Student OrgsBelief in Relief

ARTICLE I:
NAME

The name of this organization shall be Belief in Relief.

ARTICLE II:
PURPOSE

The purpose of Belief in Relief is to lend a hand of support to those in need, focusing especially on children. Our aim is to refresh their belief in relief.

ARTICLE III:
MEMBERSHIP

Section 1: Membership in this organization is open to all students who enjoy spending time with kids and are open to helping out and spreading positivity.

Section 2: The following categories of membership exist in the group:
Members
Organizers
All categories of membership receive equal treatment except the organizers who might sometimes host smaller meetings to organize something in which all members are not invited.

Section 3: Members are continually accepted throughout the year so long as they are in good standing with the college.

Section 4: A member must remain a member in good standing so long as they attend at least one event a semester (outside of meetings) and support the cause of the group.

ARTICLE IV:
OFFICERS

Section 1: The following officer positions shall exist in Belief in Relief : President, Vice President, Secretary, Treasurer, Publicist and Risk Manager. All officers must be full-time students in good standing enrolled at Gustavus Adolphus College. The only position that has additional requirements that must be met is the president. They must have either found the organization or have been an active member for more than a year before becoming President. If no qualified parties are interested, this requirement may be waived with the majority agreement of the membership present. 

Section 2: The duties of each office are described as follows:

A.   President
1. To organize and preside over meetings
2. To function as spokesperson for the organization
3. To facilitate communication between executive board members
4. To work with the advisor and other executive board members to create yearly goals for the organization
5. To facilitate monthly Executive Board meetings.

B.   Vice President
1. To preside over meetings in the absence of the President
2. To exercise all the functions of the office of the President in the absence of the president
3. To assist the President in the organization of club events
4. To assist in the development of yearly organizational goals
5. To attend monthly Executive Board meetings.

C.   Secretary
1. To keep a written record of what happened at the Belief in Relief meetings and executive board meetings.
2. To be responsible for all correspondence for Belief in Relief
3. To keep club members informed of upcoming meetings and events.
4. To assist in the development of yearly organizational goals.
5. To attend monthly Executive Board meetings.

D.   Treasurer
1. To maintain the finances of Belief in Relief and keep accurate records of all financial matters
2. To coordinate the sales of all fundraising events.
3. To assist in the development of yearly organizational goals
4. To attend monthly Executive Board meeting.
5. To prepare full detailed summary of ALL financial records to the presidents

E.    Publicist
1. To be responsible for recruitment of new members including coordinating the tables at Student Organization Fairs
2. To promote and publicize all Belief in Relief events which includes taking photos and running social media accounts such as Instagram, Facebook etc.
3. To coordinate the publication of all main events
4. To assist in the development of yearly organizational goals
5. To attend monthly Executive Board meetings.

F.   Risk Manager
1. To make sure all organized events are safely executed.
2. To be present during all main events to ensure public safety.
3. Make sure emergency medical assistance is available should something happen.
4. To assist both the organization and the College assess levels of risk and identify means of managing that risk to best protect the interest of both parties.
5. To attend monthly Executive Board meetings.

Section 3:
The president will be voted upon by the rest of the members, yearly (January to January is one term). Candidates for presidency must submit an application to the executive board of members to show their commitment and willingness to contribute to the cause of the organization. A president can re-apply as many times as they want. 

Section 4:
The new president shall stay under the wing of the older president for a month before he/she begins his/her term as president, in order to be familiar with the responsibilities and duties of President.

Section 5:
The organization will be active year long. Complaints against inactivity can be forwarded to the executive board by the organization members.

ARTICLE V:
MEETINGS:

Section 1: Meetings will be held a minimum of once a month during the academic year. The Executive Board will meet at the beginning of each semester to set up meeting dates. The Secretary is responsible for the meetings with input from all members and Executive Board members.

Section 2: Decisions will be made by voting – brought to the floor by a motion and a second. A majority shall allow the vote to pass.

Section 3: The President or Advisor has the capability of calling special meetings for any matters they feel cannot wait until the next regularly scheduled meeting. Members must be given at least 1 day of notice of any special meetings.

ARTICLE VI:
EXECUTIVE BOARD

Section 1: The Executive Board shall be comprised of the President, Vice President, Secretary, Treasurer, Publicist and Risk Manager.

Section 2: The Executive Board shall meet once a month (at least) to discuss the planning of club events. At the board’s first meeting of each semester, they shall set the dates for all Belief in Relief meetings, as well as developing organizational goals.

ARTICLE VII:
COMMITTEES

Section 1: The Executive Board may create Special Committees on an as needed basis.

ARTICLE VIII:
FINANCES

Section 1: Funds of the organization shall be raised primarily through fundraising. This includes all fundraising events planned by the treasurer.

Section 2: Upon dissolution of the organization Belief in Relief, any financial assets will be credited to ‘Project for Pride in Living’

ARTICLE IX:
BY-LAWS

Section 1: By-laws may be established by club members and reviewed each year. Any member in good standing can propose the by-laws. They will be prepared for voting by the Executive Board members and submitted to members in writing prior to the meeting where voting is to take place.

Section 2: All members in good standing are eligible to vote but must be present at meetings to do so. A majority vote is needed to allow the by-law to pass.

ARTICLE X:
AMENDMENTS

Section 1: All members of Belief in Relief that are in good standing may propose Amendments. The proposed amendments will be reviewed by the Executive Board members and submitted to members in writing at least 2 weeks before voting is to take place.

Section 2: All members in good standing are eligible to vote but must be present at the meeting to do so. A two-thirds (2/3) majority is needed to allow the amendment to pass.

Section 3: If amendments are passed they take effect at the end of the meeting during which they are passed