Resolution at one point in time does not preclude the individual from choosing to pursue a Formal Resolution at a later date.

  Mediation will not be used to resolve sexual misconduct complaints.

  Formal Resolution

  Intake Meeting with Accused Individual (Respondent)

  Following the intake meeting with the Complainant, the Dean of Students will meet with the Respondent to review the charges against them and discuss the Sexual Misconduct Policy, procedures, and Respondent’s rights and available resources. Resources and accommodations offered for a Respondent include, but are not limited to, an advisor for the conduct process, counseling services, disability related accommodations, academic assistance, changes in academic, co-curricular, living, dining, transportation, or employment situation, health services, referral to legal assistance, or student financial aid services.

  Conduct Advisor and Support Person

  The individual bringing forth the complaint and the accused student have the option to have both one advisor and no more than two supportive resources present during any meeting connected with the case. These personnel can be recommended and provided by the College or a student can seek out his or her own from on or off campus. Students should notify the Dean of Students Office of intent to utilize an advisor or support person. The role of the advisor shall be limited to advising the Respondent or Complainant. The advisor may not appear in lieu of the Respondent or Complainant or speak on his/her behalf, nor may the advisor address the hearing board/officer. The College will make reasonable attempts to include the advisor and support person(s) when scheduling meetings related to the case, and include options for attendance via conference call by telephone or computer. In order to keep the process timely, the College reserves the right to move forward in the process in the absence of a preferred advisor and/or support person if they are unavailable for an extended period of time. In this case, a proxy (chosen by the student) may be used.

  Legal Counsel

  Legal Counsel may serve as an advisor to either party. See above for a description of the role of and considerations for advisors in the process. Such counsel may not examine witnesses or otherwise directly participate on behalf of either party.

  Past Sexual History

  The past sexual history or sexual character of a person involved in the case will not be admissible in the investigation or hearing unless such information is determined to be highly relevant by the Dean of Students or the Investigators. All such information sought to be admitted will be presumed irrelevant, and any request to overcome this presumption by the parties must be included in the complaint/response or a subsequent written request, and must be reviewed in advance of the completion of the investigation hearing by the Dean of Students. While previous conduct violations by the accused student are not generally admissible as information about the present alleged violation, the Dean of Students may supply previous complaint information to the investigators or the conduct board, only if:

  1. The accused was previously found to be responsible, and
  2. The previous incident was substantially similar to the present allegation, and
  3. Information indicates a pattern of behavior and substantial conformity with that pattern by the accused student.

  Investigation

  When the individual bringing forth the complaint indicates a desire to pursue Formal Resolution, the Dean of Students will prepare and forward the complaint to a trained Investigator. The Investigator is a neutral fact-finder who will typically conduct interviews with the individual bringing forth the complaint, the accused student and any relevant third party witnesses (including expert witnesses, when needed and relevant) and gather evidence as he/she deems necessary to the case. Decisions about interviewees and collection and evaluation of information are at the discretion of the Investigator. The Investigator will complete an Investigative Report, which summarizes the interviews and any relevant evidence, and present this report to the Dean of Students at the conclusion of the investigation.

  Upon receipt of the Investigative Report, the Dean of Students will contact the Complainant and Respondent to meet independently to present that report. The parties will have access to but not possession of the information. Each party will have five (5) business days from that communication to review and respond to the report, in writing, for consideration by the decision-making body.

  Adjudication

  The contents of the Investigative Report along with the written responses (if submitted) from both parties will be forwarded to a Sexual Misconduct Board to determine if it is more likely than not that the Student Sexual Misconduct Policy has been violated as alleged in the Complaint. Actual names will be redacted or replaced with pseudonyms in all written documents to protect the identities of parties and witnesses in the matter. Sexual Misconduct cases are considered by the Sexual Misconduct Board on the basis of this written information and are closed proceedings.

  Upon review of the Investigation Report, the Board may, in their discretion, request additional investigation by the investigator. The standard of the evidence used in decision- making is a preponderance standard (“more likely than not”). If found responsible, appropriate sanction(s) will be assigned. Within two business days following a decision of the Board, the Dean of Students will draft a Notice of Determination and deliver the contents to both parties simultaneously.

  Composition of the Sexual Misconduct Board

  The Sexual Misconduct Board is composed of a standing group of students, faculty and staff appointed by the Dean of Students. The Dean of Students will ensure that all Board members receive sufficient training to carry out their duties on the Board. When convened for a decision, this Board will consist of at least one student, one staff, and one faculty member, unless otherwise determined by the Dean of Students.

  Sanction Statement

  Any sanctions that are imposed will be:

• reflective of the seriousness of gender-based misconduct;
• adequate to protect the safety of the campus community and equitable access to education;
• fair and appropriate given the facts of the particular case; and consistent with the College’s handling of similar cases.

Sanctions will be determined by the college authority in accordance with the following factors:

• the nature of the misconduct (sexual exploitation, contact, intercourse, stalking, intimate partner violence or harassment);
• the severity of the incident;
• the expressed wishes of the Complainant; other previous violations of college policies;
• the potential ongoing risk to the Complainant or campus community;
• the impact of the violation on the campus community, its members, or its property; any aggravating factors (overt bias, coercion, incapacitation, etc.);
• any mitigating factors (disability or mental health diagnoses, actions taken to prevent reoccurrence, restorative actions, etc.); and sanctions imposed in similar cases by the college.

Any student found responsible for violating the policy on sexual exploitation will likely receive a sanction ranging from admonition to expulsion.

Any student found responsible for violating the policy on non-consensual or forced sexual contact, will likely receive a sanction ranging from disciplinary probation to expulsion.

Any student found responsible for violating the policy on non-consensual or forced sexual intercourse will likely face a sanction of suspension or expulsion.

Any student found responsible for violating the policy on stalking or intimate partner violence will likely receive a sanction ranging from admonition to expulsion.

Any student found responsible for violating the policy on sexual harassment will likely receive a sanction ranging from disciplinary censure to expulsion.

The following is a visual display of the sanctions listed above.

A complete list of potential sanctions may be found in the Student Conduct Code section of this Guide.

Sanctions are imposed immediately unless the Dean of Students stays their implementation pending the outcome of an appeal.

Appeals

Complainants, Respondents, or the victim, in the case where the victim was not the Complainant, may file an appeal of the decisions made by the Sexual Misconduct Board according to the procedures listed in the “Appeals” section of the Student Conduct Code. The appeals committee or officer will render a written decision on the appeal request to all parties within a reasonable time frame after receipt of the appeal.

Notification of Outcome

Consistent with federal law, the College will disclose the “final results” of a sexual misconduct adjudication to the victim in writing. The College also reserves the right to disclose the “final results” of a disciplinary proceeding in which the institution determines that a student perpetrator has committed a crime of violence or nonforcible sex offense.

Timeframes for Process

The length of the investigation depends on the circumstances of each case, but the College will make every effort to complete an investigation in 45 calendar days. In typical cases, the timeframe for the complaint resolution process (starting with the filing of a formal complaint and ending with the notice of the Sexual Misconduct Board’s determination of whether a policy violation occurred), not including any appeals, will not exceed sixty (60) calendar days. In some circumstances—including, but not limited to, cases involving a parallel criminal process; cases involving multiple alleged policy violations, Complainants, and/or Respondents; and when the complaint resolution process has to accommodate periods of time when the college is not in session—the timeframe for the complaint resolution process will exceed sixty (60) calendar days. In these circumstances, the College will send written notification to both parties of the delay.

Retaliation

It is a violation of College policy to retaliate against any person cooperating in the investigation of an allegation of Sexual Misconduct, including the Complainant (or victim when victim is not the Complainant), Respondent, and witnesses. For these purposes, “retaliation” includes intimidation, threats, harassment, and other adverse action threatened or taken against any such Complainant or third party. Retaliation should be reported promptly to the Dean of Students and may result in disciplinary action independent of the sanction or interim measures imposed in response to the underlying allegations of Sexual Harassment or Sexual Misconduct.

Other Related Misconduct

In accordance with this policy, the Sexual Misconduct Board is empowered to hear allegations of, and to impose sanctions for, Sexual Misconduct and any violation of the College’s Statement of Student Responsibilities directly related to the alleged Sexual Misconduct or any alleged violations of this Policy. Charges from the same incident(s) of sexual harassment, if they accompany charges of sexual misconduct, may be adjudicated by the same Sexual Misconduct investigation and/or hearing process.

• Title IX Coordinator

  For inquiries about this policy or other Title IX questions, contact Julie Kline, Director of Human Resources and Title IX Coordinator, at jkline@gustavus.edu or 507-933-7304.

  The Student Sexual Misconduct Policy was adopted by the Board of Trustees May 20, 2012; Revised April 22, 2016.

STUDENT RIGHTS, RESPONSIBILITIES, AND CONDUCT PROCEDURES

Preamble

These documents shall be known collectively as Student Rights, Responsibilities, and Conduct Procedures.

Definitions:

When used in Student Rights, Responsibilities, and Conduct Procedures:

1. “Institution” and “College” mean Gustavus Adolphus College and, collectively, those responsible for its control and operation.
2. “Student” includes all persons taking courses at the Institution, both full-time and part-time.
3. “Instructor” means any person hired by the Institution to conduct classroom activities. In certain situations a person may be both a Student in some respects and an Instructor in others. A person’s status shall be determined by reference to the surrounding facts.
4. “Legal compulsion” means a judicial or legislative order that requires some action by the person to whom it is directed.
5. “Organization” means a number of Students who have complied with the formal requirements of Institutional recognition as provided in Section VII, A and B.
6. “Group” means a number of Students who have not complied with the formal requirements for becoming an Organization.
7. “Student Media” means any Organization whose primary purpose is to publish or broadcast any publication or program on campus.
8. “Shall” is used in the imperative sense.
9. “May” is used in the permissive sense.
10. “Appropriate Student Conduct Authority” shall be defined as any or all of the following: the Dean of Students, the Provost, the Associate Provosts, the Associate and Assistant Deans of Students, designated administrators, the College Student Conduct Board, the College Appeals Board, and the President of the College.
11. “Hearing” means an opportunity, before an Appropriate Student Conduct Authority, for the presentation by both the Complainant and the Respondent of information relevant to the charges being adjudicated; for questions by the Complainant, the Respondent, or the Appropriate Student Conduct Authority; for the presentation of witnesses; and for the further presentation and review of other relevant information.
12. “Appeal” means a written request made by either the Complainant or the Respondent for the review of a conduct decision.
13. “Business Day” means a day when the administrative offices of the College are open for business.
14. “Advisor” is defined as an individual who has agreed to assist the Respondent or a Complainant during a conduct hearing. The advisor can be recommended and provided by the College or a student can seek out his or her own advisor from on or off campus. The role of the advisor shall be limited to advising the Respondent or Complainant. The advisor may not appear in lieu of the Respondent or Complainant or speak on their behalf, nor may the advisor address the hearing board/officer.
15. Dean of Students refers to the College’s senior student affairs officer or their designee.
16. All other terms shall be interpreted by the Appropriate Student Conduct Authority.

STATEMENT OF STUDENT RIGHTS

1. Student Rights:

   The following rights shall not deny nor disparage other rights retained by Students or their capacity as members of the Student body or as citizens of the community at large:

   1. Free inquiry, lawful expression, and lawful assembly are recognized for all Students.
   2. Students are free to pursue their educational goals; opportunities for learning in the classroom and on campus shall be provided by the Institution.
   3. The rights of Students to be secure in their persons, living quarters, papers, and effects against unreasonable searches and seizures is recognized.
   4. A Student accused of violating institutional regulations is entitled, upon request, to a Hearing before an Appropriate Student Conduct Authority. (See Student Conduct Procedures.)

2. Access to Higher Education:

   Within the limits of its facilities, the Institution shall be open to all applicants who are qualified according to its admission requirements.

   1. The Institution shall make clear to all applicants the characteristics and expectations of Students that it considers relevant to its program.
   2. Under no circumstances may an applicant be denied admission or financial aid because of race, color, creed, religion, age, sex, sexual orientation, national origin, marital status, disability, veteran status, status with regard to public assistance or other categories protected by federal, state or local antidiscrimination laws.
   3. Financial aid administered by the College shall be disbursed on the basis of financial need and academic promise and/or academic ability.
   4. Gustavus Adolphus College does not discriminate on the basis of sex in its education programs or activities and is required by Title IX not to discriminate. Questions regarding Title IX may be referred to Julie Kline, Director of Human Resources, 507- 933-6075, jkline@gustavus.edu, or to the Office of Civil Rights.

3. Classroom Expression:

   1. Discussion and expression of all views relevant to the subject matter is permitted in the classroom subject to the responsibility of the Instructor to maintain order and to cover course materials that have been professionally determined.
      1. Students have the right to be accurately informed at the initiation of classroom instruction as to the materials needed, requirements of the course and the direction thereof, and the explanation of these factors.
      2. Students are free to take reasoned exception to the data or views offered in any course of study and to reserve judgment about debatable issues, but Students are responsible for understanding and learning the content of any course of study for which they are enrolled.
      3. Requirements of participation in classroom discussion and submission of written exercises are not inconsistent with this section.
   2. Academic evaluation of Student performance shall be neither prejudicial nor capricious. Students who believe that they have been subjected to arbitrary or discriminatory academic evaluation or who have been dropped from a course by an Instructor are guaranteed the rights of appeal. Students who feel they have been subjected to an unfair grading process should first appeal to the instructor. This action should resolve the issue in most cases. However, the student may appeal to the department chair (or a senior faculty member if the chair is the person giving the grade). If that does not resolve the matter, any of the persons involved may appeal to the office of the Provost.
   3. Information about Student views, beliefs, and political associations acquired by professors in the course of their work as Instructors, Advisors, and counselors is confidential and is not to be disclosed to others unless under legal compulsion or by request of the Student. Questions relating to intellectual or skills capacity are not subject to this section.

4. Campus Expression:

   1. Discussion and expression of all views is guaranteed within the Institution subject only to requirements for the maintenance of order. Support of any cause by orderly means that do not disrupt the operation of the Institution or violate civil law is permitted.
   2. Students, Groups, and Organizations may invite and hear any persons of their own choosing subject only to the requirements for use of institutional facilities and funds as provided in Section VII, D & E.

5. Protest:

   1. The right of peaceful protest is recognized within the Institutional community, but the Institution has the responsibility to assure the safety of individuals, the protection of property, and the continuity of the educational process.
   2. Orderly picketing and other forms of peaceful protest are not to be prohibited on the Institutional premises.
   3. Orderly picketing and orderly demonstration are not to be prohibited in public areas within Institutional buildings, but they are subject to the requirements for safety and noninterference as specified in Section V, A-F.
   4. Interference with ingress or egress at Institutional facilities, interruption of classes or Institutional operations, or damage to property exceeds permissible limits of behavior.
   5. Disciplinary sanction in cases of disorderly picketing and protest that are not peaceful can be imposed through local enforcement bodies and/or the institution’s disciplinary process.
   6. Students have the right to be interviewed on campus by any organization that is authorized to recruit at the Institution. A statement concerning recruiting policies and practices is available from the Career Development office. Any Student, Group, or Organization may protest against any such organization provided that protest does not interfere with any other Student’s right to have such an interview.

6. Student Media:

   1. Gustavus Adolphus College defines Student Media Organizations as students who have complied with the formal requirements of institutional recognition and whose primary purpose is to publish or broadcast any publication or program on campus. Current Student Media Organizations include: Firethorne (literary journal), the Gustavian (yearbook), KGSM (radio station), GAC-TV (television), The Fourth Crown (online commentary), and the Gustavian Weekly (newspaper).
   2. The College supports the stated purposes of recognized Student Media Organizations:
      
      1. To provide a means for the distribution of news and opinion concerning campus events and other matters of public interest to students primarily, and to other members of the Gustavus community;
      2. To provide a means for the responsible expression of student journalistic, literary, and broadcasting interest and talent.
   3. Because the College holds the copyright to the names and products of student media publications and broadcasts, it reserves the right to restrict advertising content. Nevertheless, the College affirms that recognized Student Media Organizations will be free of editorial control by the College and insists that student editors and managers be allowed to meet their responsibilities to the student body.
      
      1. Student editors and managers shall be free to develop their own policies concerning news and opinion consistent with ethical practices of journalism, in conformity with laws pertaining to libel, slander, obscenity, copyright and privacy, and on the basis of sound and responsible financial practices. Among the aforementioned ethical practices are: the avoidance of undocumented allegations, attacks on personal integrity, harassment and innuendo; attributed editorial material and features; a clear distinction between news and opinions; a sense of responsibility to obvious readership and listenership; sensitivity to accepted community standards of decency and good taste; and an attempt to encourage and balance various points of view.
      2. Recognizing that the above guides them, any Student Media Organization may distribute or broadcast material on campus without prior approval. Such material or broadcast shall be dated and designate the author(s).
      3. Each student publication and any “opinion” program broadcast by electronic media should contain or make a disclaimer stating explicitly that “The opinions here expressed are not necessarily those of the College, its faculty or staff, or student body.”
      4. Students have the right to report and editorialize on events, ideas and issues of the College, community, nation, world, even though they may be unpopular or controversial.
      5. The student editors-in-chief or station managers make all final decisions concerning the substantive content of publications or broadcast programs.
      6. Editors-in-chief and managers of recognized Student Media Organizations shall be protected from arbitrary suspension and removal because of student, faculty, administrative, or public disapproval of editorial policy or commitment.
      7. The standards to be employed in the evaluation of a student medium and its staff shall be developed by the individual media organization with the advice of the organization’s advisor. Recognized Student Media Organizations are independent, self-perpetuating, democratically selected bodies with membership open to any qualified member of the student body without improper discrimination, prejudice, or unreasonable restriction.
   4. The Faculty Committee on Student Life or its designee(s) appoints the chief editor(s) or manager(s) of each institutionally financed Student Media Organization and shall also be the agency responsible for their removal. Editors and managers may be subject to removal only for proper and stated causes.
   5. It should be clearly understood from the foregoing that Student Media Organizations are not operated or controlled by the College, that student editors/managers are not employees or agents of the College, and that the actions of student editors/managers are not acts of the College.
   6. Each College Student Media Organization (print or broadcast) should have a qualified advisor. Advisors guide and advise students, but do not assume content decisions or financial deficits or losses incurred by student media.

7. Campus Organizations:

   1. Organizations and Groups may be established within the Institution for any legal purpose. Affiliation with an extramural organization shall not, in itself, disqualify the institutional branch or chapter from institutional privileges or responsibilities.
   2. A Group shall become an Organization when formally recognized by the Institution.

      See the College’s policy on Recognition of Student Clubs and Organizations.

      1. A Group shall be recognized when it meets the requirements for recognition.
      2. Institutional recognition of an Organization does not indicate approval of the aims, objectives, or policies of that Organization.
   3. Membership in all Institution-related Organizations, within other limits of their facilities and constitution, shall be open to any member of the institutional community who is willing to subscribe to the stated aims and meet the stated obligations of the Organization. In the case of activities that are not explicitly governed by intercollegiate regulations, participation by part-time and other nontraditional Students is permissible at the discretion of the Organization advisor or director. However, in any organization where membership is competitive, the following should be observed:
      1. Preference should be given to full-time Students.
      2. Four years is considered the normal period of eligibility for participation in an extracurricular activity.
   4. Institutional facilities may be assigned to Organizations, Groups, and individuals within the Institutional community for regular business meetings, social programs, and for programs open to the public.
      1. Reasonable conditions may be imposed to regulate the timeliness of requests, to determine the appropriateness of the space assigned, to regulate time and use, and to ensure proper maintenance.
      2. Preference may be given to programs designed for audiences consisting primarily of members of the Institutional community.
      3. Allocation of space shall be made based on priority of requests and the demonstrated needs of the Organization, Group, or individual.
      4. Charges may be imposed for any unusual costs for use of facilities. These costs shall be established at the time of scheduling.
      5. Physical abuse of assigned facilities shall result in reasonable limitations on future allocation of space to offending parties and restitution for damages.
      6. Requests for space in the Johnson Student Union and Jackson Campus Center shall be under the jurisdiction of the Campus Activities Office.
   5. The authority to allocate Institutional funds assigned to student activities and/or Organizations shall be the Student Senate.
      1. Approval of requests for funds is conditional upon submission of budgets to and approval by this body.
      2. Financial accountability is required for all allocated funds, including statements of income and expenses on a regular basis. Otherwise, Organizations shall have independent control over the expenditure of allocated funds.
   6. Recognized clubs and organizations are not allowed to hold financial accounts off campus.
      1. Organizations with financial resources from sources other than College allocations are strongly encouraged to create an agency “9-line” account through the Finance Office.
      2. Any extenuating financial circumstances that warrant an off-campus account are strongly encouraged to be brought to the attention of the Director of Campus Activities.
   7. As a condition of College recognition, Student Organizations are prohibited from directly providing alcohol to any persons at Organization events, activities, programs, and other functions. The Appropriate Student Conduct Authority may place Organizations that do not abide by this provision on unrecognized status.
   8. No individual, Group, or Organization may use the Institution’s name without expressed authorization of the Institution, except to identify Institutional affiliation.
      1. Institutional approval or disapproval of any policy may not be stated or implied by any individual, Group, or Organization without the expressed authorization of the Institution.
      2. Campus Groups and Organizations are responsible for the conduct of their members when the Organization is convened or when members are acting in the capacity of the Group or Organization. Under the above circumstances, campus Groups and Organizations can be charged, as a body, when members violate the Statement of Student Responsibilities, and are subject to the sanctions therein. These sanctions can include but are not limited to restrictions or suspensions of individual or group participation in activities, programs, contests, or seasons.

8. Privacy:

   1. Students have the same rights of privacy as other citizens and surrender none of those rights by becoming members of the College. These rights of privacy extend to residence hall living except as hereinafter provided. Nothing in the Institutional relationship or residence hall contract may expressly or implicitly give the Institution or residence hall officials authority to consent to a search of a Student’s room by police or other governmental officials. The College, however, is bound to submit to customary legal means of search by law enforcement officers such as search warrants.
   2. The Institution may access a Student room in a residence hall for improvement, repairs, or routine facilities inspection as specified in the “Terms of Assignment/Community Policies Letter E, Right of Privacy” (contained in the Housing Contract and Guide). The College will make attempts to notify occupants not less than 24 hours in advance. Additionally, there may be entry without notice in an emergency where danger to life, safety, health, or property is reasonably feared or when College Officials have legitimate reason to believe a rule or policy violation is taking place.
      1. Maintenance problems in one particular room can be the result of mechanical difficulties in another room. Therefore, it will sometimes be necessary to enter several rooms in order to handle a particular situation.
      2. Student requests for repairs constitute authorization for room entry. The Housing Contract and Guide signed by every resident, provides for routine facilities inspections.
      3. College officials may enter a room without the occupants’ permission if they have legitimate reason to believe a rule or policy violation is taking place. Plain-sight inspection is allowable in such cases.
      4. College rule violations discovered during the course of routine repair work or routine facilities inspections as well as through plain-sight observation resulting from situations covered in #3 above, are subject to student conduct or administrative action according to the Residence Hall Contract and Handbook, the Statement of Student Responsibilities, and other pertinent College regulations.
   3. In limited circumstances the Institution may conduct a full search of a Student room in a residence hall with or without occupant permission to determine compliance with College rules and/or gather evidence where there is legitimate reason to believe that a violation is taking place. The Institution’s representative shall attempt to gain occupant permission to enter first. A full search, which would permit the Institution’s representative to open closets, dresser drawers, etc., is subject to the following requirements:
      1. The person(s) making the allegations must convince the Dean of Students or the Director of Residential Life or the designee of either that legitimate reason for a search exists. “Legitimate reason” exists where the facts and circumstances, within the knowledge of the Institution and of which it has reasonably trustworthy information, are sufficient in themselves to warrant a reasonable person to think that an offense is being committed. If legitimate reason is found to exist, the Dean of Students or the Director of Residential Life or the designee of either shall give verbal authorization for a search. The search must be conducted by at least two individuals and include the occupant(s) if available.
      2. The Student occupant(s) shall be notified of the search immediately if one or more is present, and a report of the search must be submitted to the Dean of Students or the Director of Residential Life within three (3) business days. The report shall contain information concerning the date, location, name(s) of the Student(s) and institutional official(s) involved, the law or rules believed violated, the reason(s) for the search, and the result(s) of the search.
      3. If no student occupants are present, written documentation will be left in the room informing the occupants of the search and noting any items that were confiscated during the search.
   4. College officials confiscating items in evidence of suspected violations must notify the occupants either verbally or in writing of the specific items confiscated. All such properties shall be returned at the student’s request, where it is legal to do so, following speedy disposition of the case.
   5. Students who feel that their rights have been violated may take their grievances to the Dean of Students or Provost.

9. Student Records:

   1. The privacy and confidentiality of all Student records shall be preserved. Official Student academic records, supporting documents, and other Student files shall be maintained only by members of the Institution staff employed for that purpose. Separate files shall be maintained of the following:
      1. Academic records, supporting documents, and general educational records.
      2. Student conduct records.
      3. Counseling and psychiatric records.
      4. Medical records.
      5. Financial aid records.
      6. Placement records.
   2. Student conduct records are maintained in the Dean of Students Office for seven (7) years after a Student’s graduation for auditing purposes only. After a Student graduates from Gustavus, the Dean’s Office stops releasing disciplinary records. Conduct records of Students who leave the College without having graduated shall be maintained and can be released by the Dean of Students Office for seven (7) years. After seven (7) years, all Student disciplinary records are expunged. In all cases in which a Student has been expelled from the College, however, the fact shall become part of the Student’s permanent academic record at the College.
   3. No entry may be made on a Student’s academic record and no document may be placed on their academic file without the knowledge of the Student. Publication of grades, announcement of honors, and the submission of admission documents constitute notice.
   4. Access to their academic transcript is guaranteed every Student subject only to reasonable regulation as to time, place, and supervision. A Student may challenge the accuracy of any entry or the presence of any item by submitting supporting evidence to the appropriate person or office. Please refer to the “Student Educational Records” section in the Gustavus Guide and the “Petitions” section in the Academic Bulletin.
   5. No record may be made in relation to any of the following matters except upon the expressed written consent of the Student:
      1. Race.
      2. Religion.
      3. Political or social views.
      4. Membership in any organization other than honorary and professional organizations directly related to the educational process.
   6. No information in any file may be released to anyone except with the prior written consent of the Student concerned or as stated below:
      1. Under legal compulsion, by subpoena or other legal process.
      2. Members of the faculty with administrative assignments may have access for internal educational purposes as well as for necessary administrative and statistical purposes.
      3. The following data may be given to any inquirer: periods of enrollment, degrees awarded, honors, major(s), date of graduation, home and college addresses, email and telephone numbers, and date of birth. Students may prevent directory information about them from being disclosed by formally notifying the Office of the Registrar.
      4. Consistent with federal law, the College will disclose the “final results” of a sexual misconduct adjudication to the victim in writing. The College also reserves the right to disclose the “final results” of a disciplinary proceeding in which the institution determines that a student perpetrator has committed a crime of violence or nonforcible sex offense.
      5. Consistent with federal law, the College reserves the right to disclose to parent or guardian information regarding a Student’s violation of any law or institutional policy governing the use or possession of drugs or alcohol.
   7. Upon graduation or withdrawal from the Institution, the records and files of the former Student shall continue to be subject to the provisions of this document.

Please see the section in Academic Policies titled Student Educational Records for more information on student records and privacy.

STATEMENT OF STUDENT RESPONSIBILITIES

Every community has certain regulations and traditions, which each member is expected to abide by and uphold. A college community, even more than others, depends upon the integrity, self-discipline, and mature judgment of each of its members. Only in such a community of responsible citizens can an atmosphere be established which will support liberal arts education. As a community of justice, faith, and learning, the College strives to meet the highest claims of truth and commitment.

By accepting admission to Gustavus Adolphus College, each Student agrees to live by the standards of this community, found in the College Catalog and the Gustavus Guide. The College reserves the right to dismiss any Student whose conduct is detrimental to its welfare or whose attitude is antagonistic to the spirit of its ideals. The Student who fails to support the standards of the College loses his or her right to continue in attendance and may forfeit fees paid, according to established refund policies.

Gustavus Students, Groups, and Organizations agree:

1. to be honest and truthful in their dealings with other members of the Gustavus community. Dishonesty such as intentionally providing false information to the College or alteration of College documents constitutes grounds for charges within the College student conduct system.
2. to protect the rights of self and others, and to promote the well-being of allmembers of the community. Misconduct such as infringement on the rights of others; actions which endanger the health or safety of others; self-imperiling behavior; hazing; racial, religious, ethnic, or other forms of harassment; sexual violence (including but not limited to unwanted or forced sexual intimacy, intimate partner violence, domestic violence, and stalking); and physical assault constitutes grounds for charges within the College student conduct system. Harassment complaints are addressed according to the College’s “Policy against Harassment” outlined separately in the Gustavus Guide. Sexual misconduct complaints are addressed according to the College’s “Student Sexual Misconduct Policy” outlined separately in the Gustavus Guide.
3. to respect College property and the property of others. Failure to respect property, such as misuse, damage, or theft, constitutes grounds for charges within the College student conduct system.
4. to abstain from the possession or use of illegal substances and to use legal substances responsibly.
5. to promote an orderly community life which supports teaching and learning in all its aspects. Disorderly conduct; interference with instruction, research, administration, or residential life; or disruptive or inconsiderate behavior constitutes grounds for charges within the College student conduct system.
6. to preserve the security and/or privacy of areas to which they are not permitted access. Misconduct such as unlawful entry or trespass and unauthorized use or possession of keys to College facilities constitutes grounds for charges within the College student conduct system. Refusal of a fellow Student or visitor to leave a Student’s room shall constitute trespass.
7. to comply with rules, procedures, and policies established by the College or which the College is obligated to uphold.
8. to comply with College officials carrying out their duties and with disciplinary measures administered by the College.
9. to be responsible for their guests.

STUDENT CONDUCT SYSTEM

Ultimate authority for the Student conduct system is vested in the Board of Trustees, which delegates that authority to College administrators and committees as set forth in this document, or in other appropriate policies, rules, or regulations adopted by the Board.

1. When the conduct of Students, Groups, or Organizations fails to meet acceptable Gustavus standards, the Student Conduct System is the forum identified for response. Any College official, Instructor, student, or staff member may file a complaint of misconduct.
2. The College reserves the right to invoke the College Student Conduct System for student behavior occurring off-campus.
3. On-campus behavior that may be a violation of civil law may also be referred to local authorities.
4. It is necessary to endeavor to protect the campus community when there are reasonable grounds to believe that a Student may pose a substantial danger to self or others. Normally, such “substantial danger” will be manifested by a pending criminal charge, usually relating to a crime of violence, burglary, substantial theft or fraud, the sale of illegal drugs, or the possession of substantial quantities of illegal drugs or serious self-imperiling behavior. 

   While a criminal charge does not mean that the Student is guilty of an offense, such a charge does mean that civil authorities have determined that there is at least probable cause to believe that an offense was committed, and that the Student committed it. Under these circumstances, it may be necessary and appropriate to conduct a College Student Conduct Hearing.

   If a Student is charged with or convicted of a violation of law while off of the campus, the College may have to deny certification when the conduct violates established standards for professional accreditation of the Student.

5. In cases of emergency, where the wellbeing of Students or the Institution may be endangered, or in cases where the Respondent demonstrates a pattern of disruptive behavior, the Dean of Students may take appropriate interim measures including but not limited to alteration of privileges, temporary removal of the Respondent from College housing, and/or temporary suspension of the Respondent pending campus disciplinary proceedings. Such a temporary suspension shall become effective immediately without prior notice; however, a Student suspended on a temporary basis shall be given an opportunity to appear personally before the Dean of Students within five (5) Business Days from the effective date of the temporary suspension in order to discuss the following issues only:
   1. The reliability of the information concerning the Student’s conduct.
   2. Whether the conduct and surrounding circumstances reasonably indicate that the continued presence of the Student on the College campus poses a substantial threat to self and others or the stability and continuance of normal College functions.
6. The College may involve and have present at any disciplinary proceeding legal counsel for the College. The Student Conduct Coordinator is responsible for student conduct shall notify the Complainant and the accused within three (3) Business Days of issuing the complaint if the College intends to have an attorney present.
7. Student Conduct Procedures are to be carried out expeditiously and all parties are to assist in this effort. Requests for delays in these procedures may be made for compelling reasons. Requests must be made in writing to the Assistant Dean of Students at least two (2) Business Days prior to the scheduled hearing/appeal and must specify the reason(s) for the delay. The Assistant Dean of Students shall determine the appropriateness of the request.
8. Provisions in these procedures do not preclude Students from pursuing legal action.
9. A summary of Student Conduct System results—protecting the identity of the parties—may be released periodically for publication.

Student Conduct Responsibilities of the Conduct Coordinator

The Student Conduct Coordinator is responsible for coordinating the College student conduct system. They oversee the work of the Appropriate Student Conduct Authority and interprets standards of conduct and disciplinary procedures to Students and others. The Conduct Coordinator is available to serve as a resource for Complainants and/or Respondents wanting information concerning procedures, rights, and responsibilities under the student conduct system. They do not and shall not act as a representative or advocate for any Respondent or Complainant.

Student Conduct Procedures

Reports of alleged violations of the Statement of Student Responsibilities may be filed with the Dean of Students. The Dean of Students will seek to respond to the alleged violations through referral to one of three conduct procedures: the Administrative Hearing, the Student Conduct Board or with a citation for certain offenses listed below. The outcome of an Administrative Hearing or a Student Conduct Board Process may be appealed according to the procedures outlined below. For citation-level offenses, if the case is heard by an Appropriate Conduct Authority, the student may appeal the decision according to the procedures outlined below.

1. Complaints are written allegations of violations of the Statement of Student Responsibilities. Any College official, student, or staff member may file a complaint of misconduct.
2. Complaints shall be filed with the Dean of Students Office. After receiving a formal complaint, the Dean of Students, or their designee, will assess the available information and determine whether or not there appears to be reasonable grounds for a Hearing. As part of this assessment, the Dean may seek additional information by consulting with the Complainant, the Respondent, or others.
3. The Dean of Students may then dismiss the complaint or refer the complaint to either an Administrative Hearing or a Conduct Board. A copy of the complaint, notice of Hearing (if any), and the proposed time and place for such Hearing, will then be sent to the Respondent.
4. If the Respondent fails to appear for a Hearing after proper notice has been given, the Hearing shall be conducted in his or her absence. Nonetheless, the Complainant shall be required to present a case in accordance with customary evidentiary standards, as stated below. Cases heard in the absence of the Respondent can be appealed according to procedures outlined in the Appeals section below.
5. If the Complainant fails to appear for a Hearing after proper notice has been given, the Hearing shall be conducted in the Complainant’s absence. Cases heard in the absence of the Complainant can be appealed according to procedures outlined in the Appeals section below.
6. Conduct Board Hearings will be recorded, but mechanical failures are not the basis for a claim for denial of due process.
7. Hearings will normally be private (closed) proceedings. However, the Respondent as well as the Complainant may make a written request via the Dean of Students for an open Hearing. The Dean of Students may grant such a request at their discretion and in compliance with regulations concerning confidentiality.
8. Upon notification to the Dean of Students prior to the hearing, the Respondent as well as the Complainant may be assisted during the Hearing by an advisor. The advisor’s role is defined previously.
9. In matters involving complaints of sexual misconduct, see the Student Sexual Misconduct Policy for all relevant procedures.
10. The presiding Appropriate Student Conduct Authority shall exercise control over the proceedings to avoid needless consumption of time and to achieve orderly completion of the Hearing. Any person, including the accused or the Complainant who disrupts the Hearing may be excluded by the presiding Appropriate Student Conduct Authority.
11. Each person providing testimony at a Hearing shall be asked to affirm that his or her testimony is truthful.
12. Written statements may be submitted in lieu of testimony provided in person when individuals to provide such testimony are unable to attend a hearing and so demonstrate to the satisfaction of the Dean of Students at least two (2) Business Days prior to the hearing.
13. Prospective witnesses, other than the Respondent and the Complainant, shall be excluded from the Hearing by the presiding officer during the testimony of other witnesses.
14. The Respondent is presumed innocent unless the information presented during the hearing to the Appropriate Student Conduct Authority demonstrates responsibility for the alleged acts by a preponderance of the evidence. The Appropriate Student Conduct Authority shall consider the validity of the complaint and, if responsibility for the complaint is determined, shall assign sanctions in accordance with these procedures.
15. Both the Respondent and the Complainant shall be notified within a reasonable time of the outcome of the Hearing. If the Respondent is found responsible for the acts alleged, tthey shall also be informed of the Appeals procedure.
16. All Appeals from the Student Conduct Board or an Administrative Hearing will be to the College Appeals Board pursuant to the provisions in the Appeals section, below. Sanctions are held in abeyance pending Appeal. Sanctions will be imposed unless appealed or removed by appellate decision.

Rights of Complainants and Respondents

In a Hearing, the following rights attach for the Respondent:

1. To be informed of the complaint allegations within a reasonable time of the event.
2. To request a copy of Student Rights, Responsibilities, and Conduct Procedures.
3. To have a reasonable time to prepare for consideration of the complaint at the hearing.
4. To request that their case be reviewed separately where the case involves more than one accused.
5. To request and receive reasonable accommodations for registered disability.
6. To present witnesses and information pertinent to the Hearing.
7. To view and respond to all information offered in support of the complaint.
8. To ask questions of persons presenting information pertinent to the Hearing.
9. To submit a written statement rather than appear at the Hearing without risk of sanctions assigned solely for failure to appear.
10. To appeal decisions pursuant to the provisions in the Appeals section.
11. To be immune from repeated consideration of the same complaint except on Appeal, when remanded for a new Hearing, or for new information.

When a Hearing is granted, the following rights attach for the Complainant:

1. To request a copy of Student Rights, Responsibilities, and Conduct Procedures.
2. To have a reasonable time to prepare for consideration of the complaint at the hearing.
3. To file separate complaints for multiple Respondents.
4. To request and receive reasonable accommodations for registered disability.
5. To present witnesses and information pertinent to the Hearing.
6. To hear and respond to all information offered in opposition to the complaint.
7. To ask questions of persons presenting information pertinent to the Hearing.
8. To appeal decisions pursuant to the provisions in the Appeals section, below.

Administrative Hearings

Administrators designated by the Dean of Students may conduct Administrative Hearings with students who have been charged with violating the Statement of Student Responsibilities. During the Administrative Hearing, the accused student has the opportunity to address and present evidence regarding the alleged violation(s). The administrator will render a decision on the finding of responsibility as well as appropriate sanctions.

Composition of the Student Conduct Board

The Student Conduct Board is composed of a faculty member drawn from a pool of faculty selected by the Faculty Committee on Student Life or appointed administratively, an administrator chosen from a pool appointed by the Dean of Students, and a student drawn from the pool of trained Students selected by the Dean of Students. The administrator chosen by the Dean of Students convenes and chairs the Student Conduct Board.

If any of the Student Conduct Board members named above is the Complainant, that individual’s designee may not be within that individual’s academic department or administrative unit.

In the event one of the members is not present, the Student Conduct Board may rule on the validity of a complaint, with the chair and any one of the other Board members in attendance with the consent of the Complainant and the Respondent.

If for any reason the Student Conduct Board cannot be convened or assembled (e.g., summer, vacation, graduation, finals, etc.), the Dean of Students shall hear the matter, rule upon the validity of the complaint, and assign sanctions where appropriate.

Sanctions

1. When complaints are heard and responsibility is determined by an Administrative Hearing or a Student Conduct Board, sanctions such as the ones listed below may be assigned to an accused Student, Group, or Organization:
   1. Admonition: An oral or written statement to a Student, Group, or Organization that they are responsible for misconduct, warning that a repeat of the misconduct may result in more severe sanctions.
   2. Restitution: Compensation for harm, injury, or loss. This may take the form of reimbursement for damage to or misappropriation of property, appropriate service, formal apologies, or other compensation.
   3. Fine: Monetary assessment up to five hundred dollars ($500) per infraction for individuals and one thousand dollars ($1,000) per infraction for Groups and Organizations.
   4. Required Work Hours: The activity is required for a specified number of hours during a designated time period under appropriate supervision. Efforts will be made to assign Students to tasks where the disciplinary nature of the assignment need not necessarily be revealed.
   5. Participation in Educational Activities: Required participation in one or more educational programs/activities intended to expand the Student’s/Organization’s/Group’s understanding of self, others, or important issues related to the misconduct. The activity will extend for a predetermined number of hours over a specified time frame, subject to verification of successful completion of assigned tasks.
   6. Written assignments: An essay, reflection paper, apology letter, or other piece for which clear instructions and expectations will be laid out by the Appropriate Student Conduct Authority.
   7. Required meeting(s): One or more meetings with someone on or off campus for the purposes of reflecting on behavior, better understanding policy, and/or creating a plan for success.
   8. Required assessment: A Student’s behavior may be of great concern to the College and expert opinion is requested to determine a best course of action for the student. This could be a psychological assessment, a chemical dependency assessment, a psychosexual assessment, or others. Assessments must be paid for by the student. They often result in recommendations from the assessor which the student must follow.
   9. Disciplinary Censure: The serious nature of the specific violation or existence of prior violations merits deep concern by the College for a determined period of time. Students sanctioned with Disciplinary Censure should understand that in most cases, future violation will result in Disciplinary Probation. The individual’s status with the College is in jeopardy and, therefore, parents will be notified, to the extent allowable under state and federal law, when students are placed on disciplinary censure. For student athletes, coaches will also be notified.
   10. Relocation: Reassignment of a Student, Group, or Organization from a particular on campus space to another. The right of a Student to living space of her/his choice will be forfeited for a specified period of time.
   11. Eviction: Termination of the right of a Student, Group or Organization to space on campus. Upon eviction, the College will terminate its contract with the Student for residence hall space and reimburse, according to College policy on room refunds, the appropriate portion of monies, which the Student has paid to the College for living space for the balance of the academic year.
   12. Restrictions:
       1. of Entry: Removal of the privilege of entering or visiting some or all areas of the campus.
       2. of Participation: Limitations on participation in specific co-curricular activities, use of certain facilities or services, or other social restrictions.
       3. of Contact: Prohibition of unnecessary and avoidable contact.
   13. Disciplinary Probation*: This is the most serious form of behavior-related sanction that can be imposed short of suspension. The individual is considered to be “not in good standing with the Institution” for a determined period of time. Students on Disciplinary Probation will be prohibited from registering for or participating in off-campus study, credit-bearing internships, career explorations, and off-campus independent studies. They may be prohibited from representing the College in any activity (e.g., athletic teams, fine arts groups, student organizations, etc.), performance, or presentation. The College reserves the right to remove a student on disciplinary probation from a course or program if it deems such action to be in the best interest of the student, the College, or the program/course.
   14. Suspension*: Termination of Student status for a definite period of time. The conditions of readmission shall be stated in the order of suspension.
   15. Expulsion*: Permanent termination of Student status. The fact of expulsion shall become part of the Student’s permanent academic record at the College and remain so.

       Notifications: In the case of Censure, Probation, Suspension and Expulsion, the individual’s status with the College is in jeopardy and therefore parents are notified, to the extent allowable under state and federal law. A student’s academic advisor and coach (if applicable) are also notified as follows: coaches are notified of all four sanctions and academic advisors are notified upon probation, suspension, and expulsion.

2. Any Organization found responsible for acts of misconduct or illegal acts—on or off campus—and/or any person held responsible for such acts, may have sanctions assigned, including withdrawal of Institutional privileges.
3. Nothing in this document shall preclude the Appropriate Student Conduct Authority from considering a Student’s or Organization’s previous behavior relevant to the current complaint when prescribing sanctions.
4. When relocation, eviction, restriction, censure, suspension, or expulsion are imposed, parents or guardians may be notified, to the extent allowable under state and federal law, with prior notice to the Student (through the campus post office), if the Student is financially dependent on the parents or guardians.
5. When a Student is found responsible for misconduct, written notice of the relevant sanction(s) assigned shall be provided to the Respondent and the Complainant.

Citations

College officials may issue Citations for the acts listed below. Citations, including the sanction(s), may be issued to Students. The Student may choose to comply with the sanctions, or s/he may request a Hearing within five (5) Business Days of the receipt of the Citation. If the student does not request a hearing, there is no right to appeal the outcome. If a Hearing is held, the Student carries the burden of demonstrating that the Citation should not have been issued. Issuance of a Citation does not preclude other action via the complaint procedure. Offenses are counted cumulatively during each academic year.

Like a formal complaint, a Citation becomes part of a student’s disciplinary record. Other breaches of Traffic Policies listed elsewhere in the Gustavus Guide may be addressed without creating a disciplinary file.

Citation Outcomes

The following are sanctions for citation-level offenses (offenses are counted cumulatively each academic year):

1. Excessive noise or other disruptive behavior.

   First Citation: Admonition

   Second Citation: $25 fine and meeting with Area Coordinator.

   Third Citation: $100 fine and meeting with the Director of Residential Life or designee.

   After Third Citation: Referred to appropriate hearing body.

2. Actions that endanger health or safety.
   1. Obstructing hallways, fire exits or room doors, propping fire doors, or otherwise tampering with or compromising fire egress or safety equipment (including pulling a fire alarm under false circumstances). 

      First Citation: $100 fine plus restitution and meeting with Area Coordinator.

      Second Citation: $200 fine plus restitution and meeting with the Director of Residential Life or designee.

      After Second Citation: Referred to appropriate hearing body.

   2. Propping locked security doors or otherwise compromising security equipment or facilities. 

      First Citation: $50 fine.

      Second Citation: $100 fine and meeting with Area Coordinator.

      After Second Citation: Referred to appropriate hearing body

   3. Possession of candles, oil lamps, incense, or other open flames (or storage of flammable materials). 

      First Citation: $25 fine and immediate removal of item(s).

      Second Citation: $100 fine and immediate removal of item(s).

      After Second Citation: Referred to appropriate hearing body.

   4. Violations of Fire Marshal Regulations.

      First Citation: Admonition and deadline for removal.

      Second Citation: $25 fine and confiscation.

      After Second Citation: Referred to appropriate hearing body.

   5. Failure to leave the building when fire alarm sounds. 

      First Citation: $50 fine.

      Second Citation: $100 fine.

      After Second Citation: Referred to appropriate hearing body.

3. Breaches of Residential Life and Cable Policies.
   1. Unauthorized removal of furniture from lounges and other public areas. 

      First Citation: $25 fine and replacement deadline.

      Second Citation: $50 fine and supervised replacement.

      After Second Citation: Referred to appropriate hearing body.

   2. Pets in residence halls 

      First Citation: $25 fine and immediate removal of animal.

      Second Citation: $50 fine and immediate removal of animal.

      After Second Citation: Referred to appropriate hearing body.

   3. Unauthorized reception and/or assisting in the unauthorized reception of cable television. 

      First Citation: $25 fine, immediate cessation of reception, meeting with Area Coordinator or other College official.

      Second Citation: $50 fine, immediate cessation of reception.

   4. Possession of illegal appliances. 

      First Citation: $25 fine and immediate removal of item(s).

      Second Citation: $100 fine and immediate removal of item(s).

      After Second Citation: Referred to appropriate hearing body.

   5. Unauthorized room changes. 

      First Citation: Admonition and removal deadline.

      Second Citation: $50 fine and meeting with Area Coordinator.

   6. Removal of window screen. 

      First Citation: $50 fine.

      Second Citation: $50 fine and meeting with Area Coordinator.

   7. Violation of the smoking/tobacco policy. 

      First Citation: $50 fine.

      Second Citation: $100 fine.

   8. Possession of an illegal loft. 

      First Citation: Admonition and removal deadline.

      Second Citation: $50 fine and supervised removal.

   9. Violating College Visitation Policy First Citation: Formal warning 

      Second Citation: $50 fine and meeting with Area Coordinator.

      Third Citation: $100 fine and meeting with Director of Residential Life or designee.

      After Third Citation: Referred to appropriate hearing body

4. Breaches of Parking and Traffic Policy

   Gustavus Campus Safety is responsible for the enforcement of campus parking and traffic regulations. At the discretion of the Director of Campus Safety, violations may be referred to the Student Conduct System for processing. Any citation issued by Campus Safety can be appealed to the Parking Committee. Appeal forms are available in the Campus Safety Office or by emailing Lisa Octigan (eoctigan@gustavus.edu).

5. College officials may establish and provide notice of fines for violations of various College policies.

Appeals

1. Purpose 

   Appeals are granted at the discretion of the Dean of Students to determine if error has occurred in prior hearing of the matter. Either Complainants or Respondents may appeal the outcome of a hearing. Grounds for appeal must be clearly stated in the application and are limited to:

   1. denial or irregularities of due process that had a material impact on the fairness of the complaint resolution process
   2. the sanction is substantially disproportionate to the charges and findings
   3. the introduction of previously unavailable relevant information that could significantly alter the original outcome
2. Procedure
   1. Appeals must be filed with the Dean of Students within five (5) business days of receipt of the original written decision. (Receipt is defined as the day following the date of the decision letter.) Appeals are submitted through an online appeal application. Any sanctions imposed by the original hearing officer(s) in the matter are deferred pending the ruling of the appropriate appellate authority.
   2. The Appeal application (available online) must specify the grounds of Appeal (i.e., what error occurred). Those grounds are limited to those listed above in section A. The grounds for Appeal must state with specificity the facts upon which such claims of error are made. The individual must demonstrate to the Dean of Students in the written Appeal application that reasonable grounds for the Appeal exist.
   3. Upon receipt of the appeal, the Dean of Students shall review the claim and, if determined worthy of consideration, will forward the Appeal form with attachment(s) to the other party and/or original hearing officer within three (3) Business Days. Those parties shall then have three (3) Business Days to provide a written response to the Dean of Students for consideration by the appropriate appellate authority.
   4. Appellate authorities shall begin consideration of Appeals as soon as possible after their submission. Administrative Hearing and Board Appeals are considered by the College Appeals Chair and the College Appeals Board respectively on the basis of record and are closed proceedings.
   5. New information not previously available may result in a remand of the matter to the original authority. The appellate authority may uphold the original decision, change the original ruling, or refer the matter to the authority of original jurisdiction with instruction.
   6. No appellate authority or member thereof may be a designee of, report to, or work within the same academic department or administrative unit as the Complainant or Respondent.
   7. Appellate authorities may, at their discretion, seek clarification from any parties involved in the matter under appeal.
   8. Appeals are limited to review by one appellate authority except in decisions involving expulsion from the College.
3. Jurisdiction
   1. The College Appeals system considers Appeals from Administrative Hearings, Student Conduct Board Hearings, and Sexual Misconduct Board decisions. College Appeals system decisions are final except in cases involving expulsion from the College, which may be appealed to the President of the College.
   2. If for any reason the College Appeals Board cannot be convened (e.g., summer, finals, etc.), the Associate Provost (or their designee) shall consider the Appeal, rule upon its validity, and assign sanctions where appropriate.
4. Composition of College Appeals Board

The College Appeals Board shall be composed of the Associate Provost (or designee), a faculty member drawn from a pool of faculty selected by the Faculty Committee on Student Life or appointed administratively, and a student drawn from the pool of trained Students selected by the Dean of Students. The Associate Provost (or designee) convenes and chairs the College Appeals Board. If any of the College Appeals Board members named above is the Complainant, that individual’s designee may not be within that individual’s academic department or administrative unit.

1. Presidential Appeal (Expulsion only)
   1. The President of the College or their designee considers Appeals from the College Appeals Board in decisions involving expulsion from the College only.
   2. Appeals must be filed in writing with the Dean of Students within five (5) business days of receipt of the College appeals system decision. (Receipt is defined as the day following the date of the College Appeals Board decision letter).
   3. Appeals to the President will be considered on the basis of the record.

LIVING IN SAINT PETER

PERTINENT LAWS

As students of Gustavus, you are citizens of Saint Peter and, therefore, the Saint Peter Police Department is your law enforcement agency. If you have been the victim of a crime, have any questions about the city or its laws, or have any reason to need the services of a law enforcement agency, please feel free to call the Saint Peter Police Department any time, day or night, at 507-931-1550. Below are a few laws and regulations that are likely to affect you during the time you are attending Gustavus.

Parking: Violation of parking regulations will result in issuance of a parking ticket or towing of the illegally parked vehicle. General parking prohibitions (within ten feet of a fire hydrant, on a sidewalk, double parking, etc.) are in effect; and in addition, the city has an ordinance making on-street parking for a continuous period in excess of 24 hours unlawful.

Parking on 7th Street between Jefferson and Grace Streets and on Capital Drive is limited only for those with a Saint Peter City parking permit.

Snow Emergencies: Members of the Gustavus community who live or park vehicles off-campus should also be aware that the City of Saint Peter enforces a Snow Emergency ordinance. Anytime there is an accumulation of snow (2–3 inches) or ice that is likely to impede traffic, a 48-hour Snow Emergency will be declared. Once a Snow Emergency is declared, there is no parking on any of the posted Snow Emergency Routes for the entire 48-hour period. Beginning at midnight, for two days, there is no parking on residential streets midnight–7 a.m. Beginning at 2 a.m., for two days, there is no parking on downtown streets from 2 to 6 a.m. Vehicles not removed from the streets during the enforcement period may be tagged and towed. Snow Emergencies will always be declared before 5 p.m. When it snows, call the city information line at 507-934-0675 for updated snow emergency information. Local radio station KRBI (FM 105.5) is also notified when a snow emergency is declared. KRBI may then report it on the air. Snow Emergencies are declared by the City of Saint Peter. You can sign up to be notified of snow emergencies through the Nixle web page, more information is available on the City of Saint Peter web page: http://www.saintpetermn.gov/nixle-communication-system.

Parties: Any party that intrudes upon the rights of other community members is in violation of city ordinances. Such ordinances are also enforced at the city’s parks.

There are two ordinances that may be of particular interest to the Gustavus community. The first is an unlawful assembly ordinance. This ordinance makes excessive noise generated by groups of three or more persons from 10 p.m. to 8 a.m. (and audible at the property line or an adjacent residence, or at a distance of 50 feet if outdoors) a misdemeanor and gives the police authority to order people to leave the assembly.

The second ordinance applies to possession or consumption of alcohol in city parks. A permit is required for a person or group (any group, including departmental picnics arranged by faculty) to have hard liquor, a keg, quantities of wine greater than a gallon, or quantities of beer more than one 24-unit case in any of Saint Peter’s parks (e.g., Minnesota Square, Levee Park, Gorman Park). A cleanup deposit of between $40 and $200 must accompany each permit application. Under the ordinance, the Police Department has the authority to eject any person or persons acting in violation and to confiscate and dispose of the alcoholic beverage involved. The permit may be immediately revoked upon violation of any park rule or permit condition. As with the unlawful assembly ordinance, violation is a misdemeanor and may result in arrests and/or fines.

In addition, a rental property ordinance authorizes sanctions including rental certificate revocation against rental property owners whose tenants are repeatedly cited for unlawful assembly or disorderly house.

Bicycles: All traffic laws apply, including those requiring proper lighting for night use. Saint Peter has a fairly strong and active bicycle-licensing program. It’s a good idea to obtain a license here if your bicycle is not already registered.

Legal Drinking Age: The 21-year old drinking age is enforced in Saint Peter. Both the State of Minnesota and the City of Saint Peter have developed legislation making it unlawful: a) for minors to consume, purchase, or possess alcoholic beverages; to misrepresent their age or use false ID in order to purchase; or to enter licensed premises except to consume a meal; b) for legal-age persons to provide alcohol for minors or to induce minors to purchase or procure; or c) for any person to sell alcohol without a license. (See also the Alcohol Policy.) The city also regulates consumption in parks and public spaces (see above information).

VOTING

Gustavus students may obtain an absentee ballot from their permanent home district or vote locally. Students who wish to vote locally are encouraged to pre-register on-line at http://sos.state.mn.us/elections-voting/register-to-vote/. Students who have not pre- registered may do so at the polls on any election day. The Gustavus campus falls into different wards and precincts; to learn which precinct your residence is in, check with the Office of Residential Life or look for notices posted prior to election days.