Campus Key Policy

Purpose

The campus key policy has been established as a basis for a key issue and maintenance system for the campus.

Policy Detail and Instructions

Departmental Responsibility for Control of Campus Keys

The Departments of Campus Safety, Residential Life and Physical Plant are responsible for the administration of the campus key policy.

Issue of Campus Keys

All employees and students of Gustavus Adolphus College are eligible to hold keys for areas to which they need access on a daily basis to perform their jobs. All requests for permanently issued keys should be made through the Department of Campus Safety and include proper authorization by division/department chair, dean or director. Requests for temporary keys must have definite issue and return dates and include the proper authorized signature before they will be processed. Once processed, keys must be picked up in person by the key holder at the Department of Campus Safety.

Return of Campus Keys

All keys must be returned by the key holder to the Campus Safety office upon departmental transfer or termination of employment. Any keys not currently used by the college employee should also be returned to reduce the number of keys in circulation.

Transfer/Loan of Keys

Employees must sign for keys issued to them and should not receive or take into possession any campus keys that have not been formally issued to them by the Campus Safety Department.

Lost Keys

In the event that a key is lost, report the loss immediately to the department head and to the Campus Safety Department within 24-hours.

Key Duplication

Key holders MUST NOT duplicate any keys issued to them. Disciplinary action may result for unauthorized key duplication.

Worn or Broken Keys

A replacement for a worn or broken key will be provided at no charge in exchange for the defective key.

Re-Keying or Installation of New Locks

All re-keying or installation of new locks in all academic and administrative areas must be requested through the Campus Safety Department.

Keys for Residential Life

The Residential Life office issues and receives keys for residence hall housing. Furthermore, all related record keeping is the responsibility of the Residential Life office. Physical Plant provides locksmithing for the Residential Life department.

Keys for Service Personnel

Short-term contracted vendors to the campus will not be issued permanent keys to the Gustavus Adolphus campus. Keys will be made available for daily check out from the Physical Plant Office. In the event a vendor needs after-hours access to a part of the campus, arrangements can be made through the Campus Safety Department.