Administrative Guidelines for Academic Department Chairs

Section One - Introduction

About This Handbook 1:1
Academic Department Chairs 1:2
President's Cabinet 1:3
Office of the Provost 1:4
Faculty Committee Chairs 1:5
Academic Calendar 1:6

Section Two - The Role of the Department Chair

Introduction 2:0
Responsibilities of the Department Chair 2:0
Authority of the Department Chair 2:0
Appointment and Term of the Department Chair 2:0
The Collective Role of the Department Chair 2:0

Section Three - Chair Approval Items and Budgets

Introduction 3:0

  • Course Approval 3:0
  • Course Approval Form 3:0
  • Area Designator 3:0
  • Writing Designator 3:0
  • First-Term Seminar Approval 3:0
  • J-Term Course Approval 3:0

Lecture Series funding requests 3:0
Academic Assistantships 3:0
Budget Information

  • Department Budget 3:0
  • Library Budget 3:0

Section Four - Miscellaneous Policies

College Airline Travel Policy 4:1
Faculty Travel Fund 4:1
Student Application for Graduation 4:1
Department Chair Fund Policy 4:1
Emergency and Temporary Replacement Policy 4:1
Compensation Rates 4:2
Summer Student Research Policy 4:2
Sabbatical Leave Policy and Application 4:2
January Term Fee Policy 4:3
Office Assignment Policy 4:3
Facilities Use Policy

  • Summer 4:4
  • Academic Year 4:4

Restricted Gift Acceptance and Spending 4:5
Part-time Faculty Commuting Stipend 4:6

Section Five - Hiring

Initiation of a Tenure-Track Search 5:1
Preparing For the Search Process 5:2
Recruiting For the Position 5:3
Review of Applications 5:4
Organizing the Campus Visit 5:5
Internal Candidates 5:6
After the Campus Visit 5:7
Retention of Records 5:8
Role of Diversity Representative 5:9
Samples 5:10

Section Six - Evaluation

Evaluation Guidelines 6:1
Tenure-Track (Probation) Personnel 6:1
Special Appointment and PT Faculty 6:2
Conflict of Interest Policy for Committee Membership 6:3
Promotion Process Guidelines 6:4

Section Seven - Program Assessment

Section Eight - Departmental Review

Purpose of the Dept Review 8:1
Process 8:1
Self-Study Guidelines 8:2

Section Nine - Support Staff Wage and Hour Guidelines

Section Ten - FERPA & Travel Policy

FERPA Policy (Family Educational Rights and Privacy Act ) 10:0
Appendix A: Travel Policy


Copyright 2010, Gustavus Adolphus College. All Rights Reserved.
Last modified: August 4, 2010, by Shanon Nowell