On-Campus Events

Support for On-Campus College Sponsored Events

Any College or Student Activities approved event on-campus may seek appropriate assistance from the Campus Safety Department.

Assistance and support may range from simple communication and acknowledgment of the event to providing safety personnel and equipment on-site and dedicated to that event.

Initial contact regarding this assistance may be made by contacting the Campus Safety Department (ext. 8888, or 8809; or in person at #35 Norelius Hall (basement of "A" Wing) at any time.

To support individual event needs, Campus Safety may need information from the following categories, dependent upon the type, size, etc. of event that a group wishes to host on campus.

Event Information for Campus Safety

1. Contact Campus Safety - a minimum of two weeks prior to the event. (The magnitude of the event may necessitate a much greater notification.)
Advise of:

  1. Type of Event
  2. Date(s)
  3. Time(s)
  4. Location(s)
    a. Back up Location(s)
  5. Size of Audience (crowd size)
  6. Sponsor(ship)
  7. Contact Person(s)
    a. Names, Addresses, Phone numbers, etc.

2. Specific Facility Needs/Requests

  1. Buildings/rooms that may need to be unlocked/locked; and, timing of same

After receiving the preliminary information, Campus Safety will meet with organizers, if deemed necessary, to discuss the following:

Parking/Transportation Concerns:

  1. Direct Traffic
  2. Restrict/Reserve Parking (area of a lot, etc.)
  3. Special Parking Concerns (handicapped/elderly)
  4. Alternate Transportation Needs (i.e. golf carts)

Personal Safety/Medical Concerns:

  1. Examples:
    On-site E.M.T. (coordinated through City Ambulance Director)
    C.P.R./First Responder Personnel
    First Aid Station
    On-site Ambulance w/crew

Extra Event Staffing:

  1. Possible Needs for:
    Event-assigned Campus Safety Officer(s)
    Telecommunicator/Dispatcher, student assistants, etc
    Knowledge of "Required Dress" (by Campus Safety Personnel for the event)
    Off-Duty City Police Officer(s)

Publicity Concerns/Restrictions:

  1. Need to "Control" Admission/Attendance, Ticket Distribution Ticket Scalping/Bogus Tickets, etc.

Special/Extra Equipment Requirements:

  1. Need for: Improved Communications (extra walkie-talkies, cellular telephones, etc.)

Proper or Necessary Permits/Approvals

  1. Examples: Burn Permits Site Inspections Liability Reviews, etc. Capacity/Audience Limitations (i.e. fire codes)

And..........more........

We hope this gives you some basic review of things that Campus Safety may need to know or have available to assist with proper support.