Office of Institutional Advancement.  Collection of the Office of Institutional Advancement, 1870-Ongoing.GACA Collection 322


Office of Institutional Advancement. Collection of the Office of Institutional Advancement 1870-Ongoing.  GACA Collection 322.  10 Records Center Cartons.


ABSTRACT:
The Office of Institutional Advancement Collection consists of financial information pertaining to gifts, corporate and foundation donations, funds and receipts for campus events, and various correspondence.  It also includes information about numerous associations involved in the improvement of the college, efforts to connect with organizations outside of the Gustavus community, and materials from various fundraising campaigns. The office exists to enable Gustavus to fulfill its mission by communicating its distinctiveness, facilitating lifelong relationships, and securing human and financial resources.  Currently, the Office of Institutional Advancement is separated into the Alumni Office, Gift Planning, the Gustavus Fund, and Corporate and Foundation Relations divisions.


SCOPE AND CONTENT:
The collection is divided into seven series: Associations, Councils, and Boards; Campus Expansion; Fundraising; Miscellaneous; Public Outreach; Reports and Papers; and Wills and Deeds.           

  • Associations, Councils, and Boards, 1941-Ongoing holds documents on various associations, councils, and boards including the funds they use and proposals made to them.  It also consists of Greater Gustavus Association materials.
  • Campus Expansion, 1964-94 includes plans and fundraising materials regarding the growth and improvement of the campus.
  • Fundraising, 1870-Ongoing consists of documents from various fundraising campaigns, funds, foundations, donors, and organizations such as Gustavus Adolphus Leadership Appeal (GALA).
  • Miscellaneous, 1948-Ongoing contains materials regarding fine arts, Gustavus’s connections with Sweden, Robert A. Peterson’s retirement dinner, and an invoice.
  • Public Outreach, 1947-Ongoing includes correspondence with donors, planning materials for Swedish royalty visits, and information about other campus events.
  • Reports and Papers, 1948-96 holds research reports, presentations, papers, speeches, and surveys about fundraising and internal analysis.
  • Wills and Deeds, 1885-1995 contains stock certificates, wills, deeds, and estates that include Gustavus as a beneficiary.  It also holds wills, annuities and insurance that had a bequeathal to Gustavus and have been terminated or given in their entirety.

RESTRICTIONS:
There are no restrictions on the use of this collection for research purposes. The researcher assumes full responsibility for observing all copyright, property, and libel laws as they apply.

Researchers must use collection in accordance with the policies of the College Archives, the Folke Bernadotte Memorial Library, and Gustavus Adolphus College.


COLLECTION CITATION:
Office of Institutional Advancement.  Collection of the Office of Institutional Advancement, 1870-Ongoing.  GACA Collection 322.  Gustavus Adolphus College Archives, St. Peter, Minnesota.


PROCESSED BY:
Tricia Weyland, volunteer student worker, conducted preliminary processing during 2012. 

Lacie Micek, student worker, finished processing and developed the finding aid during 2013.


SUBJECT HEADINGS:
Gustavus Adolphus College.  Office of Institutional Advancement.
Educational fund raising -- Minnesota.
Gustavus Adolphus College -- Finance.
Gustavus Adolphus College -- Gifts.
Gustavus Adolphus College.  Foundations Relations Office.
Gustavus Adolphus College -- Benefactors.
Gustavus Adolphus College.  Development Office.
Gustavus Adolphus College -- Administration.
Gustavus Adolphus College -- Endowments.
Gustavus Adolphus College -- Annuities.
Gustavus Adolphus College -- Wills.
Gustavus Adolphus College -- Funds and scholarships.

GACA Collection 322

Box

Folder

Associations, Councils, Boards, 1941-Ongoing

    

American Council on Education, 1970-74

1

1

Board of College Education and Church Vocations, 1969-73

1

2

Board of Trustees Cabinet, 1975-77

1

3

Central State College Association, 1970-72

1

4

College Management, 1973

1

5

Division of Educational Services, 1973-74

1

6

Gustavus and Church, Dr. A.W. Arthur, 1974-75

1

7

Long range planning, 1964-72, and undated

1

8

Long Range Planning Council (1of 2), 1960-85

1

9

Long Range Planning Council (2 of 2), 1960-85

1

10

Minnesota Intercollegiate Nursing Consortium, 1984-86

1

11

Minnesota Public Interest Research Group Proposal, 1971

1

12

Parents Committee, 1965-74

1

13

Riverbend Association, 1971-72

1

14

Second Century Development Program, 1962-63

1

15

Vice President for Academic Administration (VPAA), staff notes, 1973-74

1

16

Greater Gustavus Association, 1941-97

    

Annual and Special Meetings, 1937-59 and 1987-97

10

12

Articles of Incorporation and By-Laws, 1947, 1988, and undated

10

13

Auditors Reports, 1936-38

10

14

Board Meetings, 1946-53 and 1989-97

1

17

Bicentennial, 1974-77

1

18

Campaign Fund disbursements, 1949-54

1

19

Campaign Fund receipts, 1948-54

1

20

Check register, 1946-50

1

21

Class Agent’s Manual, 1957

1

22

College Council minutes, 1970

1

23

Constitution and Correspondence, 1941-55

1

24

Correspondence, 1986-96

2

35

Disbursements, 1950-53

1

25

Dues List of payments to Dwight Holcombe and John Hedman, 1950

1

26

Dwight Holcombe Correspondence, 1951-56

1

27

Dwight Holcombe, General Papers, 1950-54

1

28

Dwight Holcombe, 1953 Union Fund, 1953-54

1

29

Financial records, 1932-58 and 1987-97

1

30

Gifts, 1950-56, 1987-95, and undated

1

35

Greater Gustavus Association Board of Directors meeting, 1972-73

1

31

Hollingsworth Gift Fund, 1950-51

1

32

Membership, 1931-57 and undated

10

15

Receipts, 1950-53

1

33

Reports and General Mailings, 1925, 1955-67, 1992-93, and undated

9

1

Survey, American City Bureau, 1949-52

1

34

To Dwight Holcombe, class of 1951, Dues and Payments, 1951-52

2

1

To Dwight Holcombe, 1952 Dues and Payments, 1952-53

2

2

To Dwight Holcombe for 1949 Class Fund, 1950-52

2

3

Treasurer’s reports, 1946-50

2

4

Union Building Funds, letters, and pictures, 1945-56 an undated

2

5

Vouchers paid, 1953-56

2

6

Campus Expansion, 1964-94

    

Administration Building, 1964-70 and undated

2

7

Architect/ Engineer Agreement, 1981-82

2

8

Architecture plans, 1971-85 and undated

2

9

Bernadotte Library, 1970-73

2

10

Bjorling Hall, 1966-72 and undated

2

11

Building Committee, 1979-82

2

12

Development needs, report of meeting with academic departments, 1981

2

13

Development Office space needs, 1993-94

2

14

Dober and Associates, 1981

2

15

Fieldhouse Fund, 1977

2

16

Fine Arts building gifts, 1969-73

2

17

Gustavus Adolphus College Bulletin, 1947

2

18

Land Use Task Force, 1985-92

2

19

Library and Library remodeling, 1972-75

2

20

Mall project, 1979-83

2

21

Space Needs, 1971-83 and undated

2

22

Fundraising, 1870-Ongoing

    

Advisory Coordinating Committee, 1959-1960

2

23

Aid Association for Lutherans, 1970-1982

2

24

Alfred P. Sloan Foundation, 1972-1982

2

25

Alfred P. Sloan Foundation, grant request, 1978

2

26

Almen Vickner Foundation, 1950-1960

2

27

Andrew Mellon Foundation, 1969-82 and undated

2

28

Annual Fund, 1960

2

37

Building a Greater Gustavus, undated

3

30

Bush Foundation, 1969-79 (1 of 2)

2

29

Bush Foundation, 1969-79 (2 of 2)

2

30

Camille and Henry Dreyfus Foundation, grant request, 1979

2

31

Campaign Chronicle, Tracking Campaign Gustavus, 2013-14

7

35

Carol and Caroline Swanson Foundation and Gilbert C. Swanson Foundation, grant request, 1978

2

32

Cause, National Science Foundation, 1976 and undated

2

33

Class of 1920 Memorial Fund, 1970, 1985, and undated

10

16

Congregation and Corporate Donations, 1970-80

2

34

Dedication and Commencement, 1950 and undated

3

1

Development Fund, 1964 and undated

3

2

Donations from individuals and church districts, 1947

9

2

Early Fundraising, 1870 and 1879

10

18

Endowment Fund ledger, 1906-23

9

3

F.W. Olin Foundation Inc., questionnaire for grant finalists, 1989

3

3

Foundation funding, 1970-86

3

4

Foundation proposals, 1968-72

3

5

Friends of Gustavus, Correspondence, bids, 1983-90

3

6

Friends of Gustavus, report, 1983-89

3

7

Friends of the Library, Gustavus Library Associates, 1978-79 and undated

9

4

Fund II, 1990-93

3

8

Fundraising, 1970-80 and undated

3

9

Fundraising Booklets and Brochures, 1945, 1954, and undated

3

29

G-1000, 1964-70

3

10

G-1000, 1970-72

3

11

G-1000, 1973-81

3

12

GALA, letters, brochures, papers, 1967

3

13

GALA, pledges and payments, district 1 churches, 1969-71

3

14

GALA, pledges and payments, district 2-5 churches, 1969-71

9

5

GALA, pledges and payments, district 6-9 churches, 1969-71

9

6

GALA, pledges and payments, district 10-12 churches, 1969-71

9

7

GALA, pledges and payments, individuals, 1969-70

3

15

GALA, pledges and payments, individuals, 1970-71

3

16

GALA, pledges and payments, individuals, 1971

3

17

GALA, pledge receipts and correspondence, 1960-62, 1968, 1972-73

3

18

GALA, receipts, 1970 (1 of 2)

9

8

GALA, receipts, 1970 (2 of 2)

9

9

GALA, reports, Minnesota and Red River Valley, 1968-72

3

19

Gifts of $250,000 or more from individuals, 1960-94

3

20

Grant proposals, 1970-79

3

21

Grant request to ADM and Andreas Foundations, 1985

3

22

Grant request to Dr. Scholl Foundation, 1984

3

23

Grant request, household international, 1982-85

3

24

Greater Gustavus Endowment/Fund, 1921-28 and undated

3

30

Gustavus 2001, phase one, 1994

3

25

Gustavus Alumni Fund, 1967-81

3

31

Gustavus Appeal, pledges and payments by district, 1974 and undated

3

26

Gustavus Heritage Fund, 1975-85

3

27

Gustavus Heritage Fund, 1976

3

28

Gustavus Heritage Fund, monthly pledge and cash flow pages, 1977-85

9

10

Hill Family Foundation: admissions-academic advising program, 1973-77

4

1

Inspire, 1978-81

2

36

Kresge Foundation, 1970-81

4

2

Letter to Anne Bailey, the Chronicle of Higher Education, corporate giving to colleges, 1988

4

3

Letter, pledge receipts and gift letters, 1946-47

4

4

Magid Associates, 1983-84

4

5

Maltby Plumbing and Heating, 1948

4

6

Mardag Foundation, 1977-83

4

7

Mardag Foundation, 1983

4

8

McKnight Foundation, 1974-82

4

9

Minnesota Lutheran Conference, appeal for Gustavus Adolphus College, 1947

4

10

Minnesota Private College Council, 1970-75

4

11

Minnesota Private College Fund, 1970-75

4

12

Minnesota Private College Fund, 1976-79

4

13

Minnesota Private College Fund, 1980-82

4

14

Minnesota Private College Fund, 1983-84

4

15

Minnesota Private College Fund, 1985-87

4

16

Minnesota Private College Fund, 1988

4

17

Minnesota Private College Fund, 1989

4

18

Minnesota Private College Fund, 1990

4

19

Minnesota Public Radio, 1977-83 (1 of 2)

4

20

Minnesota Public Radio, 1977-83 (2 of 2)

4

21

Minnesota Synod, 1970-82

4

22

Named rooms from gifts, 1984

4

23

Oak Ridge cemetery and abbey, 1950-55 and undated

4

24

Oak Ridge cemetery and abbey, 1953-64 and undated

9

11

Oak Ridge cemetery and abbey, 1956-65

4

25

Organization committee, national committee, 1951

5

1

Recapitulation of gifts, 1965-76

5

2

Recapitulation of gifts, 1976-86

5

3

Recapitulation of gifts, 1986-96

5

4

Research funds, 1970-74 and undated

5

5

Requisition for payment to companies, 1946-47

5

6

Requisition for payment to individuals, 1946-47

5

7

Requisition for payment to individual pastors, 1946-47

5

8

Requisition for payment to individuals at Gustavus, 1947

5

9

Requisition for payment to non-profits, 1946-47

5

10

Requisition for payment for traveling, 1948

5

11

Rockefeller Foundation, 1975-80

5

12

Rockefeller Foundation grant request, 1976-78

5

13

Shell Assists grants, 1970-80

5

14

Solicitor's Notebooks, 1904-06 and undated

3

34

Three Crowns Campaign, 1994-96

5

15

United Nations Institute, 1948-52

5

16

United Nations Institute, 1953-54

5

17

United Nations Institute, 1957-62

5

18

Year 2000, 1971-72

5

19

Miscellaneous, 1948-Ongoing

    

Alumni Giving Incentive Award, 1969

5

33

Fine Arts, Kevin Miller, 1974-77

5

20

Gustavus Adolphus College and Sweden the country of its founders, connections with Sweden summary, 1992-95 and undated

5

21

P.J. Gallagher & Sons estimate invoice, 1948

9

12

Robert A. Peterson Retirement Dinner, 1996

5

22

Public Outreach, 1947-Ongoing

    

Association Farm Managers and Rural Appraisers, youth convo- MN Synod, 1970, 1980 and undated

5

23

Carlson Administration Building dedication, Carlson Award for Innovative Teaching, 1971, 1973

5

24

Commencement, 1970-73

5

25

Edgar M. Carlson Administration Building, Ceremony, 1973

5

26

Evelyn Young Bake Sale, GLA Valentine’s Dinner, 8th Annual St. David’s Day, Ask Barbara, 1979-81

5

27

Faculty Luncheon, Opening faculty dinner, College of St. Thomas, 1981, 1985

5

28

Faculty senate report, Fine Arts Center, 1972-73

5

29

Great Swedish Heritage awards night, 1980, 1986

5

30

Green Giant Bowl, 1947-53

5

31

Gustavus Alumni Association, Hockey Rink, 1972-73, 1977-78

5

32

Honors Day, 1980-81

5

33

Ice Follies, 1970-74 and undated (1 of 2)

6

1

Ice Follies, 1970-74 and undated (2 of 2)

6

2

Institutional Portrait and Draft, 1990

6

3

John Roslansky, 1970-71

6

4

Library Conference, GLA Valentine’s Dinner, 1978-81 and undated

6

5

Nobel Hall of Science, early papers, 1958-63

6

6

Nobel participant endorsement, 1968-83

6

7

President’s Convocation and Fire fund, 1970-75

6

8

Southern Minnesota Medical Association, 1986-87 and undated

6

9

St. Lucia Day, 1980-81

6

10

State Academic Decathlon, 1987-88 and undated

6

11

Summer Programs, 1970, 1979 and undated

6

12

Sven Undegard, Bishop, 1980

6

13

Swedish Gymnasts, 1980, 1987 and undated

6

14

Swedish history teacher, Swedes in town, Swedish council dinner, 1976-82 and undated

6

15

Tribute to Hammarberg, 1976-77 and undated

6

16

Tuition exchange, 1981

6

17

Grandlund book marketing, 1979

6

17

Vaxjo School Orchestra, 1979-80

6

18

Visiting Lecturers, 1970-76 and undated

6

19

Correspondence, 1969-Ongoing

    

Assorted, Ren Anderson, Frank Barth, Elaine Brostrom, Christine Johnson, John Kendall, and unknown, 1970-82

6

20

Banks, 1971-73

6

21

Charitable Foundations, Deductions for charitable contributions, 1971-72

6

22

Donors, 1969-73

6

23

Donors, 1974-82 and undated

6

24

Eleven month budget and reports, 1970-81 and undated

6

25

Francis Uhler Chair, 1985-91

6

26

Johnson, Robert, 1970-75

6

27

Kendall, John S., done by PFT, 1981

6

28

Senators and Representatives, 1970-73

6

29

Swedish Royal Consulate, 1977-93

6

30

Tillquist, Paul, 1980-81

6

31

Tillquist, Paul, 1981-82

6

32

Tillquist, Paul, 1982-83

6

33

Tillquist, Paul, 1983-84

6

34

Wachtmeister, Wilhelm, 1974-95

6

35

Individual Files, 1966-85

    

Ahlstrom, Dr. Sydney E.-Engstrom, Rev. Kenneth, 1971-85

6

36

Erickson, Oscar M.- Nordstrom, Alvin, 1966-84

7

1

Olson, Edythe A. -Youngquist, Walter, 1969-84

7

2

Royal Visits, 1957-88

    

A Royal Affair, 1982

7

3

Carl XVI Gustaf’s visit to GAC, announcements, schedules, and security, 1976 and undated

7

4

Carl XVI Gustaf’s visit to GAC, convocation, Royal Bicentennial Medal, King’s speech, reception, luncheon, and luncheon receipts, 1976 and undated

7

5

Carl XVI Gustaf’s visit to GAC, correspondence, 1975-76 and undated

7

6

Carl XVI Gustaf’s visit to GAC, news release, clippings, and media, 1976 and undated

7

7

Carl XVI Gustaf’s visit to Minnesota, 1975-76 and undated

7

8

Christina, Princess of Sweden’s visit to GAC, 1972

7

9

King visit photos, undated

7

10

King’s work schedule, 1976

7

11

Prince Bertil and Princess Lillian visit, 1979

7

12

Royal dinner, 1987-88

7

13

Scandinavia Today, Royal visits, Gustavus Sword, 1957, 1976-83

7

14

Reports and Papers, 1948-96

    

Alumni who have Gained Recognition for Excellence in their Fields or for Public Service, undated

7

15

Attitudes and opinions, 1984-85

7

16

Audio Visual report questionnaire, 1948

7

17

Communications, study for Gustavus Adolphus College, 1984

7

18

Dean and Diana Scheff Professorship in Management, 1983

7

19

DEMOS Program, 1970

7

20

Ellerbe Physical Education Health Center building booklet, 1981

7

21

Foreign Student Reports, 1954-62

7

22

Honors Program, undated

7

23

Improvement and coordination of the planning, budgeting, institutional research, and management system, 1975

7

24

Internal Analysis worksheets (1 of 4), 1993

7

25

Internal Analysis worksheets (2 of 4), 1993

7

26

Internal Analysis worksheets (3 of 4), 1993

7

27

Internal Analysis worksheets (4 of 4), 1993

7

28

Memorandum on business and accounting policies, fund worksheet, Gustavus Heritage Fund presentation, gifts, undated

7

29

Minority Concerns Task Force, 1989-91

7

30

Minority Enrollment, 1988-93, undated

7

31

Phi Beta Kappa Information, undated

7

32

Presentations, 1978-84

7

33

Presentations, 1985-86

7

34

Presentations, 1987-91

7

35

Presentations, 1993-96

8

1

Presentations, undated

8

2

Report of a survey to determine fundraising possibilities and potential sources of leadership and financial support, undated

9

13

Report on Second Century Development Program by Ren Anderson, undated

3

32

Robert Peterson papers, 1984-94 and undated

8

3

Selected tables and summary of research findings, 1987

8

4

Study of plant and staff capacities related to enrollment, enrollment forecasting models proposal, and improvement and coordination of the planning, budgeting, institutional research, and management system proposal, 1974-75

8

5

Survey of opinions, institutional self-study project, 1970

8

6

Toltz, King, Duvall, Anderson and Associates (TKDA), sports and recreation complex, plan booklet, 1981

8

7

Wills and Deeds, 1885-1995

    

Annuities and Insurance terminated, 1971-87

8

8

Certificate of real estate, tax judgment sale, Carl Schumacher, 1904-09

8

9

Correspondence regarding will, Cornelia Petti, 1947

8

10

Estate, Swan Carlson, 1948

9

14

Estate, Ruth Lundgren, 1959

9

15

Estate, Mary Olson, 1939

8

11

Estate, Ellen S, Thorson, 1938-39

8

12

Mortgages Held by the Swedish Lutheran Board of Education, 1904-15

10

17

Quit Claim Deed, Frederick and Ellen Donohower, 1909

9

16

Quit Claim Deed, Helen Harkin, 1909

9

17

Stock Certificate, E.R. Bloom, 1921

8

13

Stock Certificate, T. Thorson, 1917

8

14

Stock Certificates, Equality Co-operative Exchange (various shareholders), 1920

8

15

“The Vickner Story: An Example of Deferred Giving to Gustavus Adolphus College,” undated

3

33

Trust, Edward M. Nelson, 1938

8

16

Warranty Deed, John S. and Mary M. Carlson, 1916-19

9

18

Wills and Related Correspondence, 1885-1936

    

Beck, Lars Herman, 1927, 1935

9

19

Hannberg, Maria, 1921, 1936

9

20

Hanson, Swan, 1927

9

21

Hultgren, Anna, 1936

9

22

Jackson, Louisa Peterson, 1893

9

26

Miller, John, 1890

9

23

Peterson, Gustaf, 1933

9

24

Schmidt, Henry Immanuel, 1885

9

25

Swenson, John August, 1898

9

26

Wills Closed, 1957-95

    

Acker, Constance- Anderson, Oscar, 1970-88

9

27

Anderson, Verna- Berglund, Ruth, 1973-89

9

28

Berston- Eiselein, 1971-88

9

29

Ekstrand- Hanson, 1970-89

9

30

Hilding- Johnson, Carl R., 1970-92

9

31

Johnson, Edith- Lemke, Selma, 1970-95

10

1

Lindbloom, Milton- Manville, Hiram, 1970-85

10

2

Matson, Ruth- Norman, Gevilda, 1970-89

10

3

Oestreich, Harry- Parmly, Ruth, 1982-88

10

4

Pearson, Neville- Roselund, Edyth, 1973-88

10

5

Peterson, Lillie McQueen, 1957-81

10

6

Rydeen, Kenneth- Sand, Lloyd, 1972-89

10

7

Sandell, Ernest- Skoglund, Margaret, 1972-88

10

8

Stone, Carl- Tegner, Burton, 1971-94

10

9

Thompson, Lydia- Watson, William, 1971-88

10

10

Wenstrom, C.R.- Wilkinson, Ethel, 1978-84

10

11