General Policies

Bicycles and In-Line Skates/Skateboards

Bicycles parked on campus are required to be registered with the department of Campus Safety.

For reasons of personal safety, the use of inline skates, roller skates, and skateboards inside any building on campus is prohibited. Violations of this policy will subject violator(s) to appropriate sanctions. Persons wearing inline skates and roller skates or using skateboards are encouraged to wear appropriate personal protection equipment (i.e., helmet, elbow and knee pads). All outdoor use of in-line skates roller skates, and skateboards should be in a manner that promotes personal safety and respect for others.

Bonfires/Campfires

A request for a bonfire requires approval by the department of Campus Safety at least three business days prior to the scheduled event. A downloadable application, along with appropriate policies and procedures, can be obtained at gustavus.edu/safety.

Cable Television

The Mediacom Corporation cooperates with Gustavus Adolphus College to provide cable television and FM service in student rooms.

In order to avoid paying replacement costs at the end of the school year, students must return all cable equipment to the cable provider rather than leaving it in their rooms.
Subscribers are normally billed monthly. Please note that if the service rates or fees change during the school year, you WILL be billed for the difference.

The College is concerned about cable theft in the residence hall environment. By federal law, unauthorized reception of cable service is illegal and will be prosecuted. Please refer to the citation section of the Judicial Procedures portion of this guide. The cable vendor may bill students or prorate all subscribers on a floor when it discovers any tampering with its control boxes in the halls. For your further information, pertinent portions of the federal law are reprinted here.

Cable Communications Policy Act of 1984
(Sec. 633 of Public Law 98549)
"SEC. 633.(a)(1) No person shall intercept or receive or assist in intercepting or receiving any communications service offered over a cable system, unless specifically authorized to do so by a cable operator or as may otherwise be specifically authorized by law . . .

"(b)(1) Any person who willfully violates subsection (a)(1) shall be fined not more than $1,000 or imprisoned for not more than six months, or both.

"(b)(2) Any person who violates subsection (a)(1) willfully and for purposes of commercial advantage or private financial gain shall be fined not more than $25,000 or imprisoned for not more than one year, or both, for the first such offense and shall be fined not more than $50,000 and imprisoned for not more two years, or both, for any subsequent offense.

"(c)(1) Any person aggrieved by any violation of subsection (a)(1) may bring civil action in a United States district court or in any other court of competent jurisdiction.

"(c)(2) The court may
(A) grant temporary and final injunctions on such terms as it may deem reasonable to prevent or restrain violations of subsection (a)(1);
(B) award damages . . .; and
(C) direct the recovery of full costs, including awarding reasonable attorneys’ fees to an aggrieved party who prevails."

Please be forewarned that the courts may award actual damages or statutory damages from $250 to $50,000. Even in cases where the court finds that a violator was not aware and had no reason to believe that his or her acts constituted a violation of this law, the court may only reduce damages to $100.

NOTE: Occupants are responsible for all use of cable in or through their assigned room; individuals whose cable is used improperly or who allow misused cable through their rooms are subject to campus judicial proceedings, even if they do not receive cable benefits.

Camping

Due to concerns for both personal safety and the preservation of campus landscaping, unauthorized outdoor camping on Gustavus property is not permitted. "Camping" is defined to include use of tents, sleeping bags, or other outdoor sleeping arrangements (including overnight occupancy of a vehicle parked on College property), as well as the building of open campfires or the use of any type of barbecue grill. Requests for bonfires, cookouts, and other large-group outdoor activities on College grounds should be directed to the appropriate officials for prior approval.

Conduct

Every community has certain regulations and traditions that every member is expected to abide by and uphold. A college campus community, even more than others, depends upon members who are mature and have a sense of responsibility. Only in such a community of responsible citizens can an atmosphere that will contribute to the liberal arts education be established.
Consequently, the student who fails to support the objectives of Gustavus Adolphus College forfeits his or her right to continue in attendance. The College reserves the right to dismiss any student whose conduct is detrimental to its welfare or whose attitude is antagonistic to the spirit of its ideals. Such an individual forfeits all fees that he or she has paid. Any groups or organizations formally approved by the College are subject to the same regulations as individual students.

Believing that it is sensible and proper for all students to be fully aware of their obligations and opportunities as Gustavus students, the College publishes statements collectively titled Student Rights, Responsibilities, and Judicial Procedures. These documents are the result of discussions and conclusions reached by student/faculty/administrative committees and deal with the academic, citizenship, and governance rights and responsibilities of students. They are published annually in this guide. Guidelines for residence hall living are published in the Residence Hall Handbook and Contract (located on the Web).

Dining Service

• Please present your Three Crowns ID card to the cashier to make declining balance meal plan purchases.
• Shirts and shoes are required in all Dining Service locations.
• All customers bus their own dishes in the Evelyn Young Dining Room.
• Theft of food items, silverware, glasses, dishes, etc., from any Dining Service location is not allowed. Violators will be referred to the College Security Office and will face disciplinary action.
• Throwing items in any Dining Service location is not permitted.

Dive Dance Guest Policy

A guest policy has been developed by students and administrators for the Dive Dances sponsored by the Student Activities Office on Friday evenings. The details are:
• Students are allowed a maximum of three guests each.
• Students may pre-register guests at no cost at the Information Desk until 10 p.m. on Friday evenings before each Dive Dance.
• If guests are not registered prior to 10 p.m. Friday, each guest will be required to pay $5 at the door.
• All guests are required to carry a photo ID (driver’s license) and sign in upon entrance to Dive Dances. Those without photo ID will be refused entry.

Students wishing to plan and/or participate in a Dive Dance on a night other than Friday must consult the Student Activities Office in advance for pertinent policies.

Effective April 4, 2008.

Financial Aid

All funds available to Gustavus for financial aid to students are administered through Financial Aid. In accordance with established procedures, all students applying for financial assistance are required to complete the Gustavus Financial Aid application and the Free Application for Federal Student Aid (FAFSA) each year.

All financial assistance is based on the premise that a student and his/her parents have a primary obligation to pay for the cost of an education for the student. In determining the amount of resources available to the student, the College takes into account the financial support expected from income, assets, and other resources available to the parent and the student.

Students applying for need-based financial aid are given consideration for all of the programs administered by the College for which they are eligible. The student’s aid package may consist of one or more of three types of aid: grants/scholarship, loans, and student employment.
In awarding financial aid to returning students, the College assumes the student will be responsible for the annual increase in charges for tuition, room, and meal plan. This is primarily because the College expects an increase in the student’s contribution from summer earnings.
Students awarded financial aid by Gustavus are required to report other financial assistance awarded to them, such as private scholarships or grants, to Financial Aid. Those scholarship or grants are included in the financial aid package offered and generally will replace unmet need, loans, or employment per the student’s request.

All grants, scholarships, and loans administered by Gustavus are credited directly to the student’s account in the Finance Office. One half of the academic year award is credited to the student’s account for the fall semester and the other half for the spring semester.

Student Employment
All student employment on campus is administered through the Office of Student Financial Assistance. Priority for placement is given to those students who were offered student employment in their financial aid packages. Students must certify their eligibility to work by presenting for review their original Social Security number card.

Refunds
If a student who is a recipient of financial aid (grants, scholarships, loans) withdraws from Gustavus before completing an academic term, some or all of the financial aid may have to be returned to the original funding sources. This return of funds is done before any potential refund to the student or parents. The return of funds is dictated by federal, state, and private organizations and Gustavus regulations and policies.

More detailed descriptions of the refund and return policies are in the Gustavus Academic Bulletin as well as available from the Office of Student Financial Assistance and the Finance Office. Any student who is considering withdrawing from Gustavus without completing the current academic term is strongly encouraged to meet with Doug Minter, Director of Financial Aid, or Sara Orth, Director of Student Accounts, before proceeding with the withdrawal process.

Satisfactory Academic Progress Standards for Recipients of Financial Assistance
All students must maintain satisfactory progress toward completion of a degree to be eligible to receive financial aid. The following standards apply:
A. Each student must attain an undergraduate degree within a maximum of ten semesters of full-time attendance or its equivalent.
B. Each student must maintain the minimum grade point average (GPA) as established by the College.
Any student receiving federal and/or state financial assistance, including loans, must meet both requirements for satisfactory progress to remain eligible for funding.
Students placed on academic probation are eligible to be considered for financial assistance as follow:
A. First semester of probation – aid continues.
B. Second consecutive semester of probation – aid continues if there is evidence of academic improvement from the previous semester.
C. Third consecutive semester of probation – aid suspended unless the student completes a minimum of three courses with a GPA of 2.0+ during the second consecutive semester of probation.
All appeals must be directed to the Faculty Committee on Academic Operations and Achievement. Appeals for federal financial aid during a third semester of academic probation can be submitted to Financial Aid for review. There must be proof of academic progression in the prior academic semester in order to be considered.
Students denied financial assistance for academic reasons are eligible to be considered for financial aid after a one-semester waiting period and demonstrated academic progress as determined by the Faculty Committee on Academic Operations and Achievement.

Enrollment Requirements for Financial Aid
3.0 credits per semester is considered full-time enrollment for institutional and federal grants, scholarships, and federal loans. Students who receive a Minnesota State Grant must be registered for 3.75 credits to receive full state grant funding. Less that 3.75 credits at the end of the drop/add period will result in a decrease in the state grant eligibility. Students may use only two (2) January Interim courses during their four-year enrollment to meet the 3.75 credits per semester requirement. Students are encouraged to meet with a financial aid officer with additional questions.

1.5 credits is considered half-time status and students are eligible for federal aid. All aid (institutional, federal, or state funding) will be prorated based on part-time enrollment.
Students registered for less than 1.5 credits per semester are not eligible for financial aid from any source.

Financial assistance is not awarded to students subsequent to enrollment in the last coursework necessary to receive their first baccalaureate degree.

Terms for Renewing Aid
All financial aid is awarded on an annual basis only. Applicants must file a financial statement each year the student is applying for assistance. All applicants are encouraged to submit their applications by April 15. Eligibility for need-based grants, such as the Gustavus Tuition Grant and the Federal Pell Grant, is reviewed each year based on the FAFSA, and may be adjusted if the demonstrated financial need increases or decreases.
Presidential Scholarship recipients must maintain at least a 3.25 GPA in order to have the scholarship renewed for the following academic year.
Dean’s Scholarship recipients must be making satisfactory academic progress to maintain scholarship renewability.
Bjorling (music), Anderson (theatre and dance), Art, and Forensics scholarships are renewed based on recommendations by the respective departments.

Residency Requirements for Aid Recipients
Students who petition to live off-campus will be eligible for $500 less college-funded grant/scholarship assistance than the amount normally awarded when living on-campus.

Firearms, Weapons, and Explosives

The personal possession of firearms in all campus buildings and on all campus property is strictly prohibited. The prohibition applies to all students, employees, independent contractors, and visitors, including those who have a valid permit to carry a concealed weapon. Individuals who posses a valid permit to carry a firearm may, however, keep it locked in the trunk or glove compartment of their vehicle in a campus parking lot. This prohibition does not apply to authorized security or law enforcement personnel. Individuals wishing to store firearms and ammunition at Gustavus can do so by bringing them to the department of Campus Safety, Room 35A, Norelius Hall basement.
Except under circumstances noted above, students and employees are prohibited from using, storing, or possessing weapons, fireworks, or explosives on property owned or controlled by the College and/or in the course of any College program or employment. Weapons may include, but are not limited to: firearms, pellet guns, air rifles or BB guns, paintball guns, bows and arrows, sling shots, water balloon launchers, martial arts equipment, swords, switchblade and large knives, and clubs.
If you are aware that an individual possesses a firearm, other weapon, or explosives in violation of this policy, please contact Campus Safety (933-8888) immediately.

Grievance Policy

To affirm its commitment to providing a responsible and humane work and study environment, Gustavus Adolphus College has established a grievance policy and procedure available to members of the College community who feel they have been discriminated against or harassed on the basis of race, color, creed, age, sex, sexual orientation, national origin, marital status, disability, veteran status, status with regard to public assistance, or other categories protected by federal, state, or local antidiscrimination laws. The complete grievance policy and procedures are available upon request from the Office of the Dean of Students.

Hazing

Hazing is typically understood to be activity in which high-status group members require or suggest that new or perspective members engage.

Gustavus Adolphus College does not tolerate hazing in any form by any individual, group, or organization. Hazing is defined as any action taken or situation created, intentionally or unintentionally, whether on or off campus premises, to produce mental or physical discomfort, intimidation, embarrassment, harassment, or ridicule. Such actions may be perpetrated by an individual, group, or organization against an individual or individuals.

Such activities and situations include, but are not limited to, requiring individuals or groups to, or suggesting that they:

Break laws or College policies
Compromise personal morals or values
Endure physical abuse or harm
Endure psychological abuse or harm
Submit to abuse of power or power differential
Undergo branding, tattooing, or any mutilation of the skin
Have substances thrown at, poured on, or otherwise applied to the body
Consume alcohol, drugs, food, or beverages
Undergo exposure to the environment without appropriate dress
Exercise to the point of pain or physical or mental exhaustion
Undergo physical detention, kidnapping, being held against one’s will, or abandonment
Perform or participate in dangerous, degrading, or humiliating public stunts, dares,
displays, games, or activities
Undergo prevention or deprivation of sleep, normal amounts of food or water, or adequate study time
Perform an excessive number of "pledge tasks" or "homework tasks" such that they encroach upon time needed for sleeping, studying, and attending to personal matters
Participate in activities that interfere with scheduled class meetings, study sessions, or school-sponsored extracurricular activities
Wear uncomfortable or inappropriate dress
Experience public degradation
Experience verbal harassment (such as degrading nicknames or derogatory references)
Create or use explicit songs or perform sexist or racist acts
Assume a submissive role
Perform acts of personal servitude (such as cleaning, buying gifts, or making meals)
Make excessive purchases (such as gifts, scavenger hunt items, and clothing)
Keep silent or refrain from visiting non-group members

Hazing can take place with or without the consent of the hazed.

Punishment: Gustavus Adolphus College takes violations against the college hazing policy very seriously. Individuals, groups, and organizations are held accountable for acts of hazing. Those found responsible for hazing may be subject to severe sanctions including suspension or expulsion of the individual, group, or organization from the College.

Reporting: Campus community members are expected to report any practice or action believed to constitute hazing immediately. Reports may be made 24 hours a day to the Dean of Students (stocco@gustavus.edu; 933-7526), Campus Safety (rthrower@gustavus.edu; 933-8888), or via the "Silent Witness" program. The College will not tolerate harassment of individuals who have reported hazing incidents.

Involuntary Leave/Withdrawal

Applicability
Gustavus Adolphus College endeavors to provide a safe and orderly environment, insofar as possible, in which all students are able to pursue their academic and social development. In so doing, it reserves the right to require an involuntary leave/withdrawal of any student whose behavior is incompatible with minimal standards of academic performance, social adjustment, or safety. Students for whom this policy applies include:

Students who are deemed to be a danger to themselves or others. Danger to self or to others is here defined as any danger of suicide, self-mutilation, accident, or assault substantially above the norm for college students that necessitates extraordinary measures to monitor, supervise, treat, protect, or restrain the student to ensure his or her safety and/or the safety of those around him or her.
Students whose behavior is severely disruptive. Disruptive is here defined to include behavior that causes significant property damage or directly and substantially impedes the rightful activity of others. It also includes behavior that causes emotional, psychological, or physical distress to fellow students and/or employees substantially above that normally experienced in daily life. Such disruption may be in the form of a single behavior incident or somewhat less severe but persistent disruption over a more extended period.
Students (a) who refuse or are unable to comply with recommended assessment and/or treatment, and (b) whose behavior or physical condition is likely to deteriorate to the point of permanent disability, disfigurement, impairment, dysfunction, or death without such assessment and/or treatment. Where standard assessment is impossible, indirect behavioral observations will constitute the basis for such judgment.
Students accused of violating the College Code of Conduct and who either: (a) lack the psychological capacity to respond to judicial charges, or (b) did not understand the wrongfulness of the behavior at the time of the offense.

Process for Involuntary Leave/Withdrawal

Implementation of this policy shall be as timely and expeditious as possible, while careful to avoid undue haste. It should be noted, that in some situations—particularly those in which involuntary leave/withdrawal is involved—it is neither in the student's interests nor the College's to delay emergency action.
The Dean of Students or his designee, may impose an interim leave/withdrawal according to applicability criteria noted above.
The Dean or designee shall be responsible for advising the student of the interim leave/withdrawal, and the processes for an informal hearing to resolve the student's status. When feasible, the student shall be afforded the opportunity to review with the Dean or designee the rationale for the leave/withdrawal. The student may have support persons present, such as parents or medical/mental health professionals familiar with the student's case.
If an interim leave/withdrawal is imposed, an informal hearing to determine the student's status will be scheduled by the Dean or designee. The time of this hearing shall be set to permit ample time for information gathering related to the student's behavior. This may include an indefinite period of leave/withdrawal.
Should a student accused of violating the College Code of Conduct so choose, s/he may request a hearing according to the Student Judicial Procedures in lieu of an informal hearing as indicated below.

Informal Hearing
Students subject to an involuntary leave/withdrawal shall be accorded an informal hearing before the Dean of Students or the Dean's designee.

The Dean, or designee, shall convene the meeting. Individuals deemed necessary to present a case for leave/withdrawal or to respond to questions by the student may be included.
The student may be accompanied by advocates or support persons, such as a family member, faculty or staff, or a health and/or mental health professional.
The informal hearing shall be nonadversarial and conversational. The Dean or designee will lead the meeting, and may exclude any person who disrupts the meeting. The hearing may be conducted in the absence of the student if the student has been given sufficient notice.
The decision of the Dean or designee shall be rendered within a reasonable period of time, and if leave/withdrawal is indicated, the written decision shall include the rationale therefore and the process by which the student may request reinstatement. The decision will be final and not subject to appeal.

Return from an Involuntary Leave/Withdrawal
A student subject to an involuntary leave/withdrawal must request an informal hearing when s/he desires to return to the College. Information will be provided at that time as to the requirements for reenrollment.

Lost and Found

The department of Campus Safety (located in the basement of "A" Wing, Norelius Hall) accepts the responsibility to receive found property. Persons who have lost items are encouraged to contact the department. Reports of found property and inquiries about lost property may be made in person at the Campus Safety office, or by calling ext. 8888. Unclaimed items will disposed of after a reasonable period of time.

Motor Vehicles, Parking, and Traffic

Students may have vehicles, subject to the limitations of College parking lots. Refer to the Parking and Traffic Policy available from the Campus Safety Office for more complete information.

All posted traffic signs are in effect as they would be in the community, and likewise all other rules of the road. Parking or operating a vehicle on sidewalks or grass areas is not permitted and will result in fine or other sanction upon apprehension. Speeding, reckless driving, and failing to observe stop signs may also be cited. Campus Safety officers are authorized to enforce both parking and moving violations.

PLEASE NOTE: Parking on campus is a privilege extended to administration, faculty, staff, students, and visitors. The College asks your cooperation in obeying parking and traffic regulations. Gustavus Adolphus College (with a few exceptions) has not assigned parking spots. All employees and students who desire to park on campus are required to register their vehicle with Campus Safety as well as display a current permit. A parking permit does not insure a parking spot in a specific area, lot, or location, and due to space constraints, the number of on-campus parking permits issued is limited. Submission of a parking application does not guarantee issuance of a permit. Students may apply for resident or commuter campus parking permits on a first-come, first-served basis. For parking information and permit applications, contact the department of Campus Safety. All student parking permits for 2009-10 are $200.

Visitor parking is provided on campus and is identified accordingly. If visitor parking is full, please stop by the Campus Safety Office to be issued a temporary parking permit.

For a complete copy of campus parking and traffic information, rules and regulations, stop by the Campus Safety office or visit our web page online at gustavus.edu/safety/. Campus Safety is located in the basement of the "A" wing of Norelius Hall.

Nondiscrimination

It is the policy of Gustavus Adolphus College to comply with all laws and regulations governing the provision of equal employment and equal educational opportunities. Therefore, decisions affecting the provision of educational services and decisions affecting employment opportunities will be made without regard to race, color, creed, religion, age, sex, sexual orientation, national origin, marital status, disability, veteran status, status with regard to public assistance, or other categories protected by federal, state, or local antidiscrimination laws.

Postal Services

The Campus Post Office is a place of service to the Gustavus students, faculty, staff, and administrators. The Post Office is located in the C. Charles Jackson Campus Center.

Hours of Service
The Post Office is open daily Monday through Friday from 8 a.m. to 4:30 p.m. The Post Office is closed on weekends and College holidays.

Addressing Mail
To help speed delivery, please give the following information.
Campus Mail:
First Name, Middle Initial, Last Name (no nicknames, please)
Status (Student /Faculty or Department)
Campus Mail

Mail through U.S. Postal Service:
First Name, Middle Initial, Last Name
Gustavus Adolphus College
Department
800 W. College Avenue
St. Peter, MN 56082-1498

Postal Guidelines
On-campus service is limited to members of the Gustavus community. All other mail must be delivered to the College through a third-party vendor (i.e., U.S. Post Office, Federal Express, UPS).

On-Campus Guidelines

Mail must be at least 3" by 5".
Any campus mailing numbering 10 or more must be alphabetized.
Return information is required.
Mass mailings are all mailings of unaddressed materials intended for a significant part or all of the community. Approval must be submitted with the mailing.
- The Dean of Students or his/her designee must approve mass mailings sent by students, student groups and student organizations.
- The Dean of Faculty or his/her designee must approve mass mailings sent by faculty.
- The Director of Postal Services must approve mass mailing by staff or administration.
Mailings advertising an event where alcohol is identified as the focus of the activity are prohibited.
No soliciting or political campaign materials can be sent through the campus mail.

Mail Box Assignments
Post Office boxes are assigned annually in alphabetical order. Post Office boxes are assigned one person per mailbox, except department boxes, which may have multiple recipients.

Services Available
FEDERAL EXPRESS (FEDEX)
Incoming and outgoing, weekday last pickup at 3:30 p.m., no weekend services

FEDEX GROUND
Incoming and outgoing, weekday last pickup at 3:30 p.m., no weekend services

UNITED PARCEL SERVICE (UPS)
Incoming and outgoing, weekday last pickup at 10 a.m., no weekend services

UNITED STATES POSTAL SERVICE
Incoming and outgoing, weekday last pickup at 3:45 p.m.
All USPS services except C.O.D. and Registered Mail (C.O.D. and Registered Mail are available at the St. Peter Post Office, located at 300 S. Third St.)
Stamps

PACKAGING CENTER
Packing and strapping materials may be purchased at the Post Office.

ENVELOPES
College business envelopes are provided to authorized departments.

Posting

Because space for promotion of activities and events is limited, bulletin boards and tables in the Student Union and Campus Center are reserved for the use of the Gustavus community. Other organizations, businesses, and persons are invited to purchase advertising through the Gustavian Weekly. The following guidelines have been established to help the Gustavus community promote events and activities that support the mission of the College.

All posters on campus should be consistent with these guidelines. Posters for the Student Union and Campus Center must be registered with the Office of Student Activities. Posters for the residence halls must be registered with the Office of Residential Life. Posters for the Carlson Administration Building must be registered with the College Relations Office.

All posters must include the name of the sponsoring organization as well as the date, time, and place of the activity.
Posters cannot promote the irresponsible use of alcohol or other drugs; thus, specific mention of alcohol, drugs, or brand names, and phrases or pictures promoting misuse of alcohol are prohibited. If alcoholic beverages will be served at the activity, the poster must specify that IDs will be checked and the sponsoring organization is expected to follow through in checking same.
Signs may be posted on designated bulletin boards and cork strips in the Campus Center and Student Union. Some bulletin boards have been designated for particular campus organizations or departments and are not for general postings. Signs should not be posted on paneling, glass, windows (with the exception of the walkway between the Campus Center and Student Union), or doors. A maximum of 10 posters will be approved for the Student Union and Campus Center. All posters should be less than six feet in size. Signs are NOT to be hung from any walls or pillars in the Student Union (except the lower level) or the Campus Center. Posters may be attached to the overhang railing in the Student Union.
Persons wishing to put up displays or notices in glass cases or to place messages on the electronic bulletin board should contact the Student Activities Office.
Posting flyers, leaflets, or other advertising materials on the windshields of vehicles parked in College parking lots is not permitted. Use of sandwich boards is prohibited inside College buildings and from obstructing sidewalks on campus.
Advertising for off-campus businesses and events that are consistent with the programmatic values of the College may be approved on an individual basis by the Student Activities Office and posted on designated bulletin boards. Generally, venues serving alcohol are not allowed to advertise on campus.
All posted material must be consistent with the mission of the College and not be in violation of College policy or civil law.
For a detailed list of specific posting policies and locations for the Student Union and Campus Center, please contact the Student Activities Office.

Printing

To address the growing cost of paper, ink, and printers on campus, and to encourage thoughtful choices regarding the need to print, the College has establishing the following Printing Policy for students using public printers on campus, effective fall 2009.

Students will be allowed 600 units of printing per academic year at no charge on all College-owned printers. A printing unit is one side of a page on a black-and-white printer. A single-side page printed on a color printer counts as four units. Charges for any printing that exceeds the 600-unit maximum are five cents per unit (twenty cents per page on a color printer). Unused printing allotments will not carry over to a subsequent year.
Approved by the President’s Cabinet, July 2009

Sales and Solicitations by Students

Gustavus Adolphus College restricts the number and type of student-run sales and solicitation activities (fundraising projects) that may be directed to students and other members of the College community. Only recognized student organizations and department-sponsored student groups and their affiliates may engage in fundraising projects. Such activities are subject to approval by the Student Activities Office and are restricted to specified areas. Outside vendors or agencies will not be authorized to sell goods or services on campus or solicit funds unless sponsored by a recognized student organization or a College department.

Individual students may not conduct sales or solicitations on the campus for any purpose.
Sales and/or solicitations may be conducted on campus by groups in order to:
1. Raise money for a philanthropic/ charitable project.
2. Raise money for organizational operating expenses.
Sales and solicitations must be registered with and approved by the Student Activities Office. A registration form is available in the Student Activities Office or Gustie Den.
Arrangements for space, time, and special needs, if any, are to be made with appropriate College offices following approval by the Student Activities Office.
If a student organization wishes to conduct sales or solicitations in College residence halls or Lund Center, the signature of the Director of Residential Life or Athletics Director, respectively, will be required on the Sales and/or Solicitation Application.
If a sale/solicitation is conducted to raise money for a philanthropic/charitable project, the recipient organizations must be listed on the application.
Upon completion of a sale/solicitation activity the amount raised should be reported to the Student Activities Office and indicated in the organization’s subsequent budget request to the Student Senate.
Soliciting credit card applications is not allowed as a fundraiser.

Smoking/Tobacco

All areas within buildings of the Gustavus campus are designated NO SMOKING areas as provided by Minnesota’s Clean Air Act. The policy includes identical limitations on the use of smokeless tobacco as well. Violations will be issued as citations.

Student Organization Advisers

Gustavus Adolphus College encourages faculty and staff to serve as club and organization advisers. The College recognizes service as an adviser to student activities and organizations as an important contribution to the College community and as one of the ways in which faculty and staff may demonstrate involvement in the activities of the College.

Campus procedures require that each group, club, organization or activity recognized by the College have a faculty or staff adviser. This person must be a Gustavus employee who is present on campus (i.e., they must not be abroad or on sabbatical). A small number of organizations, due to their unique roles in the College community, have assigned advisers (usually members of the administrative staff). Faculty and staff members who are advisers perform this advisory role as part of their employment with the institution and are thus insured by the College’s liability insurance policies.

The extent and nature of the advising role may vary according to the club or organization being advised. Generally, however, advisers have a number of duties and functions that they are normally called upon to perform, such as consulting with student leaders on programs, activities, and events; providing continuity and general knowledge of the College; counseling and advising individual students on co-curricular concerns; interpreting policies and procedures; and general oversight especially of the organization’s budget and finances.

As a College employee, the adviser has a responsibility both to the institution and to the organization and should keep the best interests of each in mind. Actual participation in programs, activities, and events is not required but is highly encouraged as it can be mutually beneficial to the adviser and the organization. The adviser is expected to use his or her knowledge to inform the group, and to discourage illegal, damaging, or embarrassing behavior or incidents. Such incidents could subject both the adviser and the College to civil liability should injury result. Should an adviser become aware of such activity, it should be reported to the Director or Assistant Director of Student Activities or to the Office of the Dean of Students.
The presence and/or participation of a College adviser in no way relieves student organization members or leaders of their responsibility to act in accordance with standards of good citizenship and the law as well as with the policies and procedures of the College.

The Student Affairs Division and, specifically, the Office of Student Activities are available to provide advice, assistance, and training to advisers as requested or required. Questions about activities planning and coordination, College fiscal practices, expectations for group conduct, etc., should be directed to the Director or Assistant Director of Student Activities.

Subrogation

A student who is found responsible in whole or in part for damage to College property (due to fire, water damage, etc.) where the College’s insurance company makes payment for the damage to the College agrees to subrogation. This means that the College’s insurance company may request reimbursement for damages from the student, a dependent student’s parents, and/or the student or parent’s insurance company.

Telephone Service

Basic Service
The Telecommunications Department provides basic telephone service to all students in College-owned housing. Each room or group of rooms has a standard touchtone telephone and local service. Students are responsible for any damages to telephones caused by abuse and will be charged for all repairs at standard time and material costs. A complete replacement telephone is $40.

Long Distance Service
Long distance service is available to all students, including those living in non-College housing by means of a personal authorization code. Students placing calls using their personal authorization code from a campus telephone are billed monthly by the Telecommunications Department. Electronic billing is provided through e-mail and a URL. The URL address is http://server2.telecom.gustavus.edu.
Direct dialing from the campus telephone system is the least expensive way to call for most students, as there are no surcharges or monthly fees.

Authorization Code
Each student may request a personal and confidential seven-digit authorization code for long distance calls placed from campus. A student retains the same authorization code while he/she has an active status, usually four years. Each student is responsible for all calls made using his/her authorization code and any other charges associated with the telephone services provided by the Telecommunication Office at Gustavus Adolphus College. Each student is responsible for the security of his/her authorization code. The authorization code should be kept confidential. A lost authorization code should be reported immediately to the Telecommunications Department. Any student misusing an authorization code will be fined $100 and may be subject to further disciplinary action.

Payment of Bills
Bills for long distance are due and payable by the 20th of each month. If no payment has been made by the 20th, the student’s authorization code will be deactivated and a charge of $25 will be added to the phone bill. The $25 is a late fee and must be paid whether the student will use the code again or not. An authorization code that has been deactivated for nonpayment will be restored within three business days after full payment including the $25 late fee. Student telephone charges must be paid in accordance with College policy. The Telecommunications Department reserves the right to deny long distance service due to collection problems and also reserves the right to transfer delinquent accounts to the Student Accounts Office.

Voice Mail
Voice mail is provided for all students without any additional charges. On-campus students have a personal, password-protected voice mailbox on the College system. In most cases, this voice mailbox will remain the same while you are a student at Gustavus. Off-campus students will be provided a voice mail box upon request.

NOTE: The Telecommunications Department reserves the right to deny any of these services to any student who abuses the telephone system including, but not limited to, physical damage to equipment, tampering with any facilities of the telephone system, harassment via telephone, and unauthorized use of codes.

Occupants are responsible for all use for the phone in their assigned room; individuals whose assigned phones are used improperly are subject to campus judicial proceedings, even if unidentified guests or visitors perpetrated the misuse.

Three Crowns Card

All students are issued and required to have a Gustavus ID card (Three Crowns Card) and to produce it for College officials upon request. The card is required to access meal plans, to cash a check in the Finance Office, and to check out library materials. Your card is also used to verify your status as a student for checking out equipment at various locations such as residence halls, or Lund Center and for entrance into campus events such as movies and athletic contests.

Three Crown Cards are not transferable for any reason. Lost cards should be reported immediately to the Three Crowns Card Office during business hours, or to Campus Safety at all other times. A $5 replacement fee may be paid at the time of request for the replacement card or charged to the student’s account. Replacement cards may be obtained Monday through Friday, 9–11:30 a.m., on the upper level of the Jackson Campus Center, Room 223, ext. 7477.
Your card is meant to last for all four years of your college career. You will not be asked to have a new picture taken each year as your initial photo is stored in the card system. The replacement fee for a broken card is $5.

Please protect your card and follow guidelines in the brochure given to you with the card.
The wide stripe contains encoded information such as your ID number. This is used to access your declining balance account for Dining Services. You may make deposits using cash or checks at the Finance Office during regular business hours Monday through Friday. A minimum deposit of $50 is required. Deposits to the declining balance can also be charged to the student’s account by completing the proper form in the Finance Office. Funds in the declining balance can be protected in case of a lost or stolen card by promptly reporting the loss. The declining balance funds are not lost in case of a broken or unreadable card since the account is an online process, which the College can track. Note: Please plan carefully before placing funds in these accounts, as remaining balances at the time a student completes attendance for the academic year are nonrefundable.

Questions concerning this information should be directed to Candace Witte in the Dining Service Office, ext. 7488. Individuals should also consult the "Three Crowns Card Information Guide" distributed by the Three Crowns Card Office.